mechanism of putting aid on budget madagascar i saora z efania romalahy p ermanent s ecretary in...
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MECHANISM OF PUTTING AID ON BUDGET
MADAGASCAR
ISAORA ZEFANIA ROMALAHY PERMANENT SECRETARY IN CHARGE OF AID
COORDINATIONOFFICE OF THE PRIME MINISTER
IATI MEETINGSParis-FRANCE, 4 and 5 July 2011
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OUTLINE OF THE PRESENTATION(12 slides)
Madagascar at a glance (1 slide)
Context of Aid Management before 2008 Creation of an Aid Coordination Unit (STPCA) & its
duties
Setting up the National Database on ODA
The new Overall Aid Coordination MechanismPutting Aid on budget:
Main blocking factors Actual activities to improve Aid on Budget Drafting a DECREE: Role and Content
Way forward
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MADAGASCAR AT A GLANCE
587 000 Square kilometers20 Millions inhabitants (2010 estimates)232 USD GNI per capita (2010)
Between 2008-2010 Aid flows: USD 700 Millions USD 450 millions
Aid on the budget: 65% of the total number of projects not found in
the budget 38% in terms of effective disbursments
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CONTEXT OF AID MANAGEMENT Before 2008
Several actors have a certain quantity of aid data: FINANCES : in-budget projects ( ≤ 50% of active projects) TREASURY : Disbursements on loans only MINISTRIES: Projects directly oriented by donors to
sector DONORS: Projects directly implemented or through PIU
Lack of data communication among these actors no place to find complete and reliable data on ODA
Creation of a Coordination Unit in 2008: Permanent Secretariat for Aid Coordination (STPCA) Under the direct authority of the Prime Minister
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DUTIES OF THE COORDINATION UNIT
Centralizes all existing and upcoming data on aid inflows/uses Setting up a mechanism to ensure data reliability ,
completeness and updates ;
Ensures fluid circulation of data among actors One “Stop Shop” of data exchange between GVT
Donors
Duties limited on a coordination and strategic stage : Ministries remain responsible for their usual duties
related to use of aid information Ministry of Finances still leads the budgeting
process
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SETTING UP THE NATIONAL AID DATABASE
(Aid Management Platform)
System purchased from Development Gateway with technical & financial support from UNDP & WB
Web-based system/database: Online since the 1st Quarter of 2009 36 donor agencies for more than 400 projects stored
DAC and New Donors: Global Fund, GAVI, China, India… International NGOs (august 2011)
14 donors updating directly online their disbursement 22 donors still sending files to the Coordination Unit ≈60 persons trained and active on using AMP:
31 Government technicians (extracting data) 23 Donor Focal Points (entering & extracting data)
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AID COORDINATION MECHANISM
PRIME MINISTRY
(AMP)
Ministry Economy Planning
Ministry Finance
s Budget
Donors, UNDP
Line Ministrie
s
Aligning
aid
to N
DP
Putting Aid
on budget
Inp
ut
data
Extr
act
d
ata
Budgeting
aid
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PUTTING AID ON BUDGET: Blocking Factors
Actual practices:- Ministries declare in a template projects to be put on budget - Ministries sign some projects documents out of MoF control: Foreign Affairs: for bilateral grants (Japan, China…) Economy and Planning: Multilateral donors (UN Agencies…) Line Ministries: for grants oriented directly to sector by
donors
Ministries declare less projects: More projects declared, more inflated the budget, less
internal resources will be allocated to the Ministry
Only projects which needs a national counterparts is declared (…)
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HOW TO IMPROVE AID ON BUDGET: in Short Term
Focal Point 1
Focal Point 2....
Focal Point m
AMP
Ministry of Finance & Budget
Line Ministrie
sMinistry 1Ministry 2Ministry 3
.
.
.
.
.
.Ministry n-
1Ministry n
Submit list of
projects to be put
on the budget
DECREE
Donors,
UNDP
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DECREE ON AID BUDGETING PROCESS
CLAUSES APPLICABLE IN SHORT TERM : Official and exclusive uses of AMP data by all
actorsOfficial right to Budgeting Focal Point (MoF) to
match line ministries declarations and AMP dataObligation to provide a copy of all signed
projects-documents to the Prime Ministry(Coordination Unit)
LONG TERM CLAUSES: Only one signatory of project documents (MoF)
or at least institute co-signature of MoF
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WAY FORWARD
Implementation of the decreeDecree prepared with contributions from all
stakeholders (donors and concerned institutions): Economy&Planning, Finances&Budget, Foreign Affairs
Joint GVT-Donor Technical Validation Workshop before signature of the decree
Endorsements of IATI:Expecting to reinforce continuation of donors’
commitments to provide data Expecting to gather broad idea from best
practices exchanges between countries at international level
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WAY FORWARD
Focal Point 1
Focal Point 2...
Focal Point m
AMP
Ministry of Finance & Budget
Line Ministrie
sMinistry 1Ministry 2Ministry 3
.
.
.
.
.
.Ministry n-
1Ministry n
Submit list of
projects to be put
on the budget
DECREE
Donors,
UNDP
IATI
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THE DECREE
Prepared and pre-validated by all ministerial stakeholders (technical level) Leaded by Prime Ministry
To be signed by Prime Minister, Ministers of Finances, Economy and Foreign Affairs
Four main aspects (chapters): Definitions and commitment to international principles Delimitation of duties of involved actors (Ministries…)
in the process of putting aid on budget MoF should be the only one signatory for project-
documents Official and exclusive uses of AMP data in the process
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MERCIPOUR VOTREATTENTION