meder 2014

3rd SYMPOSIUM ON MECHANISM DESIGN FOR ROBOTICS 2014

AUGUST 20-22, 2014 // AALBORG // NORTH DENMARK

OFFICIAL PROPOSAL

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05 Invitation and Letter of Intent - City of Aalborg

07 Invitation and Letter of Intent - Aalborg University

08 About us

11 We create sustainable successes

13 The Timetable - draft conference programme

15 The Budget - draft conference budget

16 Excellent conference facilities

18 Waauw! What a welcome - Official reception

20 Let’s dine under the tree tops - gala dinner at the Forest of Rold

22 Wake up happy - appointed conference hotels

24 Arrive in style - at some of the best airports of the world

26 Prepare for cool vibrations - let Denmark’s most lively city entertain you

28 Human scale conferences

30 Just another great incentive - welcome to Scandinavia's number one holiday region

32 Contact detailsAalborg

Contents

03

To the Scientific Committee of IFToMM

Aalborg, October 2012

Dear Sirs and Madams,

Welcoming the IFToMM Symposium on Mechanism Design for Robotics 2014 to Aalborg

On behalf of the City of Aalborg, I have the great pleasure of inviting the International Federation for the Promotion of Mechanism and Machine Science (IFToMM) to hold the Symposium on Mechanism design for Robotics in Aalborg, Denmark in 2014.

As is required for a conference of this magnitude, the City of Aalborg can offer state-of-the-art conference facilities, a professional content of high quality and strong local, regional and national support providing the best possible framework for all partners to benefit most from. The City of Aalborg is fully aware of the obligations connected with hosting the Symposium on Mechanism design for Robotics 2014, and will do our utmost to secure the success of the conference.

We hope that this letter combined with the enclosed material leave no doubt of our strong commitment to making the Symposium on Mechanism Design for Robotics 2014 a success, should Aalborg be chosen as host.

We look very much forward to welcoming you in Aalborg in 2014.

Yours sincerely

Henning G. JensenMayor

The City of Aalborg

www.aalborg.dk

05

Rector Fredrik Bajers Vej 5 Postboks 159 9100 Aalborg Tlf. 9940 9501 Fax 9815 2201 [email protected] www.aau.dk

To the Scientific Committee, International Federation for the Promotion of Mechanism and Machine Science (IFToMM)

Aalborg University 19 September, 2012 Aalborg University is an innovative university offering a wide range of educational programme leading to degrees at bachelor, master and doctoral levels within the fields of engineering and science. Our wide ranging curriculum provides students with a high quality portfolio and allows opportunities for choice and flexibility of study. Problem Based Learning (PBL) is our unique study form that has proved to be an essential innovation in higher education and is highly recognised by leading international industry. From day one until their graduation, students are accustomed to working on projects in groups and acquire solid skills in the fields of problem‐solving, co‐operation and project work. Implementation of PBL has been an important part of developing Aalborg University as a strong partner for industrial development. Students are on a continuous basis involved in projects proposed by industry, and an increasing number of enterprises are involved in research activity. Knowledge transfer from research to application is very important in the knowledge society, and Aalborg University takes its responsibility to further develop the links with industry and society very seriously. Aalborg University provides a strong international outlook and participates in a series of partnerships with regional, national, and international cooperation and public sector organisations. Furthermore, Aalborg University is co‐operating loosely with or than 350 universities and research institutions worldwide. In 2001Aalborg University established the Centre for Continuing Engineering Education ‐ ELITE, now CPO – Centre for Professional Development offering continuing education in all areas of engineering, science and medicine. Robotics is one of the most active research areas at Aalborg University. The Centre for Robotics has more than 15 professors and 50 PhD students, with a number of national and European robotics projects being carried out. Associate Professor Shaoping Bai is the Centre’s coordinator. On the basis of the above description we are very interested in hosting 2014 International Symposium on Mechanisms Design for Robotics (Meder 2014) and have full confidence in the organisational skills of the scientific personnel that will be in charge of arranging the conference. Aalborg University has hosted several international congresses and conferences and has extensive experience in planning and organising conferences of different levels. Our vision is to be a university of excellence in robotics with commitment to our offers to host the Meder 2014.

Finn Kjærsdam Eskild Holm Nielsen Rector Dean of the Faculty of Engineering and Science

07

08

About us- Department of Mechanicaland Manufacturing Engineering

Department of Mechanical and Manufacturing Engineering (m-tech.aau.dk) is an innovative research and educational environment at Aalborg University.

The mission of the department is to create knowledge about mechanical and manufacturing engineering within the areas of industrial production and mechanical systems and transfer this knowledge to graduates, society, consumers and businesses. Knowledge building is based on strategic and application-oriented research with a generic character.

The research and teaching of the department is oriented towards production conditions in the private and public sector and contain elements such as robotics, production, materials science, logistics, IT, organisation, product development, automation, mechanics and management.

The profile of the department is highly inter-disciplinary. The fields of work give many opportunities for collaborating with the surrounding world. This also affects the research that often is carried out in collaboration with companies on an international standard.

m-tech.aau.dk

09

Centre for Robotics Research

The Center for Robotic Research, Aalborg University (AAU), is an informal framework for robot-oriented research collaboration between staff members at a number of departments and faculties at the Aalborg University.

The Centre was founded in 2007. It has currently 21 members, including professors from two faculties and five departments. The formal governing body is the Steering Committee with five members from four departments.

The Centre's vision is to become recognized nationally and internationally as a scientific powerhouse for research, innovation, education and dissemination within robotics based on AAU's problem based and interdisciplinary approach.

Main research areas:

// Innovative robot design

// Manufacturing robots

// Human-robot interaction

// Social robotics

// Medical and assistive robots

Shaoping BaiPhD, Associate Professor

Ole MadsenProfessor

The 6th European Congress and Exhibition on Intelligent Transport Systems held in Aalborg was a great success.The city’s intimacy and modern atmosphere gave the congress a dynamic and forward looking feel - just what we were going for.As a location, Aalborg was superb as we were blessed with wonderful weather every day that was only out shined by the hospitality of the local people.Aalborg’s charm and size offered a level of calm and convenience that was much appreciated when gathering and coordinating such a large number of people.

Arnold van ZylChief Executive OfficerERTICO - ITS Europe

10

We create sustainablesuccessesAll key notes and parallel sessions of Symposium on Mechanism Design for Robotics 2014 will take place at Aalborg University Campus at Kroghstræde 3 making it easy for participants to find their way around between sessions and creating a good and intimate conference structure. This ensures a comfortable and easygoing atmosphere at the conference in Aalborg.

The City of Aalborg is fully aware of the facility requirements of the Symposium on Mechanism Design for Robotics and the Aalborg University can without doubt accommodate all the needs of a successful conference.

These characteristics ensure that all necessary tasks involved in planning and supervising a conference will be executed efficiently regardless the number of people involved.

A conference in Aalborg is a strong joint effort between local partners, venues, hotels and transportation suppliers. Teamwork between professionals with longstanding relationships creates a synergy that enables organizers to fulfill virtually every need!

Aalborg has previouslybeen the host city for e.g.:

// EUSIPCO 2009

// Wireless Vitae 2009

// Intl. Society of Electrophysiology and Kinesiology 2010

// Nordic Congress of Neuropsychology 2010

// Forum Acusticum 2011

// Intl. Conf. on Thermoelectrics 2012

// Intl. Conf. on Mathematical Physics 2012

11

13

The timetable preliminary conference programme

Wednesday Thursday Friday

09:00Opening ceremonyKeynote 1

Keynote 2 Keynote 3

10:00Coffee break Coffee break Coffee break

10:30Parallel sessions Parallel sessions Parallel sessions

12:00Networking lunch Networking lunch Networking lunch

13:00Parallel sessions Parallel sessions Parallel sessions

14:30Coffee break Coffee break Coffee break

15:00Parallel sessions Parallel sessions Closing session

16:30City of AalborgWelcome Reception

19:00Conference dinner

The Budget preliminary conference budget

15

Revenues

Registration fees 24,000

Sponsorships 6,739

Total revenue 30,739

Expenses

Conference venue 5,000

Food & Beverage - including conference dinner 11,867

PR & Promotion 10,200

Speakers & Free loaders 5,458

Total expenses 28,873

Expected surplus 1,866The budget is based on 100 participants. All prices are 2012 level and in EURO (Exchange rate 7.42)

Excellentconferencefacilities at the university campus

The venue for the MEDER 2014 will be the Aalborg University Kroghstræde 3, situated at the Aalborg University Campus only at 20 minutes bus ride from the city centre.

The Department of Mechanical and Manufacturing Engineering has the disposal of several laboratories with modern equipment within the areas of cutting operations, welding, computer integrated manufacturing, plastics, testing and characterization of materials, including polymers, metal, ceramics and microcellular and much more. The participants will have the possibility to see the newly established laboratories from 2012.

From the very beginning, Aalborg University was characterized by its well-reputed education form of problem based project work – also known as the Aalborg model, and by extensive collaboration with the surrounding society. Later on, the establishment of strong research fields has been added, some of which are in the international class. The number of students has increased from 3,000 during the first years of the university to the present 15,000.

The venue for MEDER 2014 Kroghstræde 3 is equipped with the latest technology and all modern equipment required in order to making the symposium successful. F&B is supplied by the Aalborg University canteen.

The campus provides parking spaces and free Wi-Fi.

Coffee breaks:Coffee breaks will be placed outside the various parallel session rooms.

16

Excellentconferencefacilities at the university campus

17

Wauww!What a welcome Official welcome reception at the museum of modern art

18

The City of Aalborg is delighted to mark the opening of the 3rd Symposium on Mechanism Design for Robotics 2014 by hosting an informal Welcome Reception at the internationally acclaimed KUNSTEN Museum of Modern Art Aalborg.The museum holds one of Scandinavia’s largest collections of contemporary art; it is designed by Alvar Aalto and Jean-Jacques Baruël and is in itself a masterpiece. We are delighted to offer all delegates and accompanying persons this very special welcome to the City of Aalborg.

19

Let's dineunder thetree tops Gala dinner at the Robbers' Camp

20

The location of the gala dinner will be the Forest of Rold, the largest forest area in Denmark. For centuries, this area was known as a dubious place for ordinary people to be - especially at night.

In the dark, the Rold Robbers would make their move and attack people who, for one reason or the other, had to pass through the forest, which was the only way to get from North to South at that time being.

The atmosphere of the past will be recreated when we resurrect the robbers for the participants in order to make a thrilling event with a touch of local Danish history.

Coaches will take the participants a short 30-minute drive to the entrance of Rebild National Park. Here robbers greet the participants and walk them through the forest. At a certain point, robbers dressed in old times’ robber-outfits “attack” the participants. The robbers will take the participants (and prisoners) further into the forest and tell them the history of the robbers and the area as such.

Afterwards, an exquisite dinner is awaiting the participants under the magnificent treetops. During the dinner, only to be experienced in the region of North Denmark, robber stories and entertainment will keep the participants alert and make the evening unforgettable!

In this informal and relaxed atmosphere, the participants will have the perfect opportunity to experience local folklore and become one unique and memorable experience richer.

21

You’ll find no less than 1,500 hotel rooms of a first-class standard within comfortable distance from the MEDER’s venue as well as the main shopping and restaurant district, and more than 2,500 hotel rooms in the surrounding area.

This combined with a compact, lively and charming city centre not only creates a perfect conference infrastructure, but also - and perhaps more importantly - a relaxed and intimate social setting for the participants.

The choice of hotels in Aalborg ranges from hostels to the modern and discreet atmosphere of the international chain hotels and classic privately owned hotels.

Wakeup happy

22

Hotels in Aalborg City // Special rates

Radisson BLU Limfjord Hotel ****

EUR 148 single // EUR 174 double - incl. breakfast

188 rooms and suites

A500 metres

These are confirmed 2012 prices based on exchange rate 7.43

23

First Hotel Aalborg ***


154 rooms and suites

B

CABINN Aalborg


240 rooms

CB

C

A

Lying at the crossroads of Europe, the Baltic and Scandinavia, Denmark is easy to get to - and to get around in once you’re there.

The airport is linked with Copenhagen Airport by more than 30 daily flights. Copenhagen is the main air traffic hub of Northern Europe, and is served by some 70 international airlines, among them numerous low-budget airlines, flying non-stop from 120 cities around the world.

Moreover, KLM operates three daily connections to Aalborg from Schiphol Airport in Amsterdam - one of the world’s busiest airports with more than 200 international flight connections.

Turkish Airlines operates three weekly direct to/from Istanbul.

Aalborg Airport (AAL), the main gateway to North Denmark, is conveniently situated just a short 10 minutes transfer from downtown Aalborg.

The city is easy to access by public and ground transportation. Participants can plan their journey by bus or train at www.rejseplanen.dk.

Arrive in style - at some of the best airports in the world

24

International routes

Lisbon-Copenhagen-Aalborg (5h 45m) €380London-Copenhagen-Aalborg (4h 40m) €262Lyon-Amsterdam-Aalborg (4h 25m) €281Barcelona-Aalborg (2h 50m) €175Vienna-Copenhagen-Aalborg (3h 20m) €222Milan-Copenhagen-Aalborg (4h 35m) €340Amsterdam-Aalborg (1h 20m) €188Berlin-Aalborg (1h 30m) €95Frankfurt-Copenhagen-Aalborg (3h 15m) €200

New York-Copenhagen-Aalborg (10h 50m) €775Beijing-Copenhagen-Aalborg (12h 20m) €996 Above routes are operated by AirFrance/KLM or StarAlliance. Approx. fares, R/T, 2012 prices in EUR. Cheaper alternatives may be available.

25

22

Aalborg offers a truly welcoming and comfortable small-big city atmosphere where a real sense of history blends in effortlessly with modern Danish design and architecture.

Stroll down the pedestrianised shopping district for some real Danish design icons, dine in style at one of the city’s 300 restaurants, meet up for an ice-cold Carlsberg and the local Aalborg Aquavit at a flash café, or stir your senses at the award-winning waterfront.

Choices are many, but as soon as the night falls on be sure to meet up with your colleagues in Jomfru Ane Gade - the longest bar & clubbing street in Denmark.

Prepare forcool vibrations- let Denmark's mostlively city entertain you!

26

23

Scan to feel the vibes

Requires QR-code reader.Available for free in App-Store or

Android Market

Prepare forcool vibrations- let Denmark's mostlively city entertain you!

27

North Denmark and the city of Aalborg offers a real feel-good atmosphere. It’s clean, safe, friendly and relaxing. In fact, we’re sure even the most discerning conference participant will love it...

Scan to watch presentation movie

Requires QR-code reader.Available for free in App-Store or

Android Market

28

Humanscale conferences - at the top of the European continent

While Copenhagen is the main hub to Scandinavia, the Baltic and Europe, Aalborg in North Denmark offers some of the best conference facilities in green and safe surroundings in Scandinavia.

Being the 3rd largest city in Denmark with more than 200,000 citizens, Aalborg is a bustling university city boasting an intimate and historic city centre.

Still, it is a real human scale city with everything within walking distance, where conference participants will sense full intimacy and not feel lost.

Just imagine travelling to the city without stress or delight in a 10 minute traffic-free transfer from the local airport. Where else is this still possible?

At the top of the continent, we put life into conferences both inside and outside the meeting rooms. Everything a keen conference participant could desire is available in the city of Aalborg and the surrounding region at the northern tip of Denmark’s Jutland peninsula.

And in Aalborg, an event is not “just another event”. All involved partners, be it local authorities or the business community, feel an immensely strong commitment to ensuring the quality and success of your event and that all guests leave Denmark a unique and memorable experience richer.

29

26

Just anothergreat incentive- welcome to Scandinavia'snumber one holiday region

30

27

Just anothergreat incentive- welcome to Scandinavia'snumber one holiday region

31

Being the Danes’ preferred holiday region, North Denmark offers the perfect setting for combining business with pleasure.

The region of North Denmark is famous not only for its fabulously rich scenery and the extra hours of sunshine it gets compared with the rest of the country, but also for its unique, varied natural phenomenon of the three seas that meet here to bring their own distinctive appeal to this region of Denmark.

This region has the wild and foaming North Sea with its mile-long sandy beaches and vast dune landscapes; the milder and far more tranquil Kattegat to the east, and the wonderful, glittering Limfjord to the south with its wealth of idyllic coves and sounds with large and small islands, sheer cliffs and green forests.

In fact, the region boasts more than 2,500 kilometres of coastline, so you’re never more than 30 minutes from the seashore.

Don’t miss out on the clashing meeting of two oceans at the very Top of the Continent - it’s a world-class experience!

Add to this, a rich choice of fairytale castles, great museums, traditional inns, glass blowers, superb restaurants, intimate sea-side resorts and the relaxed and easy-going attitude of the Danes themselves, and you’re well off to a memorable stay at the Top of the Continent.

www.visitaalborg.comwww.visitnordjylland.dkwww.visitdenmark.com

PROUDLY SUBMITTED BY

Aalborg University Department of Mechanicaland Manufacturing EngineeringFibigerstraede 16, Room 4.205DK-9220 AalborgDenmark

Mr. Shaoping BaiPhD, Associate Professor

Tel: +45 9940 9291

Email: [email protected]

Website: www.robotics.aau.dkwww.m-tech.aau.dk

PROFESSIONALCONFERENCE ORGANISER

VisitAalborg Production A/SKjellerups Torv 5, Level 139000 AalborgDenmark

Mrs. Hanne KristiansenConvention Manager

Tel: +45 9931 7522

E-mail: [email protected]

Website: visitaalborg.com/convention

3rd SYMPOSIUM ON MECHANISM DESIGN FOR ROBOTICS 2014

AUGUST 20-22, 2014 // AALBORG // NORTH DENMARK

meder 2014

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