Facilitator - Saheed Sims

Doing Business with PennDOT

Workshop

May 15, 2019

10:00am -11:00am

Location Sheet Metal Workers Local Union 19

1301 S Christopher Columbus Blvd, Philadelphia, PA 19147

Host: SEPTA and Contractors Association of Eastern Pennsylvania (CAEP)

Presentation Copy Available:

https://www.pennsylvaniadbe.com/

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Our Mission

The mission of the Center is to provide training and consulting services that will enable

DBEs | DBs |SBEs

to acquire the proficiency, expertise and experience necessary to compete, on an equal basis, for federally-assisted PennDOT highway

contracts and subcontracts

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Why work with PennDOT?

• PennDOT awards over $1 BILLION in contracts each year.

• PennDOT is directly responsible for approximately 40,000 roadway miles and 25,000 bridges that all need regular maintenance and repair. Also many transportation and construction related contracts througout the commonwealth

All Services Provided by the Supportive Centers are Free of Charge.

Doing Business With PennDOT - Registration

I am ready to work with PennDOT.

How do I start?

Registration is a three-step process.

1. Register

a) Paper

b) Online

2. Create Qualifications Package

3. Apply for Overhead Rate(s)

Doing business with PennDOT

ECMS

Doing Business With PennDOT - Introduction

Frequently Asked

Questions are

located on the

bottom left on the

ECMS home

page.

You can enter

ECMS as a guest

to view various

information

Doing Business With PennDOT - Registration

Register in ECMS

You must complete both online registration and submit a paper registration to become a registered business partner. Once approved and assigned access to ECMS, you can seek contracts with PennDOT, you will also need to submit a Qualifications Package in ECMS.

You are eligible to pursue work and be selected after being registered and submitting your Qualifications Package.

Doing Business With PennDOT - Introduction

Learn more before registering on

ECMS The Engineering and Construction Management System

(ECMS) can give you background on the types of work

planned and advertised even before you become a

registered business partner, and you have no obligation to

register.

The ECMS web site can be found at:

http://www.dot14.state.pa.us/ECMS/

Doing Business With PennDOT - Registration

Why do I need to be a registered

business partner?

ECMS is the only vehicle that individuals and firms can use to submit statements of interest, technical proposals, price proposals and to execute contracts if selected for work. It is the system used to process invoices and consultant performance reports as well. It is where you do business with PennDOT. It gives you access to proprietary information and includes specific information between you and PennDOT.

Doing Business With PennDOT – Qualifications Package

In ECMS, click on

Business Partner on

the top tool bar, then

click on Consultants

New Business Partner

Doing Business With PennDOT - Registration

Enter information into

at least all the

required fields (noted

by the dot preceding

the field name on all

five tabs of the

electronic registration

form.)

Click Submit at the

bottom of each tab.

Electronic

Registration

Doing Business With PennDOT - Registration

To continue the

registration process,

click on the ‘Register’

button.

Electronic

Registration

Doing Business With PennDOT - Registration

Select "Private Sector

Organization" if your

organization is a

business.

Paper

Registration

The paper copy of the

registration agreement

form as well as the

instructions for filling it

out can be viewed and

printed from this

page.

Doing Business With PennDOT - Registration

Mail the completed

paper registration

agreement to:

System Registration

PA Department of Transportation

Bureau of Project Delivery

Systems Management Section

P.O. Box 3662

Harrisburg, PA 17105-3662

Paper

Registration

Doing Business With PennDOT - Registration

Is that all I have to do?

All Government and Private Sector Business Partners that need to complete financial transactions with PennDOT should also register with the Commonwealth to obtain a SAP Vendor Number. The registration form can be found at:

www.vendorregistration.state.pa.us

Doing Business With PennDOT – Qualifications Package

New Business Partner

Once you become a registered business partner, you can begin the process of

• Completing your Qualifications Package,

• Applying for an Overhead Rate, and

• Providing other information for the record

Doing Business With PennDOT - Registration

How long does the process take?

Once you have submitted your online registration, the registration request will be incomplete until the registration form is received. All requests will remain active for 45 days. But the sooner you submit complete and accurate information on paper, the sooner you can be approved for access to the system.

Doing Business With PennDOT - Registration

Registration Instructions

Please note that it typically takes 2 weeks from receipt by PennDOT of the electronic form and correctly completed paper form for PennDOT to complete the approval process and send email notification to your company.

Doing Business With PennDOT - Registration

Approved Registration

With this User ID and password, the security administrator will be able to:

• Establish other User IDs and passwords for users within your company.

• Assign users in your company to security groups, allowing these users to see and enter/submit information for your company based on the level of security provided by the security group

• Delete users for your company

• Reset passwords for your company’s users

Doing Business With PennDOT – Qualifications Package

Qualifications Package – Overview

• General Information – an opportunity to demonstrate,

showcase and communicate all you have to offer

• Project Experience – what you have done in the past

and references from those you have worked for

• Resumes – Key individuals of the firm

• Quality Plan – Quality assurance, control, process and

outcome/results

Doing Business With PennDOT – Qualifications Package

Templates are available in

ECMS for General Information,

Project Experience, and

Resumes; but not for the

Quality Plan

Click on these template

downloads to view the

Consultant Qualifications

Package documents needed.

Qualifications Package – Overview

Note: Business Partners must make sure to use the correct

resume template. Please note that there is a specific

template to be used for Construction Inspection resumes.

Doing Business With PennDOT – Qualifications Package

IMPORTANT

Qualifications Packages expire one year after they have been

entered/updated. To remain eligible to pursue work with PennDOT, it is

important that you renew and update your firm’s Qualification Package

on an annual basis.

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Certification Disadvantaged Business Enterprise (DBE) through PA Unified Certification Program (PAUCP) improved access to business opportunities.

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What is a Disadvantaged Business Enterprise (DBE)?

• Organized as a for-profit business.

• At least 51% owned by one or more socially and economically disadvantaged individuals who also control the firm.

• Owned by a U.S. citizen or lawfully permitted U.S. resident.

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What is DBE • Owner’s personal net worth less than $1.32 million.

• Meets the Small Business Administration size standards.

• Three years average of business income does not exceed $23.98 million.

DB Certifying Agencies

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• National Minority Supplier Dev. Council www.nmsdc.org

• Women’s Business Enterprise Council www.wbecouncil.org

• Small Business Administration www.sba.gov

• Dept. of Veteran Affairs www.va.gov

• PA UCP www.paucp.com

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PAUCP Certifying Agencies • Pennsylvania Department of Transportation (PennDOT)

• Allegheny County

• City of Philadelphia

• Port Authority of Allegheny County

• Southeastern Pennsylvania Transportation Authority (SEPTA)

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Small Business Enterprise

• The SBE element is race and gender neutral.

• The Mission of the Small Business Enterprise Supportive Services Center (SBESSC) is to serve as a resource for assisting SBE firms in gaining access to FAA, FHWA, and FTA assisted, transportation-related contracts. The Center will also assist SBEs active in the transportation arena in becoming self-sufficient and achieving proficiency in order to compete on an equal basis with non SBEs.

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Seeking SBE Certification?

• A for-profit business owned by a United States citizen or lawfully admitted permanent resident of the United States.

• A firm that does not exceed the Small Business Administration's size standards for the work they desire to perform.

• A firm whose average annual gross receipts for the three previous fiscal years does not exceed $23.98 million.

• All DBs and DBEs are automatically SBEs.

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What is an SBE?

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Supportive Services Overview Comprehensive Business Development Program

• Marketing Assistance

• Professional Trainings & Workshops

• Technical Assistance with ECMS Navigation

• One-on-one & On-Site Assistance:

There is no charge to DBE/DB/SBE firms for these services

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QUESTIONS?

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Cynthia Moultrie, Director Disadvantaged Business Enterprise Supportive Services Center

Telephone: 610-399-2093 / Email: PennDBE@cheyney.edu

Saheed Sims, Director

Diverse Business Enterprise Supportive Services Center Telephone: 610-399-2601 / Email: ssims@cheyney.edu

Mark Corbin, Director

Small Business Enterprise Supportive Services Center Telephone: 610-399-2178 / Email: mcorbin@cheyney.edu