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MCS Perfect Track VBM Vote by Mail

Corporate Office : 8101 Cessna Ave, Gaithersburg, MD 20879Midwest Office : 694 Veterans Parkway, Unit H, Bolingbrook, Il 60440Call 800-728-0154 www.mcspro.com

April 2020

GLOSSARY • Matching – All insert pieces in the mailing are serialized

in order, Barcode or OCR, and the tracking system makessure that all pieces have the same value.

• Versioning – All insert pieces have a version number(barcode or OCR). The file determines which versionshould be part of the envelope package.

• Feeder Selective – Inserter feeders feed pieces conditionally based on data. The data can beprovided by piece in a proceeding feeder or a database.

• File Based – The process is driven by a file, as opposed to reading a data-matrix code on a piece(usually a letter) and tracking.» The process can include data including product versions codes, selective pocket feeding,

matching, inkjet inserts, inkjet addressing, and/or logging documents.• BRE – Business reply envelope addressed to county, city or town that the ballot is returned to.

2 MCS PERFECT TRACK VBM MCS PERFECT TRACK VBM 3

The MCS Perfect Track VBM (Vote By Mail) system is intended for mail shops that process mail for local cites, counties and states for vote by mail applications.

Vote by mail demands a unique workflow process that is not common to most mail shops. The MCS Perfect Track VBM, supports the industry’s most common vote by mail applications while offering complete flexibility and high integrity and reporting.

Functionality

• Matching - All insert pieces in the mailing are serialized in order (Barcode or OCR), and thetracking system makes sure that all pieces have the same value.

• Feeder Verification - The system can verify correct version codes in all feeders (Barcodesor OCR Data)

• Feeder Selectivity - Using a file, or data in a barcode, the system can perform conditionalfeeding of inserts

• Printing Variable BRE (Business reply envelope) - Print variable BRE in inserter track• Envelope Printing - Inkjet addressing outer envelope• Diverting - The system can divert pieces that do not meet quality control standards• Reporting - All functions are verified, documented, time stamped, and picture archived

Typical Vote by Mail Packages

• Ballot - Ballot unique to resident addressand/or party affiliation. Can have a uniqueserialized or version number.

• Instructions - Instruction unique toresident address and/or party affiliation.Can have a unique serialized or versionnumber.

• Last Minute Instructions - Instructionunique to resident address and/or partyaffiliation for changes on ballot. Can beselective.

• BRE - Return address envelope.

• Envelope - Delivery address can be letterthrough window or inkjet.

Applications File Based Ballot Versioning File Based Read record from file to drive application

1. Verify ballot version # using 2D2. Verify instructions version # using 2D3. Conditional feed and verify special

instructions A4. Conditional feed and verify special

instructions B5. Return envelope verify version6. Print names and address from file7. Log and store output verification data and

pictures8. Divert

File Based Barcode Matching Ballot Matching File Based All pieces preprinted with sequence number

1. Verify ballot record #12. Verify instructions record #13. Conditional feed and verify special

instructions record #14. Return envelope verify record #15. Print names and address from file record

#16. Log and store output verification data and

pictures7. Divert

File based BRE print in the track File Based

instructions B5. Not used6. Return envelope printed #17. Printed names verified record #18. Address printed on outer envelope9. Log and store output verification data and

pictures10. Divert

Special Instructions A

Montgomery County123 Acme StAnytown, US 12345

BallotRecord #1

1 5432

Feeder 1 Feeder 2 Feeder 7Feeder 3

InstructionsRecord #1

Inkjet print BREUnique IMB Record #1

Special Instructions B

SelectiveSpecial Instructions B

Feeder 5

SelectiveSpecial Instructions A

Feeder 9

Verify print BRERecord #1