MCCPTA REFLECTIONS MCCPTA REFLECTIONS TRAININGTRAINING

FALL 2015FALL 2015

““Let Your Let Your Imagination Fly”Imagination Fly”

Let Your Imagination Fly 

MCCPTA REFLECTIONS CHAIRMCCPTA REFLECTIONS CHAIR

Chris McDermott Chris McDermott Phone: 301-253-9059Phone: 301-253-9059

E-mail: E-mail: malimcdermott@verizon.net

WHAT IS REFLECTIONS?WHAT IS REFLECTIONS?

• Since the Reflections Program was started in 1969 by then Since the Reflections Program was started in 1969 by then Colorado PTA President Mary Lou Anderson, the program Colorado PTA President Mary Lou Anderson, the program has encouraged millions of students across the nation and has encouraged millions of students across the nation and in American schools overseas to explore their artistic in American schools overseas to explore their artistic talentstalents

• Each year, the Reflections Program challenges students to Each year, the Reflections Program challenges students to create art that relates to a specific theme. create art that relates to a specific theme.

• Themes are selected from thousands of ideas submitted by Themes are selected from thousands of ideas submitted by students to PTA’s Reflections Program Theme Search. Past students to PTA’s Reflections Program Theme Search. Past themes include “themes include “The World Would Be A Better Place If…The World Would Be A Better Place If…”, ”, A A Different Kind of HeroDifferent Kind of Hero”, “”, “Beauty IsBeauty Is…”, …”, “The Magic of a “The Magic of a Moment…”, and “Believe, Dream, Inspire...”.Moment…”, and “Believe, Dream, Inspire...”.

Students in preschool through grade 12 are encouraged to Students in preschool through grade 12 are encouraged to submit works of art in six areas in their division:submit works of art in six areas in their division:

CategoriesCategories • Dance ChoreographyDance Choreography• Film ProductionFilm Production• LiteratureLiterature• Music CompositionMusic Composition• PhotographyPhotography• Visual Arts Visual Arts

DivisionsDivisions • Primary: Grades preK-2Primary: Grades preK-2• Intermediate: Grades 3-5Intermediate: Grades 3-5• Middle/Junior: Grades 6-8Middle/Junior: Grades 6-8• Senior: Grades 9-12Senior: Grades 9-12• Special Artist – non-gradedSpecial Artist – non-graded

WHO CAN PARTICIPATE?WHO CAN PARTICIPATE?

THE 2015-2016 THE 2015-2016 REFLECTION THEME ISREFLECTION THEME IS

““Let Your Imagination Fly”Let Your Imagination Fly”

JOIN THEJOIN THEMCCPTA REFLECTIONS MCCPTA REFLECTIONS

YAHOO LISTSERVEYAHOO LISTSERVE

• All communication and notices are via e-mail and the Yahoo All communication and notices are via e-mail and the Yahoo listserv – please join listserv – please join todaytoday!!

• Local Reflections Chairperson Local Reflections Chairperson andand PTA President are asked PTA President are asked to join the MCCPTA Reflections listserv:to join the MCCPTA Reflections listserv:

http://groups.yahoo.com/group/ReflectionsMCCPTA

TO ACCESS THE MCCPTA TO ACCESS THE MCCPTA YAHOO GROUP, MCCPTA, YAHOO GROUP, MCCPTA,

MDPTA and NATIONAL PTA, MDPTA and NATIONAL PTA, PLEASE VISIT THESE SITESPLEASE VISIT THESE SITES

• http://groups.yahoo.com/group/ReflectionsMCCPTA/ ((Please join this listserv as it is the primary form of Please join this listserv as it is the primary form of

communication for chairscommunication for chairs))

• www.mccpta.org/Reflections.html (MCCPTA Reflections website)(MCCPTA Reflections website)

• www.mdpta.org/www.mdpta.org/ (Maryland State Reflections website)(Maryland State Reflections website)

• www.ptareflections.org/ www.ptareflections.org/ ((National Reflections websiteNational Reflections website))

TO ACCESS REFLECTIONS CHAIR TO ACCESS REFLECTIONS CHAIR GUIDELINES, STUDENT ENTRY FORM GUIDELINES, STUDENT ENTRY FORM

AND OTHER DOCUMENTS, VISIT AND OTHER DOCUMENTS, VISIT THESE SITESTHESE SITES

• http://www.mdpta.org/documents/Reflections2015-16StudentEntryForm-1.pdf (Student Entry Form)

• You can also find these documents and more at pta.org/statereflectionslibrary

IMPLEMENT A SUCCESSFUL IMPLEMENT A SUCCESSFUL REFLECTIONS PROGRAM AT REFLECTIONS PROGRAM AT

YOUR SCHOOLYOUR SCHOOL

• PublicityPublicity

• JudgingJudging

• Completed Paperwork Completed Paperwork

• PTA CompliancePTA Compliance

PUBLICITYPUBLICITY• Let your school’s teachers know about the programLet your school’s teachers know about the program

• Speak directly to teachers at a staff meeting or speak to Speak directly to teachers at a staff meeting or speak to students at a school assemblystudents at a school assembly

• Leave flyer in mailbox, send via email, hang posters at schoolLeave flyer in mailbox, send via email, hang posters at school

• Announce in the school’s newsletter, morning Announce in the school’s newsletter, morning announcements, web site, Listserve, etc.announcements, web site, Listserve, etc.

• Post the Student Guidelines and official entry form on your Post the Student Guidelines and official entry form on your school or PTA websiteschool or PTA website

Customizable flyer is available for your use at file: Customizable flyer is available for your use at file: http://www.pta.org/files/PTA%20Reflections/15-16%20Reflectionshttp://www.pta.org/files/PTA%20Reflections/15-16%20Reflections

%20Flyer.pdf%20Flyer.pdf

INCLUDE CRITICAL PROGRAM INCLUDE CRITICAL PROGRAM DETAILS ON FLIERS AND DETAILS ON FLIERS AND

ELECTRONIC INFO YOU MAKE ELECTRONIC INFO YOU MAKE AVAILABLE TO PARTICIPANTSAVAILABLE TO PARTICIPANTS

•Deadline for submission at your school

•Where to submit (drop off location in the school)

•Details for submitting a completed entry form

•Date of showcase & reception

•Chairperson’s contact information

JUDGINGJUDGING• Each local PTA Reflections chairperson is responsible for Each local PTA Reflections chairperson is responsible for

securing judges for their own school contest. Find judges who securing judges for their own school contest. Find judges who work with children and understand their levels of ability.work with children and understand their levels of ability.

• Judges Judges should notshould not be from your own school and MUST conduct be from your own school and MUST conduct blind judgingblind judging (judge cannot see the name of the student). If (judge cannot see the name of the student). If the student’s name in on the front of the artwork, cover with the student’s name in on the front of the artwork, cover with something that can be removed without damaging the artwork.something that can be removed without damaging the artwork.

• Judging can be done at your school, or you may take the Judging can be done at your school, or you may take the entries to the judge. Thank your judge with a gift card, school entries to the judge. Thank your judge with a gift card, school items or a basket of art supplies!items or a basket of art supplies!

• Sample judging rubric available at Sample judging rubric available at http://www.pta.org/StateReflectionsLibraryhttp://www.pta.org/StateReflectionsLibrary

STUDENT ENTRY FORM AND STUDENT ENTRY FORM AND SUBMISSION SUBMISSION MUST HAVES MUST HAVES (What to bring to MCCPTA)(What to bring to MCCPTA)

• The Student Entry Form The Student Entry Form MUSTMUST be completed in its entirety, be completed in its entirety, including all requested including all requested dimensions of artwork, copyright information, student and parent signatures, all dimensions of artwork, copyright information, student and parent signatures, all requested PTA dates and addresses, and email and phone number of the chair. requested PTA dates and addresses, and email and phone number of the chair.

• Students should attach typed or handwritten entry form to their art in a manila Students should attach typed or handwritten entry form to their art in a manila envelope on the back of the artwork (if music/film/dance, disc should go in the envelope on the back of the artwork (if music/film/dance, disc should go in the envelope). On the outside of the envelope, write student’s name, school, grade and envelope). On the outside of the envelope, write student’s name, school, grade and category.category.

• On Student Entry Form, only write “Maryland” for State and “Montgomery” for On Student Entry Form, only write “Maryland” for State and “Montgomery” for Council. Disregard District and Region.Council. Disregard District and Region.

• KEEP A COPY OF ALL STUDENT ENTRY FORMS. YOU WILL NEED THEM TO KEEP A COPY OF ALL STUDENT ENTRY FORMS. YOU WILL NEED THEM TO SUBMIT INFORMATION FOR GALLERY CARDS AND ANY VERIFICATIONS SUBMIT INFORMATION FOR GALLERY CARDS AND ANY VERIFICATIONS REQUIESTED.REQUIESTED.

• Each entry must be accompanied with a disc containing a copy of Each entry must be accompanied with a disc containing a copy of the entry on the disc. For example, a copy of an entered photograph the entry on the disc. For example, a copy of an entered photograph should be on a disc and the disc should be included in the envelope should be on a disc and the disc should be included in the envelope along with the original photo attached to the manila envelope. Take along with the original photo attached to the manila envelope. Take a picture of a painting and do the same, and scan/copy any a picture of a painting and do the same, and scan/copy any literature, film, music, or dance choreography entry. Write the literature, film, music, or dance choreography entry. Write the student’s name, school and title of entry on the disc. A disc is student’s name, school and title of entry on the disc. A disc is mandatory for each entry. Encourage your students to submit the mandatory for each entry. Encourage your students to submit the discs with their entries or you as chair must provide the discs when discs with their entries or you as chair must provide the discs when your winning entries are determined.your winning entries are determined.

• Title and artist’s statement required on student entry forms. If there Title and artist’s statement required on student entry forms. If there is no title, or if there is no artist statement, the entry will be is no title, or if there is no artist statement, the entry will be disqualified.disqualified.

• Local unit entries are due to the MCCPTA office on Tuesday, Local unit entries are due to the MCCPTA office on Tuesday, December 15, 2015 (hours to be determined). No exceptions.December 15, 2015 (hours to be determined). No exceptions.

• All forms, including the original Student Entry Form and the Local All forms, including the original Student Entry Form and the Local PTA submission report, PTA submission report, must be must be completed and included with completed and included with artwork when brought to MCCPTA by the chair. artwork when brought to MCCPTA by the chair.

LOCAL PTA LOCAL PTA MUST HAVESMUST HAVESREGARDING COMPLIANCEREGARDING COMPLIANCE

• COMPLIANCE DUE DATE CHANGECOMPLIANCE DUE DATE CHANGE: Local PTAs : Local PTAs must be in good must be in good standing standing with Maryland PTA by with Maryland PTA by December 31, 2015December 31, 2015 in order to in order to participate in MCCTPA Reflections. No exceptions. Students participate in MCCTPA Reflections. No exceptions. Students from a PTA that is not in compliance with MCCPTA or MDPTA from a PTA that is not in compliance with MCCPTA or MDPTA rules by this date will not be able to continue in the competition. rules by this date will not be able to continue in the competition.

• Local chairs should CONFIRM with MDPTA (410-760-6221 or 1-Local chairs should CONFIRM with MDPTA (410-760-6221 or 1-800-707-7972) and MCCPTA (301-208-0111) that your PTA unit 800-707-7972) and MCCPTA (301-208-0111) that your PTA unit meets all requirements before bringing entries to the county for meets all requirements before bringing entries to the county for judging. For MDPTA compliance requirements, go to judging. For MDPTA compliance requirements, go to http://www.mccpta.org/SoCA_Requirements.htmlhttp://www.mccpta.org/SoCA_Requirements.html

• Entries will be disqualified if your PTA is not in good standing Entries will be disqualified if your PTA is not in good standing with MDPTA by the with MDPTA by the 12/31/15 due date.12/31/15 due date. No exceptions. No exceptions.

ENTERING YOUR PTA AND ENTERING YOUR PTA AND YOUR PTA’S WINNING YOUR PTA’S WINNING

ENTRIES INTO THE ENTRIES INTO THE NATIONAL SITENATIONAL SITE

• Entering the winning entry information is mandatory for chairs and not difficult. A chair may enter no more than 3 winning entries for each category and division.

• Chairs should review the tutorial on the national site on how to enter their PTA and winning entries. Go to http://www.pta.org/files/statereflectionslibrary/2014reflections/Step%20by%20Step%20Guide%20to%20Online%20Registration.pdf

AWARDS & RECOGNITION AWARDS & RECOGNITION CEREMONIESCEREMONIES

• Local level – Local level – top 3 top 3 in each category & division move up to in each category & division move up to county levelcounty level• Local award ceremonies and recognition are the Local award ceremonies and recognition are the

responsibility of the local Reflections chairperson. responsibility of the local Reflections chairperson.

• County level- top 3 in each category & division move up to County level- top 3 in each category & division move up to state levelstate level

• State level:State level:• Outstanding Interpretation of Theme Outstanding Interpretation of Theme • Award of ExcellenceAward of Excellence• Award of Merit Award of Merit

• National level:National level:• Outstanding Interpretation of Theme Outstanding Interpretation of Theme • Award of ExcellenceAward of Excellence• Award of Merit Award of Merit

LOCAL SCHOOL AWARDSLOCAL SCHOOL AWARDS

Lapel Pins

• You may choose your own awards and vendors. You may choose your own awards and vendors.

• The National PTA Store on the pta.org website offers The National PTA Store on the pta.org website offers Reflections awards Reflections awards

SAMPLE CERTIFICATESAMPLE CERTIFICATE

This certificate is awarded to

“I Can Make a Difference by...”

Principal, Your School Your Name, Reflections Chairperson

Student’s name

In recognition of your 2007-2008 PTA Reflections literature Entry

Certificate of Excellence

Date

SHOWCASE/RECEPTION IDEASSHOWCASE/RECEPTION IDEAS

• Hang a Reflections ‘gallery’ in a school hallway near the site Hang a Reflections ‘gallery’ in a school hallway near the site of your awards ceremony two weeks before the reception so of your awards ceremony two weeks before the reception so that students and teachers can view submissions.that students and teachers can view submissions.

• Tie ceremony in with a PTA meeting: Reflections Showcase & Tie ceremony in with a PTA meeting: Reflections Showcase & Reception before your December PTA meeting.Reception before your December PTA meeting.

• Hold reception/ceremony in the Media Center in the evening. Hold reception/ceremony in the Media Center in the evening. Have each child introduce his or her art piece, and then Have each child introduce his or her art piece, and then received certificate & pin.received certificate & pin.

• Have your award ceremony in the morning and include Have your award ceremony in the morning and include breakfast.breakfast.

• All local Reflections chairpersons are on the MCCPTA All local Reflections chairpersons are on the MCCPTA Reflections Awards Ceremony committee – thank you in Reflections Awards Ceremony committee – thank you in advance for your time, energy and support! advance for your time, energy and support!

• Keep a copy of each Student Entry Form. You will be . You will be asked to type up a list of your winners for the identification asked to type up a list of your winners for the identification cards that will accompany the artwork at the gallery. If you cards that will accompany the artwork at the gallery. If you don’t have the student entry form and this information, the don’t have the student entry form and this information, the artwork will not be identified at the gallery/ceremony.artwork will not be identified at the gallery/ceremony.

• Event details TBD – watch the listserv for details!Event details TBD – watch the listserv for details!

MCCPTA REFLECTIONS MCCPTA REFLECTIONS GALLERY GALLERY

AND CEREMONYAND CEREMONY

PRESENTATION OF ARTWORKPRESENTATION OF ARTWORK

• Mount artwork on foam core or stiff poster board (but do Mount artwork on foam core or stiff poster board (but do not exceed maximum dimensions). Photos and paintings not exceed maximum dimensions). Photos and paintings presented without some type of backing may be damaged.presented without some type of backing may be damaged.

• Chairs, it is your responsibility to check individual Chairs, it is your responsibility to check individual category guidelines to ensure that your students category guidelines to ensure that your students have adhered to specific rules (dimensions of art, have adhered to specific rules (dimensions of art, length of literature, types of recordings, etc.) length of literature, types of recordings, etc.)

PLEASE NOTE!PLEASE NOTE!

• Read the Chairperson guide carefully before Read the Chairperson guide carefully before implementing your local program and understand the implementing your local program and understand the category rules.category rules.

• Note compliance due date to County.Note compliance due date to County.

• There are NO EXCEPTIONS to any and all of the There are NO EXCEPTIONS to any and all of the mandatory requirements as outlined in the Local Chair mandatory requirements as outlined in the Local Chair Guidelines. MCCPTA cannot accept any entries that Guidelines. MCCPTA cannot accept any entries that do not adhere to the requirements. do not adhere to the requirements.

• Contact MCCPTA Reflections Chair Chris McDermott at Contact MCCPTA Reflections Chair Chris McDermott at malimcdermott@verizon.net with any questions!malimcdermott@verizon.net with any questions!

MCCPTA OFFICEMCCPTA OFFICE

Upcounty Regional Services CenterUpcounty Regional Services Center12900 Middlebrook Road, 3rd Floor12900 Middlebrook Road, 3rd Floor

Germantown, MD  20874Germantown, MD  20874(301) 208-0111 Voice(301) 208-0111 Voice(301) 208-2003 Fax(301) 208-2003 Fax

E-mail: office@mccpta.comE-mail: office@mccpta.comOffice Administrator: Pamela LoebachOffice Administrator: Pamela Loebach

Entries accepted on 12/15/15 only Entries accepted on 12/15/15 only Time to be determined and announced via the Reflections Time to be determined and announced via the Reflections

yahoo listserve.yahoo listserve.

BEFORE YOU DO ANYTHING, BEFORE YOU DO ANYTHING, JOIN OUR YAHOO GROUP!JOIN OUR YAHOO GROUP!

http://groups.yahoo.com/group/ReflectionsMCCPTA/http://groups.yahoo.com/group/ReflectionsMCCPTA/

All important announcements and useful information are posted on All important announcements and useful information are posted on and sent via the yahoo group – JOIN NOW!and sent via the yahoo group – JOIN NOW!

Have fun with your program! The quality of the students’ art will Have fun with your program! The quality of the students’ art will amaze you! amaze you!