maximizing your schedule 03fac contract 080318 · maximizing your schedule 03fac contract getting...

U.S. General Services Administration

Maximizing Your Schedule 03FAC Contract


Getting on ScheduleSpecial Item Numbers (SINs)

Order-Level Materials (OLMs)Adding Supplies and Labor Categories

FAR 51 DeviationContinuity of Contracts

August 2018


Topic 1: Getting on Schedule


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Getting on ScheduleReview Schedule 03FAC Offerings

GSA eLibrary is the source for the latest GSA contract award information: https://www.gsaelibrary.gsa.gov/ElibMain/scheduleSummary.do?scheduleNumber=03FAC

You will be brought to the customer-facing view of Schedule 03FAC

From the Schedule 03FAC page, click the button to access the current solicitation

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Getting on ScheduleUnderstanding the Federal Supply Schedules (FSS) Program

Clicking on the link to the current 03FAC solicitation will bring you to the FedBizOpps website. Here you will be able to review the exact solicitation requirements to receive a Schedule contract. Please note that this is a continuously open

solicitation with no end-date for submissions. As the solicitation is refreshed, it will be updated here: https://www.fbo.gov/index?s=opportunity&mode=form&id=2984386331f368d562cdf0009d5d549f&tab=core&_cview=1

Read the entire “Read Me First” document as an introduction to the Schedules program, how it works, and considerations for potential offerors. Additionally, you will find links to the Vendor Support Center (https://vsc.gsa.gov/) and also the

Vendor Education Center (https://vec.gsa.gov/MASTrainingHome).

After reading the document, click the link to go to the Vendor Education Center.

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Getting on ScheduleAccessing the Vendor Education Center

At the Vendor Education Center, if you are a first time user, you will need to register a new account.

Register as a new user

MAS Road Map

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www.gsa.gov/acquisition/purchasing-programs/gsa-schedules/industry-partners/guide-to-preparing-a-mas-offer

E-Offer

eoffer.gsa.gov is the site contract information is entered in GSA System.

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Topic 2: Special Item Numbers (SINs)


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Special Item Numbers (SINs)

• Ensure your Schedule 03FAC Contract includes the following SINs applicable for AFMSA, DeCA and DISA:

811 002 Complete Facilities Maintenance

811 003 Complete Facilities Management

003 97 Ancillary Repair and Alterations

003 100 Ancillary Supplies and/or Services

03FAC 500 Order-Level Materials (OLM’s)


Topic 3: Order-Level Materials (OLMs)


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Order-Level Materials (OLMs)

• Now Available (June 2018)

• OLMs are supplies and/or services acquired in direct support of an individual Order placed against a Schedule Contract or BPA when the supplies and/or services are not known at the time of award of the Schedule Contract

• Prices are not established in the Schedule Contract or BPA

• Prices are established at the Order level and the ordering activity CO is responsible for making a fair and reasonable price determination i.e. comparison of quotes received in response to the RFQ or other relevant

pricing information

• OLMs are purchased under the authority of the FSS Program and are not “open market items”

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• Utilizes Special Ordering Procedures, reference GSAR 552.238-82

• Must include T&M/LH component

• OLMs are capped at one-third (33.33%) of the Order value 0.75% IFF included Indirect Costs included, if applicable

• Only authorized for certain Schedules (Schedule 03FAC included)

• Exceptions for travel - GSAR 552.238-82(d)(11)

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• Existing Schedule Contractors add the OLM’s SIN to their Schedule 03FAC Contract by accepting the bilateral OLM’s mass modification

• NOTE: Schedule Contractors must accept the bilateral Commercial Supplier Agreements (CSA) mass modification before they will be issued the above-referenced OLM mass modification

• Additional OLMs information:

https://www.gsa.gov/acquisition/purchasing-programs/gsa-schedules/for-federal-agency-customers/ordering-guidelines/orderlevel-materials-olms


Topic 4: Adding Supplies and Labor Categories


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Adding Supplies and Labor Categories

• Consider adding as many supplies and labor categories on your Schedule Contract that could possibly be needed i.e. adding an entire price list (such as Grainger) is allowable

• Such an approach helps guard against OLM’s exceeding 33.33%

• Adding supplies and labor categories to your Schedule Contract is allowed both before and after award of an Order

• Don’t forget to utilize the Ancillary SIN’s: 003 97 Ancillary Repair and Alterations

003 100 Ancillary Supplies and/or Services


Topic 5: FAR 51 Deviation


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FAR 51 Deviation

• Allows GSA Contractors to use GSA supply sources such as Schedules and Global Supply

• Includes supplies/services that are incidental or in support of the Order

• Government must provide GSA Contractor with written authorization

• Portion of the Order that is using the FAR 51 Deviation must be placed on a T&M/LH basis

• No Markup Allowed items must be invoiced at the price they were bought

• Issued in accordance with the procedures in FAR 8.405-1, Ordering Procedures for Supplies, and Services Not Requiring a Statement of Work

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Continuity of Contracts

• Overlapping Schedules Contracts? Why? Schedule Order vs. BPA

• An existing Schedule Contractor may submit an offer for a new Contract for the same Schedule as early as their 14th year during the existing Contract’s period of performance, pursuant to updated Clause A-FSS-11 Consideration of Offers under Standing Solicitation

• When an existing Contractor has 1 or more active BPAs or Orders under its existing Contract (or has submitted quotes and is awaiting an award decision), the Contractor is eligible for the award of a new Contract that overlaps the existing Contract

• Holding overlapping Contracts allows existing Contractors to complete work under existing BPAs and Orders under the existing Contract, and to pursue future opportunities under the new Contract


QUESTIONS?


[email protected]@gsa.gov

IF INTERESTED IN DETAILED CLASS ON HOW TO GET ON SCHEDLUE EMAIL:

[email protected]

maximizing your schedule 03fac contract 080318 · maximizing your schedule 03fac contract getting...

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