MEESEVA USER MANUAL

FOR

REGULARIZATION OF ENCROACHMENTS IN GOVT. LANDS IN

URBAN AND RURAL AREAS UPTO 100 Sq.Yards

Contents

Procedure for Processing the Request at Department End: - ...................................................................... 3

Procedure for processing at TAHSILDAR End: - ............................................................................................ 4

Procedure for Processing the Request at RDO End: - ................................................................................. 12

List of Tables

Table 1: Service Information at Glance ......................................................................................................... 3

List of Figures

Figure 1: Regularization of Encroachments in Govt. Lands in Urban & Rural Areas Up to 100 Sq. Yd

Requests Process link under Application Processing .................................................................................... 4

Figure 2: Tahsildar processing window in Regularization of Encroachments in Govt. Lands in Urban &

Rural Areas Up to 100 Sq. Yd Requests screen ............................................................................................. 4

Figure 3: Selection of dates in Tahsildar processing window ....................................................................... 5

Figure 4: Selection of request status in Tahsildar processing window ......................................................... 5

Figure 5: Get Details button in Tahsildar processing window ...................................................................... 6

Figure 6: Requests in Tahsildar processing window ..................................................................................... 6

Figure 7: Request selection in Tahsildar processing window ....................................................................... 7

Figure 8: Request details page of Tahsildar .................................................................................................. 8

Figure 9: Attached Documents in Regularization of encroachment in Government land request details

Page ............................................................................................................................................................... 9

Figure 10: send SMS to citizen ...................................................................................................................... 9

Figure 11: Tahsildar Proceedings Uploaded Document Request Screen .................................................... 10

Figure 12: action taken ............................................................................................................................... 10

Figure 13: Forward to RDO ......................................................................................................................... 11

Figure 14 :Successfully Message ................................................................................................................. 11

Figure 15: Regularization of Encroachments in Government Land in Urban and Rural Areas up to 100

Sq.Yards Process link under Application Processing ................................................................................... 12

Figure 16: Selecting and Get Details button in RDO processing window ................................................... 12

Figure 17: Selecting application in RDO Login ............................................................................................ 13

Figure 18: Request Details in RDO Login ..................................................................................................... 14

Figure 19: Downloaded Uploaded Documents & Uploaded Proceedings in RDO Login ............................ 15

Figure 20: RDO Proceedings Upload Document Screen ............................................................................. 15

Figure 21: Action Taken .............................................................................................................................. 15

Figure 22: Signing in approve cases ............................................................................................................ 16

Figure 23: Signing in rejection cases ........................................................................................................... 16

Figure 24: Sign Message.............................................................................................................................. 16

REGULARIZATION OF ENCROACHMENTS IN GOVT. LANDS IN URBAN

AND RURAL AREAS UPTO 100 Sq.Yards-DEPARTMENT END

Unauthorized Occupation of Government Lands constitutes an encroachment. There are

two types of encroachments. For unobjectionable encroachments the collector will do

regularization after due enquiry from MRO/RDO. In case of poor persons encroached land will

be regularized free of cost. The District Collectors, R.D.O's and M.R.O.'s are vested with powers

to enforce the provisions of the A.P. Land Encroachment Act, 1905. The Unobjectionable

Encroachments by way of constructing Dwelling units (RCC Roof building/ houses. Asbestos

Roof with brick Walls) only shall be considered. Vacant Lands or Vacant lands with thatched

huts with a motive to establish the occupation shall not be considered. This Service facilitates the

citizen to apply for the Regularization of Encroachments in Government Lands by way of

Dwelling Units (Upto 100 Sq. Yards) in Urban & Rural Areas by visiting the nearest MeeSeva

Centre.

Table 1: Service Information at Glance

Note: The asterisk (*) denotes mandatory requirement of documents.

Procedure for Processing the Request at Department End: - The following is the department process flow;

The Divisional Level Regularization Committee (DLRC) members will process the request in off

Line. The Following are the members;

Sub Collector/Revenue Divisional officer --- Chairman

Town Planning Officer of Concerned Municipal Area --- Member

Tahsildar concerned --- Member & Convener

Category Type B

User Charges INR 35/-

Documents Required 1. Application Form* 2. Proof of Identity * 3. Proof of Occupation * 4. Photograph of Extent of Govt. Land Occupied by Way of Dwelling

Units *

SLA 90 Working days

Procedure for processing at TAHSILDAR End: -

Select “Regularization of Encroachments in Govt. Lands in Urban & Rural Areas Up to

100 Sq. Yd Requests” from Application Processing. It has been depicted in figure 1.

Figure 1: Regularization of Encroachments in Govt. Lands in Urban & Rural Areas Up to 100

Sq. Yd Requests Process link under Application Processing

After selection of “Regularization of Encroachments in Govt. Lands in Urban & Rural

Areas Up to 100 Sq. Yd Requests” link, processing window will be displayed. It has been

depicted in figure 2.

Figure 2: Tahsildar processing window in Regularization of Encroachments in Govt. Lands in

Urban & Rural Areas Up to 100 Sq. Yd Requests screen

Select from date & to date by using calendar controls as depicted in figure 3.

Note: - Here, to date must be prior to Current date.

Figure 3: Selection of dates in Tahsildar processing window

Select “Request Status (either All/Not Viewed/Open etc...)” from request status drop

down list as depicted in figure 4.

NOTE: - Here, At First the Request is in “Not Viewed” Status. Here I am selecting “Not

viewed” request.

Figure 4: Selection of request status in Tahsildar processing window

Click “Get Details” button to display requests as depicted in figure 5.

Figure 5: Get Details button in Tahsildar processing window

All “Not Viewed” Requests are displayed as depicted in figure 6.

Figure 6: Requests in Tahsildar processing window

Select the Request which has to be processed as depicted in figure 7.

Figure 7: Request selection in Tahsildar processing window

After selection of the request, request details page will be displayed as depicted in

figure8.

Figure 8: Request details page of Tahsildar

Download all the attached documents from “Documents Attached” panel by clicking on

links as depicted in figure 9.

Figure 9: Attached Documents in Regularization of encroachment in Government land request

details Page

Here any information required from citizen Tahsildar can send a message to citizen as

depicted in below figure 10.

Figure 10: send SMS to citizen

Note: -

1. After downloading the uploaded Documents, MRO will assign the Task to the Sub

Ordinates (DLRC Members) for field level enquiry.

2. Based on the field level enquiry, the MRO will enter their remarks and forward to

respective RDO for further Process in offline.

Based on the Field level report, MRO will verify the Data and upload the Proceedings

Report as depicted in figure 11.

Figure 11: Tahsildar Proceedings Uploaded Document Request Screen

Now Tahsildar can take action (Enquiry Completed Forward to RDO) based on DLRC

Members Report. As depicted in figure 12.

Figure 12: action taken

If Tahsildar wants to recommended the request by checking the “Enquiry Completed

Forward to RDO” Radio button. And enter remarks and click on Forward to RDO button

as depicted in figure 13.

Figure 13: Forward to RDO

After clicking on “Forward to RDO “button Your Request Forwarded Successfully”

Message will be displayed as depicted in figure 14.

Figure 14: Successfully Message

Procedure for Processing the Request at RDO End: -

Select “Regularization of Encroachments in Government Lands in Urban and Rural

Areas up to 100 Sq.Yards” from Application Processing, like shown in the below figure

15.

Figure 15: Regularization of Encroachments in Government Land in Urban and Rural Areas up

to 100 Sq.Yards Process link under Application Processing

Select from Date, to Date, Status, select service, and click on Get Details Button as

depicted in figure 16.

Figure 16: Selecting and Get Details button in RDO processing window

Select the Request which has to be processed as depicted in figure 17.

Figure 17: Selecting application in RDO Login

Request Details page will be displayed as depicted in below figure 18.

Figure 18: Request Details in RDO Login

Download all the attached documents and Proceedings from “Uploaded Documents &

Uploaded Proceedings” panel by clicking on links as depicted in figure 19.

Figure 19: Downloaded Uploaded Documents & Uploaded Proceedings in RDO Login

Based on the MRO report, RDO will verify the Data and upload the Proceedings Report

as depicted in figure 20.

Figure 20: RDO Proceedings Upload Document Screen

Now Tahsildar can take action (Accept/ Reject) based on MRO Report. As depicted in

figure 21.

Figure 21: Action Taken

If Tahsildar wants to accept the request by checking the “Accept” Radio button and enter

remarks and click on Sign button as depicted in figure 22.

Figure 22: Signing in approve cases

Note: - After Approved by Tahsildar, Customer Received Message. Like your Request is

approved.

If Tahsildar wants to reject the request by checking the “Reject” Radio button and enter

remarks and click on Sign button as depicted in figure 23.

Figure 23: Signing in rejection cases

After clicking on “Sign “button Your Request is Approved Successfully” Message will

be displayed as depicted in figure 24.

Figure 24: Sign Message

Note:-After Approve application an uploaded document by Tahsildar is displaying as a

certificate to citizen, Citizen can get this certificate across MeeSeva Kiosk Center.