may 1, 2014 2014 student transcript and academic record repository (starr) collection overview
TRANSCRIPT
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May 1, 2014
2014 Student Transcript and
Academic Record Repository (STARR) Collection Overview
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Center for Educational Performance and Information (CEPI)
Rachel Edmondson, Data AnalystMeghann Omo, Data Analyst
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Timelines
2014 STARR Changes
Process Overview
Next Steps
Documentation
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UIC Submission Windows IHEs are not able to obtain UICs in
March 2014 because of K-12 data collection.
Open Date Close Date
Bulk File UploadSep. 25, 2013 Oct. 31, 2013Dec. 16, 2013 Feb. 28, 2014Apr. 1, 2014 Jun. 13, 2014
Student Search Ongoing Ongoing
STARR Submission Window For 2014, the STARR population should include studentdata for all terms ending between June 2013 and May
2014.
Open Date Close DateMay 19, 2014 Jun. 20, 2014
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CEPI will continue their partnership with Parchment for sending/receiving transcripts
STARR Collection will occur in the Michigan Student Data System (MSDS).
Benefits of moving STARR collection to MSDS:Same look and feel as the IHE Request for
UIC CollectionOne contact for customer supportQuicker response for data qualityField level validation, no longer just file
level
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Summary of changes to XML schemaStreamlined XML schema, less embedded
elementsRemoval of “user defined extensions”New fieldsRemoval of fieldsModification of existing fields
All changes have been vetted with the Adult Learner Workgroup
CSV to XML Conversion Tool has be updated to meet the 2014 schema
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New FieldsHigh School Student (optional)
Dual Enrolled Other High School Student
Postsecondary Enrollment Type (required) FirstTime Continuing Re-admit TransferIn
Academic Year Designator (required) YYYY-YYYY
CTE Concentrator (optional) Yes/No
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Fields removedMost of the Transmission RecordHigh School Building EEM Entity CodeHigh School District EEM Entity CodeHigh School Graduation YearHigh School NameCountry Residency (International)Permanent Country
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Modifications of existing fieldsCourseCreditBasis
Changed enumerations to RemedialReading, RemedialWriting, RemedialMath, RemedialScience & Regular
Will no longer need to collect a separate crosswalk from IHEs
Multi-Select Field. Example: CourseCreditBasis could contain RemedialReading and RemedialWriting.
SessionDesignator YYYY to YYYY-MM
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Modifications of existing fields (continued)ResidencyStatusCode
Changed enumerations to align with Common Education Data Standards (CEDS)InDistrict, InState, OutofState
Added additional enumerations based on feedback from the workgroupNotReported and International
Expanded max length of name fields (from 35 to 50)
Gender Removed unknown as an enumeration
AcademicAwardLevel Changed enumerations to align with CEDS
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Modifications of existing fields (continued)StudentLevelCode
Changed enumerations to align with CEDS
Added additional based on feedback from the workgroupNondegree Undergraduate, Nondegree
Graduate, CommunityCollege Transfer Seeking Only*
GradePointAverage Moved location within schema
CourseCIPCode Changed max length to 7
*Definition: A student who intends to transfer to a 4-year institution without earning a degree or certificate at the community college
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7.ReviewReports
6.ResolveRecords
8.CertifyCollecti
on
1.Obtain UICs
2.Create/Validate STARR
File
3.UploadSTARR
File
4.Check STARR
File Status
5.ReviewRecords
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CEPI will continue to update documentation and create training materials, etc. – COMPLETE (except FAQs)
BETA testing March 18th through April 3rd. - COMPLETE
STARR Security Agreements due April 11th - COMPLETE
STARR development will continue through April with the collection opening May 19th. – Currently Regression Testing System end-to-end
Data Quality will be run twice during the collection.
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• All materials for the UIC and STARR collections are on CEPI’s Institutions of Higher Education website.• Go to www.michigan.gov/cepi • Click on Institutions of Higher Education
• To access the site directly, go to:
http://www.michigan.gov/cepi/0,4546,7-113-57943---,00.html
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Contact CEPI customer support at [email protected] or (517) 335-0505 and select option 3.
Rachel Edmondson ([email protected])
Meghann Omo ([email protected])