maura barone fermilab/gde toward an integrated suite of project tools : international linear...

Maura BaroneFermilab/GDE

Toward an integrated suite of project tools:

International Linear Collider (ILC) website redux

17 November 2009 – Interlab09

Maura Barone (Fermilab/GDE)

International Linear Collider

Global Design Effort (GDE)• Headed by Barry Barish, the team is setting the strategy

and priorities for the work of hundreds of scientists and engineers at universities and laboratories around the world.

• Reference design completed and published in 2007 - provides a technical description of the project and includes an initial value estimate

• Goal: produce an ILC Technical Design Report by the end of 2012 which will be used to decide the future of the project

• No physical central location !

Planning, designing and funding the ambitious electron-positron collider project will require global participation and global organisation.

http://www.linearcollider.org/

International Linear Collider (ILC)• Proposed electron-positron collider

consisting of two linear accelerators that face each other

• ~31 kilometers in length

• The beam will collide 14,000 times/sec at the energy of 500 GeV, with an option to upgrade to 1TeV

• The ILC will be designed, funded, managed, and operated as a fully international scientific project.

17 November 2009 – Interlab09 2

Image: ILC/Form One Visual Communication


temporary endeavor

undertaken to create a

unique product, service or

result

Tools for a

Collaborative Project Management


Web as a platform for distributed services and infrastructure linking together multiple applications, beyond regional borders

Project toolsorganizational platform

recursive process

where two or more

people or organizations

work together in an

intersection of common

goals […] by sharing

knowledge, learning

and building consensus

entity used to interface between two or more domains that facilitates more effective action of one domain upon the other. Often, a tool may share key functional attributes with one or more other tools

collaboration

project

tool

Wik

ipe

dia

Image: Fermilab


Main tools to organize and facilitate technical work,

communication, engineering and data archiving among

globally distributed ILC collaborators:

• EDMS suite– ILC Agenda– ILC Doc– ILC EDMS

• ILC website • ILC e-newsletter• tele-conferencing• examples of tools and

data sources integration


Much more than a piece of hardware

“One tool does it all…?”

Image: Google


• agendas• meeting minutes• presentations• lectures

• specifications• techical reports• drawings• 3D CAD models

• ILC notes• ILC reports • publications• illustrations• preprints• white papers

Common access layernot completed yet


“Web based software solution integrating a collection ofdistinct software systems, supporting the core functions

of storage, search, retrieval of documents.”

EDMS suiteengineering/electronic document management system


• In operation since March 2006• Powered by InDiCo (Integrated

Digital Conference - CERN)– Open source GPL project– OAI-PMH compliant – Scalable– RSS– time zone

• Server hosted at CERN• Support: Indico team and GDE

Schedule and organize conferences/meetings Store talks/presentations Search and retrieve talks/presentations/events


ILC Agendahttp://ilcagenda.linearcollider.org/

Meetings, events, conferences tool


Category tree • Organic and continual growth

• Reflects the structure of the project, ex. ‘accelerator design’, ‘detector design’ and ‘management’

• Managers of each category have full control on everything stored in their respective areas – winner approach, especially in large and global collaborations - empowerment

• managers can authorize speakers to upload their own slides

Statistics • ~ 750 meetings/year • ~ 4,000 talks per year• ~1,700 registered users• ~180 categories


ILC Agenda categories and statistics

ics export

RSS (events listed in our website)


ILC Doc

• In operation since February 2007• Powered by CDS Invenio (CERN)

– Open source GPL project– OAI-PMH compliant (Open Archive Initiative

metadata harvesting protocol)– Standard MARCXML and MARC 21– Scalable– Powerful search engine– User personalization– Multilanguage support– RBAC+Firerole (access through roles)– RSS

• Server hosted at CERN• Support: Invenio team and GDE

Submit and store documents/papers Search and retrieve Peer review


Web based digital library system

http://ilcdoc.linearcollider.org/


ILC Docdetailed record view


Reference Design Report,ILC-REPORT-2007-001

usage statistics ranking comments rating stars multilanguage support


In operation since May 2007.

Server and main support:

DESY, Hamburg.

Powered by TeamCenter

Product Lifecycle Management (PLM) :

information system framework to manage the

entire lifecycle, from the initial design and

manufacturing to operation and maintenance.

(access restricted to ILC collaborators) Documents 3D CAD data Product structure Configuration, version and change Visualization, digital mock-up and mark-up

central collaboration, documentation and configuration management platform for engineering design activities of the ILC

ILC EDMShttp://ilc-edms.desy.de



ILC EDMS teams and projects

• web-like central information repository• integration of document & CAD data

management• workflow management• direct information access from the web

Image: DESY

Team

Team

Team

Projects ILC collaboration

share

comment

view

check-out

check-in release

revise

ILC

ILC_ART

ILC_DR

ILC_DR_S3

Image: DESY

Organized in• teams working environment - local and private areas

• projects global exchange information areas



ILC websitede

sign

and

CM

S:


Launched in August 2005

Redesigned in 2006


“A well-designed functional website will go a long way toward helping to bridge the great distances separating those of us that need to work closely together on a daily basis to

develop the ILC design”


• Goals– Home page restyling– Site restructuring (navigation)– CMS upgrade

• Main identified problems– Cluttered left navigation menu– Page too narrow on standard resolution monitors– ‘feature’ column too long– Home page too long (need to scroll)– Rarely used top tabs– No prominent area for ‘special features’– URLs not intuitive

• Technical limitations– Editing authorization: all pages (risky) or none (inefficient)– No history– Heavy usage of HTML tables for layout purposes – No ‘in place’ editing


ILC website reduxwebbish… but not too webbish

(usability tests, users’ feedback and internal evaluations)


Homepage and navigationthen and tomorrow

Homepage– Wider layout

• Still fixed-width, center aligned, pages optimized for 1024 resolution

– Recent achievements or news – Images– Latest headlines– Top tabs: no longer by audiences– Content broken down into high level topics

• Topics content organized by sections – layers of navigation

• Left navigation with fly-out menus -> save a click

Secondary navigation– Complete dynamic sitemap– Quick links– “Bread crumbs”– (Internal) search box on each page– Special boxes - suggestions for further reading

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ht ©

200

9 IL

C G

DE

.

Stay tuned!


[email protected]

STAGINGdraft


Content Management Systemupgrade

Main improvements and new features

• easier editing and inline editing• position, layout and formatting all done through CSS• “building blocks”

– ability to place one display component on any number of pages, but edit in one place

• users and groups– allow an authenticated user to edit a given page or a component of a page

• RSS – dynamic import of feeds (ex. latest meeting froms ILCAgenda or latest preprints)

• meaningful URLs– ex. http://www.linearcollider.org/gde/organisation rather than

http://www.linearcollider.org/cms/?pid=1000219

• version– archiving of all page edits (with time stamp and username) and rollback of edits

• dynamic sitemap• dynamic index of sections and sub-sections



• Online publication

• Across the Oceans… the challenging editorial and assembling process required adoption of ad hoc tools

• Edited by the ILC communicators

• Published by the GDE

• Over 2 000 subscribers from all over the word (including physicists, engineerings, students, educators, general public, …)

• Over 200 issues since 2005


weekly e-newsletter about recent news, milestones and developments

ILC NewsLinehttp://www.linearcollider.org/newsline/


• GDE online meetings take place on WebEx all day long

• WebEx is delivered as a service (SaaS), over a proprietary network

• Designated hosts can create new meetings in advance and invite collaborators by email– no need to subscribe when invited to a

meeting

• Real time desktop sharing

• Phone conferencing

• Online training and support

• Works on all main platforms (PC, Mac, Linux, Unix, and Solaris )


Global Design Effort round-the-clock

ILC webexhttp://ilc.webex.com/

http://webex.com/index.html


Harvester and metadata repository

Harvester daily OAI-PMH requests

XML metadata

Repository and data provider

Talks/Events/Lectures

ILCAgenda


Preprints

arXiv


Publications/ Papers/…

ILCDocService provider

offering value-added services (ex. search engine)


ILC Agenda and ILC Docas data and service providers

OAI harvest + OAI expose

Harvester: client application issuing OAI requests. A harvester collecting metadata from repositories becomes

a service provider.

2007-2009 • ~ 20,000 records from ILCAgenda• ~ 1,200 records from arXiv

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ll U

niv

ers

ity L

ibra

ry:

htt

p:/

/ww

w.a

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.org

ILC filter

tools and data sources integration – example 1


Request

XML metadata

Cost estimate module

workbooks

Cost Management

area

ILC EDMS

Relational database(local PC

or external)

one-time load

Upload and

check-in

ICET

Stager (creates a machine

configuration)

Approval

Report generator

File storage

Builder

conf

iden

tialit

y

estimators

ILC management

ILC cost admin

WBS conf. file


ICET – ILC Cost estimating toolcost management process – simplified model

“We will need to take costs into account for various value engineering considerations, site specific design considerations, plug compatibility

designs, etc when we produce a new "value" costing estimate.”

tools and data sources integration – example 2


• ICET uses ILC EDMS for cost estimate modules (CEM) workbook storage/retrieval and revision control

• ‘Generic parts’ in EDMS are used to model a directory structure for storing baseline estimates and their variants

• CEM workbooks are attached to EDMS items and related to its corresponding ‘Generic part’

• The ICET ‘Stager’ will then pick up the EDMS metadata via a web service in order to create a machine configuration (a full set of CEM workbooks that make up an estimate) that can be downloaded via another web service to a local machine.


ICET – ILC cost estimating toolinterface with ILC EDMS

ICET

ILC EDMS


• The International Linear Collider Global Design Effort (ILC-GDE) is in the process of building an integrated suite of project tools for communications, data archiving, engineering, costing, scheduling, and project management


• The ILC-GDE adopted several tools for organizing and facilitating the day by day technical work and communication among globally distributed and widely dispersed ILC collaborators

• We gave an overview of the main tools, but the suite also comprises ILC wiki, ILC forum, ILC weblog, and many more

• The informative and functional ILC website has been recently redesigned and upgraded

Image: DESY


Stay tuned!

