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MD1 State Convention issue edited and published by PDG Austin D'Souza for Lions, Lionesses and Leos of MD1 State of Illinois

TRANSCRIPT

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    The Illinois Lion, Lioness, Leo

    MD1 Convention e-Magazine Vol. 3 - Issue 12, April 2016

    MD1 CONVENTION GUEST LCI FIRST VICE

    PRESIDENT CHANCELLOR BOB CORLEW AND

    LION DIANNE CORLEW

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    Constitution and By-Laws: NEXT PAGE - 3

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    PID Bud Wahl, MD-1 C&BL Chair

    This year, the 2015-2016 Council of Governors brought forward five proposed amendments to the

    MD-1 Constitution and By-Laws. All five proposed amendments originated from the Council of

    Governors. The MD-1 Constitution and By-Laws Committee was directed by the Council to write

    the language for all five proposed amendments. Once written, the five proposed amendments

    were presented to the Council for their consideration. The Council of Governors approved the

    language for all five proposed amendments and agreed to have them presented to the delegates at

    the 2016 MD-1 Convention for their voting consideration. The Council of Governors, and the MD-1

    Constitution and By-Laws Committee recommend adoption of the five proposed amendments.

    The proposed amendments have been posted in the March issue of the state magazine, and because of a technical glitch

    with some of the bold text not showing up in bold, they have been requested to be posted again in the April issue, with

    all bold text so indicated.

    Below is a brief summary of the subject of each of the five proposed amendments. They will be voted on by the certified

    delegates at the 2016 MD-1 Convention, to be held May 19-22, 2016. All amendments will require a 2/3 affirmative

    vote in order to pass. Your Council of Governors and the MD-1 Constitution and By-Laws Committee recommend

    approving all five amendments.

    Yours in Service,

    PID Bud Wahl, Chairperson

    MD-1 Constitution and By-Laws Committee

    Resolution #1 3rd Party Accounting: This proposed amendment to Article IX, Section 6 of the Constitution would

    eliminate the requirement that all regulatory reports be performed by a third party accounting firm.

    Resolution #2 Contracts: This proposed amendment to Article II, Section 10 of the By-Laws would clarify the Council of

    Governors as the specific body given the authority to enter into and approve contracts on behalf of the Lions of Illinois.

    Resolution #3 Fees: This proposed amendment to Articles VIII, Section 12 and Article IX new section 8 of the

    Constitution; and, to Article III, Section 3 of the By-Laws would clarify the State Office/State Secretary Treasurer as the

    sole body given the authority/responsibility to collect payment of any and all registration and other fees for events and

    activities hosted and/or sponsored by the Lions of Illinois.

    Resolution #4 Status Quo Clubs: This proposed amendment to Article VII, Section 1 and Article IX, Section 1 of the

    Constitution would clarify that Lions Clubs placed on Status Quo by Lions Clubs International will not be billed Sub-District

    or Multiple-District per capita tax (dues for members) while on Status Quo. Once the Lions Club is back in good standing,

    Sub-District and Multiple District per capita tax would be in order.

    Resolution #5 Promotion Fund: This proposed amendment to Article IX, Section 1 of the Constitution would raise the

    cap in the Promotion Fund from $50,000 to $100,000, without a dues increase or assessment.

    Lions of Illinois, Inc.

    RESOLUTION

    TO AMEND THE LIONS OF ILLINOIS CONSTITUTION & BY-LAWS

    CONSTITUTION - ARTICLE IX, STATE REVENUE, Section 6

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    Subject: This proposed amendment would eliminate the requirement that all regulatory reports be performed

    by a third party accounting firm.

    WHEREAS, Section 6 of Article IX of the MD-1 Constitution, entitled State Revenue, directs that all regulatory reports

    be performed by a third party accounting firm; and,

    WHEREAS, the State currently is obligated to pay the third-party accountant $325 annually to prepare the quarterly

    payroll reports which are part of the financial records and bookkeeping of the State even though the State Secretary-Treasurer actually prepares and submits them to ensure they are completed on time; and,

    WHEREAS, the third-party accountant will charge an additional, to-be-determined amount, to review the complete set of

    financial records; and,

    WHEREAS, using an accountant to prepare the quarterly payroll reports, review the quarterly compiled financial

    statements and PeachTree files, and serve as the Lions' Registered Agent is becoming an expensive proposition; and,

    WHEREAS, the State Secretary-Treasurer has prepared and submitted all quarterly and annual payroll tax reports and

    payments on time and without issue using the online reporting and payment systems provided by the IRS, IL Dept. of

    Revenue, and IL Dept. of Employment Security; and,

    WHEREAS, the Council Chairperson reviews and approves these reports and payments monthly; and,

    WHEREAS, the main responsibility of the Council Treasurer is to oversee the work of the State Secretary-Treasurer on

    all fiscal matters, which includes payroll reports/payments and all financial recordkeeping; and,

    WHEREAS, MD-1 By-Laws Article II, Section 10 states the State Council 'shall demand of and receive from the State Secretary-Treasurer financial reports semi-annually, or more frequently if necessary' and said financial reports include an

    income statement which sets forth all payroll taxes paid to-date for the State Council to verify;

    NOW, THEREFORE, BE IT RESOLVED THAT Section 6 of Article IX of the MD-1 Constitution, entitled State

    Revenue be amended, effective at the close of the 2016 State Convention, by eliminating the last sentence as shown by the strikethrough below:

    "The State Council of Governors shall provide for an audit of the annual financial statements to be performed annually by

    certified public accountants licensed in the State of Illinois. All regulatory reports shall also be performed by a third

    party accounting firm, and reported to the Council of Governors."

    Lions of Illinois, Inc.

    RESOLUTION

    TO AMEND THE LIONS OF ILLINOIS CONSTITUTION & BY-LAWS

    BY-LAWS - ARTICLE II, DUTIES, Section 10

    Subject: This proposed amendment would clarify the Council of Governors as the specific body given the

    authority to enter into and approve any and all contracts on behalf of the Lions of Illinois.

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    WHEREAS, Section 10 of Article II of the MD-1 By-Laws, entitled Duties, states the Council of Governors has the

    authority to make all contracts for the State Convention, but does not extend that authority to any other events or activities held on behalf of the Lions of Illinois; and,

    WHEREAS, the Council of Governors is the deliberative body for the Lions of Illinois and formulates all administrative

    plans and policies affecting the welfare of the Lions of Illinois; and,

    WHEREAS, the Council of Governors is ultimately responsible for the fiscal responsibility of all funds collected from

    the Lions of Illinois and therefore should be the sole body entering into any contractual arrangements on behalf of the Lions of Illinois;

    NOW, THEREFORE, BE IT RESOLVED THAT Section 10 of Article II of the MD-1 By-Laws, entitled Duties, be amended, effective at the close of the 2016 State Convention, by eliminating the phrases as shown by the strikethrough

    and adding the phrases shown in bold below:

    Lions of Illinois, Inc.

    RESOLUTION

    TO AMEND THE LIONS OF ILLINOIS CONSTITUTION & BY-LAWS

    CONSTITUTION - ARTICLE VIII, STATE CONVENTION, Section 12

    CONSTITUTION ARTICLE IX, STATE REVENUE, new Section 8 BY-LAWS ARTICLE III, STANDING COMMITTEES, Section 3

    "The State Council is the deliberative and the assisting body in the formulation of administrative plans and

    policies affecting the welfare of Lionism within the State. It shall make all contracts and arrangements for the

    State Convention, and shall approve all bills relating thereto. With the exception to events and activities

    planned and supervised by any MD-1 Host Committee pertaining to hosting an International

    Convention or USA/Canada Lions Leadership Forum in Illinois, the State Council shall have the

    authority to approve and administer any and all other contracts for events and activities held on behalf

    of the Lions of Illinois, and shall approve all bills relating thereto. Furthermore, it shall approve any

    and all arrangements made for such events and activities held on behalf of the Lions of Illinois. It shall

    designate a depository for all the State Funds Administrative, International Convention, Promotional and

    Magazine Fund, and shall authorize the payment from such Funds of all legitimate expenses pertaining to the

    administration of the affairs of the State. It shall set the amount of corporate surety bond for the State

    Secretary-Treasurer, and shall approve the surety company with which the State Secretary-Treasurer shall be

    bonded. It shall demand of and receive from the State Secretary-Treasurer, financial reports semi-annually or

    more frequently, if necessary. It shall demand of and receive reports from all Standing Committees, which

    shall include complete financial reports from all Committees whose State authorized projects may be

    financially supported.in any way involved in the collection of funds for the support of projects authorized by

    the State. All such reports receiv