mathematics society, ss, hkusu · means of promotion invitation letters to doctors, professors and...
TRANSCRIPT
Mathematics Society,
SS, HKUSU
Year Plan of
Session 2011-2012
Alph
Definition
1. "PIC" shall mean the person in charge of the activity.
2. "Society" shall mean the Mathematics Society, SS, HKUSU.
3. "Executive Committee" shall mean the Executive Committee of
the Society, Session 2011-2012.
4. "Department" shall mean the Department of Mathematics, The
University of Hong Kong.
5. "Members” shall mean all members of the Society.
6. "Science Society" shall mean the Science Society, HKUSU.
7. "HKU" shall mean The University of Hong Kong.
8. "Mass email" shall mean emails sent to HKU students through
HKU portal.
9. "Freshmen" shall mean all year one members of the Society of
academic year 2012-2013.
"Year one students" shall mean all year one students in HKU of the
academic year 2012-2013.
Functions and Activities
Function Time (2012) PIC Page
no.
Chinese New Year
Festival Gathering
January Hui Sai Cheong 11
Career Talk February Hui Sai Cheong 12
Journal of the
Mathematics Society March Fong Ho Ngai 14
Welfare Week I Early April Kwong Chun Kui 16
Superpass Dinner I April Fong Ho Ngai 18
Registration Day August Lau Ho Long 20
Orientation Day September Kwong Chun Kui 22
Orientation Camp September Orientation camp
committee 24
Annual Dinner October Qiu Xiaoyi 26
Welfare Week II November Kwong Chun Kui 14
Mathematics Games November Lau Ho Long 28
Superpass Dinner II November Fong Ho Ngai 18
Mentorship Program Throughout
the year Qiu Xiaoyi 30
Forum with teaching
staff
To be
confirmed
Lau Ho Long 32
Mathematics Class To be
confirmed
Lau Ho Long 33
Science Festival To be
confirmed
Lau Ho Long 35
Details of the Functions and Activities
Chinese New Year Festival Gathering
PIC: Hui Sai Cheong
Objectives
■ To improve the relationship among members
■ To share the happiness of festival with members
■ To strengthen the sense of belonging of members to the
Society
Target Group
■ Members
Number of Targets: 25
Fee: Around $60 per person
Details
■ Proposed Time: January
■ Proposed Venue: To be confirmed
■ Proposed Content:
□ Dinner
Preparation
■ 1 month before (December)
□ Design of poster
■ 2 days before
□ Booking of dinner venue
Means of Promotion
■ Promotion board circulated in class
■ Invitation through Facebook
■ Emails to members
■ Announcements on the website of the Society
Budget: $3
Career Talk
PIC: Hui Sai Cheong
Objectives
■ To offer information about Mathematics students’ future
prospect
■ To raise students’ awareness of planning their future
Target Group
■ Members
□ Year 3 students and postgraduate students are strongly
recommended
Number of Targets: 40-50
Fee: free
Details
■ Proposed Time: February
■ Proposed Venue: To be confirmed
■ Proposed Content:
□ Information on career prospect
Alumni will be invited to talk about their present occupation.
Preparation
■ 2 months before (December)
□ Booking of venue
□ Invitation and confirmation of guests (Tutors and alumni)
■ 5 weeks before (January)
□ Design of the rundown of the talk
■ 3 weeks before (January)
□ Start of the promotion of the event
■ 2 weeks before (February)
□ Finding an emcee for the talk
□ Preparation of souvenirs
■ 1 week before (February)
□ Rehearsal
Means of Promotion
■ Promotion board circulated in class
■ Invitation through Facebook
■ Mass email
■ Announcements on the website of the Society
Budget: $68
Journal of the Mathematics Society
PIC: Fong Ho Ngai
Objectives
■ To provide updated information of the Society to members
■ To promote the upcoming events organized by the Society
■ To help members develop interests in mathematics
Target Group
■ Members
Number of Targets: 120
Fee: free
Details
■ Proposed Time: March
■ Proposed Distribution Venue: Counter in Welfare Week I
■ Proposed Content:
□ Introduction of the Executive Committee
□ Words from the Chairman of the Executive Committee
□ Review on previous events
□ Promotion for coming functions and activities
□ Academic articles about mathematics
□ Interview with some members and staff of the Department
□ Mathematics questions
□ Mathematics riddle
Preparation
■ 2 months before (Late January)
□ Collecting academic articles
□ Finding source materials
■ 1 month before (Late February)
□ Interview with members
■ 2 weeks before (March)
□ Selecting photos of society activities
□ Writing up the contents
■ 1 week before (March)
□ Finalizing the journal
□ Printing the journal
Means of Promotion
■ Mass email
■ Informing members through Facebook
■ Announcements on the website of the Society
Means of Distribution
■ Distributing to members in the counter during Welfare Week I
■ Distributing to members in the counter during Registration
Day
■ Putting some journals in the office of the Department for free
taken
Budget: $600
Welfare Week I, II
PIC: Kwong Chun Kui
Objectives
■ To offer welfare to members
■ To develop a sense of belonging to society among members
■ To promote the society to non-members
Target Group
■ All HKU students
Details
■ Proposed Time: Early April and early November
■ Proposed Venue: Run Run Shaw Podium
■ Proposed Content:
□ To sell the society products in the prime cost
· Society T-shirt
· Society Book
· Society File
· Society Jacket
· Society Paper
· Society Pendant
· Society Laptop Bag
□ To sell the past paper solution of different Math courses
□ To distribute the welfare package to members
□ To distribute the journal of society
Preparation
■ 2 months before
□ Booking the poster site and venue for counter
□ Finding sponsors for items in welfare package
□ Asking the tutors about the past paper solution of Math
courses
■ 1 month before
□ Filing of the past paper solution collected
□ Designing the posters
□ Preparing the decoration of the counter
□ Checking if there is enough society products for sale
■ 2 weeks before
□ Finishing the writing of journal
□ Preparing the welfare packages
□ Starting the promotion of the welfare week
□ Setting the timetable for duty
■ 1 week before
□ Printing of journal and past paper
□ Recruitment of the helpers
Means of Promotion
■ Invitation to members through Facebook
■ Mass email
■ Posters in campus
■ Class announcements
■ Promotion board circulated in class
■ Announcements on the website of the Society
Budget: $46
SuperPass Dinner I and II
PIC: Fong Ho Ngai
Objectives
■ To motivate members to "superpass" the exam
■ To encourage the spirit of members
■ To continue the tradition of the Society
Target Group
■ Members
Number of Targets:
■ 30 for SuperPass Dinner I
■ 40 for SuperPass Dinner II
Fee: Around $60 per person
Details
■ Proposed Time: Late April and late November
■ Proposed Venue: To be confirmed
■ Proposed Content:
□ Writing couplets
□ Cutting the roasted pig
□ Giving out superpass red pockets
□ Dinner
Preparation
■ 1 month before
□ Design of poster
■ 2 weeks before
□ Booking of dinner venue
■ 1 week before
□ Booking of roasted pigs
□ Preparation of the red pockets and couplets
Means of Promotion
■ Invitation through Facebook
■ Emails to members
■ Promotion board circulated in class
Budget: $111
Registration Day
PIC: Lau Ho Long
Objectives
■ To introduce the Society to year one students
■ To provide year one students with information of Mathematics
Major/Minor
■ To promote the Society with leaflets and journals
■ To promote the Mentorship Program, the Orientation Day and
the Orientation Camp
Target Group
■ Year one students
Number of Targets: Around 750
Fee: free
Details
■ Proposed Time: August
■ Proposed Venue: To be confirmed
■ Proposed Content:
□ Answering the questions from year one students
□ Promotion of the Society and the upcoming activities
□ Handing out the leaflets
□ Handing out freshmen packages (1 folder+ 5 soc paper) to
the freshmen
□ Inviting year one students to join the Society, the Mentorship
Programme, the Orientation Day and the Orientation Camp
Preparation
■ 2 months before (Mid June)
□ Design of leaflets and posters
□ Book the items needed
■ 3 weeks before (Mid July)
□ Preparation for the counter decoration
■ 1 week before (Early August)
□ Preparation of the journals, the freshmen packages, the
application forms and the receipts
■ 1 day before
□ Counter decoration
Budget: $280
Orientation Day
PIC: Kwong Chun Kui
Objectives
■ To familiarize freshmen with information of main campus
■ To familiarize freshmen with information of Department and
Society
■ To develop friendship among freshmen and their fellow group
parents, as well as other current students
■ To develop a sense of belonging to the Society
Target Group
■ Freshmen
Number of Targets: 40
Fee: $10 per person (as deposit)
Details
■ Proposed Time: Late August
■ Proposed Venue: CYM302
■ Proposed Content:
□ Mini-games
□ Brief introduction of Math courses (3 and 4-year programs)
□ A meal
□ HKU tour
Preparation
■ 3 months before (Late May)
□ Recruitment of group parents and helpers
■ 2 months before (Late June)
□ Planning the activities, mini-games and tour to be held
□ Meeting with group parents and helpers for a brief
introduction
■ 1 month before (Late July)
□ Booking of venue
□ Arrangement of group parents and helpers
■ 2 weeks before (August)
□ Rehearsal
Means of Promotion
■ Handing out leaflets on the Registration Day
■ Invitation through Facebook
■ Announcements on the website of the Society
Budget: $120
Orientation Camp
PIC: Orientation camp Committee
Objectives
■ To familiarize freshmen with information of the Department
and the Society
■ To develop a friendship among freshmen and their fellow
group parents, as well other current students
■ To develop a sense of belonging to the Society
Target Group
■ Freshmen
Number of Targets: 40
Fee: To be confirmed
Details
■ Proposed Time: Late August
■ Proposed Venue: To be confirmed
■ Proposed Content:
To be confirmed
Preparation
■ 8 months before (December/January)
□ Booking the campsite
■ 6 months before (March/ April)
□ Setting up the orientation camp committee
■ 3 months before (Late May)
□ Design and order the Orientation Camp T-shirt
□ Finding sponsors
□ Recruitment of group parents and helpers
□ Planning the tour to be held at the first day of the camp
□ Planning the activities, mini-games to be held in the camp
□ Meeting with group parents and helpers for a short
introduction
■ 1 month before (Late July)
□ Rehearsal
□ Preparation of leaflets
■ 3 weeks before (Late July/Early August)
□ Last preview for the orientation tour
Means of Promotion
■ Handing out leaflets on the Registration Day
■ Announcements on the website of the Society
Budget: Exact budget to be confirmed
Annual Dinner
PIC: Qiu Xiaoyi
Objectives
■ To strengthen the relationships among members and alumni
■ To develop a sense of belonging to the Society among
members
■ To offer a chance for students to communicate with staff of the
Department
Target Group
■ Members
■ Alumni
Number of Targets: 60
Fee: $120
Details
■ Proposed Time: Late October
■ Proposed Venue: Graduate House(to be confirmed)
■ Dress Code: Formal
■ Proposed Content:
□ Society Song
□ Buffet or dinner (to be confirmed)
□ Speech by guest(s) and Chairman
□ Lucky Draw
□ Photo-taking session
Preparation
■ 2 months before (Late August)
□ Booking poster sites and venue
□ Finding sponsors
■ 1 month before (Late September)
□ Design of the posters
■ 3 weeks before (Early October)
□ Arrangement of emcee of the ceremony
□ Preparation of souvenirs
□ Printing out posters
□ Start of promotion of the event
■ 2 weeks before
□ Confirming attendance of the guests
□ Collection of fees
■ 2 days before
□ Rehearsal
□ Checking equipments on the venue
Means of Promotion
■ Invitation letters to doctors, professors and supporting staff of
the Department
■ Invitation through Facebook
■ Mass email
■ Posters in campus
■ Promotion board circulated in class
■ Announcements on the website of the Society
Budget: $220.5
Mathematics Game
PIC: Lau Ho Long
Objectives
■To develop students’ interest in mathematics
■ To promote mathematics and logical thinking in HKU
■To provide a platform for students interested in mathematics to
show their abilities and intelligence
Target Group
■ All HKU students
Number of Targets: 200
Fee: free
Details
■ Proposed Time: November (together with Welfare Week II)
■ Proposed Venue: Run Run Shaw Podium
■ Proposed Content:
□ Some games of fun mathematics
Preparation
■ 2 months before (Late August/Early September)
□ Booking of venue
□ Booking of poster site
■ 1 month before (Early October)
□ Design of posters
□ Preparation of the notes to be posted in the counter
■ 3 weeks before (Mid October)
□ Preparation of the games
□ Preparation of the gifts and counter decoration
□ Pre-game
□ Recruitment of helpers
Means of Promotion
■ Invitation through Facebook
■ Mass email
■ Posters in campus
■ Promotion board circulated in class
■ Announcements on the website of the Society
Budget: $530
Mentorship Program
PIC: Qiu Xiaoyi
Objectives
■ To build up a platform for freshmen and senior students to
communicate
■ To let freshmen know more about university life, the Society,
the Department and the Faculty of Science
Target Group
■ Two batches of freshmen as mentees
■ Year 2 or Year 3 students as mentors
Number of Targets:
■ 40 for mentees
■ 15 for mentors
Fee: free
Details
■ Proposed Time: Throughout the year
■ Proposed Content:
□ Recruitment of mentors
□ Organizing two workshops for mentors to inform them of the
basic job of being a mentor (introducing both 3-year and
4-year programs)
□ Recruitment of mentees
□ Assigning mentor to mentee (one mentor may have more
than one mentee)
Preparation
■ March/April
□ Promotion and recruitment of mentors
□ Handouts for workshops
■ Mid August
□ Recruitment of mentees
□ Workshops for mentors
■ Late August/early September
□ Assigning mentor to mentee(one mentor may have more
than one mentee)
■ October
□ Designing two questionnaires for mentors and mentees to
evaluate the program
□ Sending out questionnaires to mentors and mentees
separately
□ Collecting feedbacks and analyzing the data
Means of Promotion
■ Recruitment of mentors
□ Emails to targets
□ Promotion board circulated in class
■ Recruitment of mentees
□ Handing out leaflets in Registration Day
□ Promotion in Orientation Day and Orientation Camp
Budget: $168
Remark
■ Recruitment of mentors can be carried out together with
recruitment of group parents and helpers for Orientation camp
series
Forum with Teaching Staff
PIC: Lau Ho Long
Objectives
■ To build up a platform for students and teaching staff to
communicate
Target Group
■ To be confirmed
Number of Targets: 20
Fee: free
Details
■ Proposed Time: To be confirmed
■ Proposed Venue: Run Run Shaw Building
■ Proposed Content:
□Casual lunch meeting
Preparation
■ Two months before
□Invite professors
□ Booking of venue
Means of Promotion
■ Invitation through Facebook
■Emails to members
■Announcements on the website of the Society
Budget: Exact budget to be confirmed
Mathematics Class
PIC: Lau Ho Long
Objectives
■ To develop students' interest in mathematics
■ To promote mathematics and logical thinking in HKU
■ To provide a platform for HKU students to express their idea
using mathematics
Target Group
■ Undergraduates who are interested in mathematics
Number of Targets: 20
Fee: free
Details
■ Proposed Time: To be confirmed
■ Proposed Venue: A room in Run Run Shaw Building (exact
venue to be confirmed)
■ Proposed Content: Invite lecturers or tutors to hold a class in
which some interesting problems of mathematics are
discussed
Preparation
■ 2 months before
□ Inviting tutors or lecturers
□ Confirming details (Date, time, venue, title, content etc.) of
the class with tutors or lecturers who promise to hold it
□ Booking of poster site
□ Booking of venue through Department
■ 1 month before
□ Design of the posters
■ 3 weeks before
□ Preparation of souvenirs for tutors or lecturers
Means of Promotion
■ Invitation through Facebook
■ Mass email
■ Posters in campus
■ Promotion board circulated in class
■ Announcements on the website of the Society
Budget: $50
Science Festival
PIC: Lau Ho Long
Objectives
■ To raise public awareness, interest and understanding of
science, especially mathematics
■ To strengthen the relationship between the Society and other
societies
Target Group
■ All HKU students (To be confirmed with Science Society)
Fee: free
Details
■ Proposed Time: To be confirmed with Science Society
■ Proposed Venue: To be confirmed with Science Society
■ Proposed Content:
□ Counter exhibition (To be confirmed with Science Society)
Preparation
■ Cooperation with Science Society
■ Research on the theme for the counter after confirmation
■ Design of games and content
■ Preparation of the counter decoration
■ Preparation of leaflets and souvenirs for visitors
Means of Promotion: To be confirmed with Science Society
Budget: To be confirmed
Arrangements during Bad Weather
1.When Tropical Storm Warning Signal No. 8 (or a higher number)
or the Black Rainstorm Warning Signal is hoisted or in force, all
the functions will be suspended, postponed or cancelled.
2.When Tropical Storm Warning Signal No. 3 or Red Rainstorm
Warning Signal is hoisted or in force, all the indoor functions will
continue while outdoor functions will be suspended, postponed
or cancelled.
3.Arrangements during bad weather for different functions may
differ.
Prepared by Hui Sai Cheong Approved by Qiu Xiaoyi
_______Hui Sai Cheong_______ ___________Qiu Xiaoyi_____________
Elected General Secretary Elected Chairman
Mathematics Society, SS, HKUSU Mathematics Society, SS, HKUSU
Session 2011-2012 Session 2011-2012