Medication Reconciliation

Optimizing Medication Reconciliation Data Submission and Reporting for Residential

Care

Thanks to…• Karin Trapnell• Leslie Forrester• Melissa Lo• Chandima Panditha• Karl Newholm• Residential Care Sites!

Background

• Ministry (CCM)/Accreditation Reporting Requirement

• 21 Residential Sites VCH and PHC

• Audits submitted via paper form

• Data submission sporadic

• Incomplete data and workload required new process

Requirements

• Automated Reporting

• Fiscal Period Reporting

• Rapid Development

• Utilize existing software

• Familiar

• Low Cost

Solution

• SQL Server Database (backend)

• Excel Template (frontend)

• Templates programmatically loaded to SQL Server

• Reports and Extracts automatically generated

Template Live Demo

(The following slides attempt to summarize some of what was covered in the live demo for those who couldn’t attend in person)

Template Information

- Template tells you what period today’s date is in

- Period and Facility highlighted until selected- Template cannot be submitted until this data

is entered

Data Entry

- Data validation rules limit what and where data can be entered

Example Error

- Example of one of the errors that will show if data is entered incorrectly

Example of Completed Row

Example Report

User Training

• Live Meeting

• IShowU HD (Excellent Screen Capture Tool)

• Video Tutorial

Successes

• Positive Feedback from end users

• Within two periods all sites submitting

• Compliance reports automatically generated

• Majority of sites have reported 100% compliance

Questions?