ARTS & CULTURAL EVENTS COUNCIL MEETING THURSDAY, MAY 5, 2016; 2:00 PM

KIAWAH ISLAND MUNICIPAL CENTER DOWNSTAIRS CONFERENCE ROOM

MINUTES

I. Call to Order: Mrs. Johnson called the meeting to order at 3:00PM.

II. FOIA: Notice of this meeting has been published and posted in accordance with

the Freedom of Information Act and the requirements of the Town of Kiawah Island. III. Roll Call: Present: Mary Johnson, Chair

Bill Blizard Robert Hill

Judy Chitwood Joan Collar Jodi Rush Van McCollum

Becky Hilstad Absent:

Also Present: Stephanie Braswell-Edgerton, Administrative Assistant

IV. Approval of Minutes:

V. Minutes: Mr. Blizard motioned to approve the minutes of April 7, 2016. Ms. Rush seconded the motion.

VI. Old Business:

A. 2015/2016 Arts Council and Cultural Events Season Calendar and Financial Review

The Council discussed the following events:

Ms. Rush stated that the poster for Piccolo Comes to “Kittiwah is complete. She stated that the Office of Cultural Affairs is still confirming the program but that it is a possibility that Charlton Singelton will be performing.

VII. New Business:

A. 2016/2017 Arts and Cultural Events Season Calendar and Financial Review

The Council reviewed the following events:

2016/2017ArtsCouncilEvents(Rev.4/4/16)Genre Member Event Date Time/Location Artist

Piano&Tuning

Misc. Misc.Notes Accom. Food/Supplies Total

Misc Rush HumoristJeanneRobertson Wednesday,October05,2016 7:30pm-EastBeach $15,000 $280

VenuefreeGlasses$280

$10ticketresideswithTown

$125 $15,405

Chamber Hilstad CalidoreStringQuartet Sunday,October16,2016 4:00pm-ChurchofourSaviour $5,000 $350 $5,350Vocal McCollum UniversityofS.C.ConcertChoir Sunday,November20,2016 4:00pm-HolySpiritorCOS $1,500 $175 $450 $2,125Jazz Blizard BriaSkonbergQuintet Saturday,December03,2016 7:30-SeabrookIslandHouse $8,000 $800 $200 sound $360 $125 $9,485Jazz Chitwood FredHerschTrio Saturday,January14,2017 7:30-SeabrookIslandHouse $7,000 $800 $200 sound/backline $185 $100 $8,285Chamber Chitwood SimonePorter,Violinist Sunday,January29,2017 4:00pm-ChurchofourSaviour $4,000 $800 $175 $4,975

Bands Chitwood LiquidPleasure Friday,February03,2017 7:30pm-EastBeach $5,000 $1,305VenuefreeGlasses$280

Dancefloor$1025$250 $6,555

Theatre Blizard MoranzGroupComeFlywithMe Tuesday,February14,2017 7:30-TurtlePoint/Seabrook $10,000 $300 sound/lighting $175 $100 $10,575

ChamberHilstad

SeraphBrass(quintet) Sunday,February26,2017 4:00pm-ChurchofourSaviour $5,500 $350 $5,850

Chamber Hilstad ShaiWosner,pianist Sunday,March05,2017 4:00pm-ChurchofourSaviour $6,000 $800 $125 $6,925

Jazz HilstadCSOStrings+CharltonSingletonCliffordandStrings

Sunday,March12,2017 4:00-HolySpirit $12,500 $12,500

Jazz Rush WeslaWhitfield,JazzVocalist Wednesday,March22,2017 7:30-TurtlePoint $4,000 $800 $175 $4,975Chamber Rush DuoPianistsCarles&Sofia Sunday,March26,2017 4:00pm-ChurchofourSaviour $5,000 $950 $125 $6,075Misc Collar PianoBars(4x$250;2x$400) 5-7pm-Sandcastle $1,800 $150 cleanup $1,950Misc Collar ArtFilms(4x$200) 3:00pm-Sandcastle $800 $40 coffee $200 $1,040

Chamber RushCharlestonSouthernUniversityYoungArtistConcert

February2017 4:00pm-ChurchofourSaviour $1,500 $175 $1,675

Vocal McCollum King’sCounterpoint JanuaryorFebruary2017 ?-HolySpirit $3,800 $3,800

$96,400 $2,145 Total $107,545

Budget Breakdown $118,000 $5,000 $3,000 $2,145 Spendable $107,855total conting. admin accommd.

Balance $310

Mr. McCollum stated that University of South Carolina Choir will be moved to Friday, November 18th at 7:30p.m. Mr. Hill suggested that the University use their Alumni

Association email distribution list and promote Alumni to attend. Mrs. Johnson stated that $450 has to be added to the artist cost for food. Mr. Blizard stated that Bria Skonberg will need backline. Mrs. Johnson stated that $500 needs to be added to miscellaneous costs. Ms. Rush confirmed that the Council will be using Ron Wiltrout for backline services for Bria Skonberg, Bill Charlap, and Fred Hersch. Mrs. Chitwood stated that Fred Hersch is a Steinway artist and requires a 9 ft. Steinway piano. She stated that he requires two piano tunings; one prior to practice and one prior to the performance. Mrs. Johnson asked Mrs. Chitwood to confirm if that was really necessary. Mrs. Hilstad stated that Simone Porter will play with an accompanist and arrange for her own transportation. She stated we are adding $500 to the artist cost help with transportation. Mr. McCollum stated that The King’s Counterpoint will take place on Sunday, January 22nd at Church of Our Saviour.

2016/2017CulturalEventsUpdated4/4/16

Organization Event Date Time/Location Recommends Comments

JazzArtistofCharleston CharlestonJazzOrchestra Sunday,August7,2016 4:00pm-EastBeach $18,500Artistpaysvenue/glassesfee($780),sound,staginglighting,equipmenttransport.,venue,piano&tuning.$15ticketedevent(feetoresidewithCJO)

CharlestonSymphonyOrchestra

CSOHouseTourCommunityConcert Saturday,November5,2016 5:00pm-EastBeach $35,000 Venuefree,Townpaysglassesfee$280

MoranzEntertainment KiawahChristmasSpecial Tuesday,December13,2016 7:30pm-EastBeach $25,000 Artistpaysvenuefee$500Townpaysglassesfee$280

CoupdeConeMusic,Inc.HelloPops:ATributetoLouisArmstrongfeat.WycliffGordonQuartet

Thursday,January19,2017 7:30pm-EastBeach $11,000 Artistpaysvenue/glassesfee($780),accom.,travel,food,backline,piano&tuning

TheKurlandAgency BillCharlapTrio Wednesday,January25,2017 7:30pm-EastBeach $14,170 Artistpaysaccom.,food,venue,soundequip.&engineer,piano&tuning

JazzInspired JudyCarmichaelJazzInspiredMonday,February6,2017Tuesday,February7,2017Wednesday,February8,2017

?-RiverCourse?-RiverCourse7:30pm-RiverCourse

$30,000 Artistpaysvenuefee($1500),accom.,audio/soundproduction,venue,piano&tuning,travel

GaryErwin 13thAnnualBluesbytheSea Sunday,April9,2017 3:00-7:00pm-Freshfields $15,000 AllinclusiveCityofCharlestonOfficeofCulturalAffairs

PiccoloComestoKiawahPreview-Sunday,May7,2017Festival-FirstweekinJune2017

4:00pm-HolySpiritFestival-TBD

$8,000 Preview-freeeventFestival-$ticketedevent(feetoresidewithOCA)

BaxterMusic QuentinBaxterPresentsJazzSeries(3) JanuaryorFebruary2017 7:30pm-TurtlePoint $20,000 Artistpaysaccom.,food,travel,backline,sound,lighting.$20ticketedevent(feetoresidewithBaxter)

Total $176,670

Budget Breakdown $182,000 $2,000 $180,000totalbudget contingency spendable

Mrs. Chitwood stated that the Charleston Jazz Orchestra program will be Porgy and Bess music. Mrs. Johnson stated that the Charleston Symphony Orchestra will include the concert on the House Tour poster, but will also make a separate poster for the concert.

The Council decided to release 4 tickets per person for the Moranz Kiawah Christmas Special. Mrs. Chitwood stated that the spreadsheet is inaccurate for Wycliff Gordon. The artist cost is $10,000 and which he will take care of his travel and food costs. The Town will charge a $10 ticket (profit resides with the Town) and then Council will pay for the venue, accommodations, backline, piano and tuning. Ms. Rush stated that for Bill Charlap Trio, the artist cost is $10,000 and which he will take care of his own food costs. The Town will charge a $10 ticket (resides with the Town) and then Council will pay for the venue, accommodations, sound, lighting, staging, backline, piano and tuning. Ms. Rush stated that he requires a 9ft. piano The Council discussed promoting “Hello Pops”, Bill Charlap Trio and Jazz Inspired as a Jazz Festival Series.

The Council discussed scheduling options for Quentin Baxter presents. Mrs. Chitwood stated that Quentin has one date finalized for Sunday, January 8th featuring Houston Person. The Council discussed only sponsoring one Piccolo event.

B. Committee Sounding Board

Mrs. Chitwood stated Freddie Cole is interested in coming back to Kiawah. VIII. Correspondence:

None

IX. Committee Member Comments Mrs. Johnson stated that the August meeting will be cancelled. She stated that the Council needs to turn in event planning forms soon. She stated that first Tuesday in June is the second reading of the Town’s budget. She stated that Town Council reported that the Town has settled the lawsuit with Dennis McGill.

Mr. Hill stated that he met with the new event coordinator at Bishop Gadsden. He is investigating the concept with the resort of possibly offering dinner packages to coincide with some Arts Council events. Ms. Collar stated she needs to look at dates for Piano Bars. Ms. Rush thanked the Council for their help at Piccolo Preview.

X. Citizens’ Comments:

XI. Adjournment Mr. Blizard motioned to adjourn the meeting at 4:00 PM. Ms. Rush seconded the motion. The motion carried unanimously.

Submitted by: Stephanie Braswell-Edgerton, Administrative Assistant Approved by: Mary Q. Johnson, Chair Date: