matching velocity
DESCRIPTION
Training on effective matchingTRANSCRIPT
Velocity growth campaign 2009Velocity growth campaign 2009
Matching VelocityIncrease the Speed of Growth!
Velocity growth campaign 2009Velocity growth campaign 2009
Velocity growth campaign 2009Velocity growth campaign 2009
Session Objectives
• Delegates find solutions to improve matching efficiency
• Delegates understand the relevance of the role of a Matcher in their committee
• Delegates understand how to track matches pipeline & define next steps
• Delegates develop an internal & external communication plan to improve matching results
Velocity growth campaign 2009Velocity growth campaign 2009
Session Flow
TOPIC TIMEWhy Matching? 5”
Matching Goal setting & Tracking 10”
Role of a Matcher 10”
Matching Efficiency 15”
Country Pipeline analysis & Next steps 20”
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Why MATCHING?
MATCH
DELIVERY
MATCH CASH
MATCH
IMPACT
10,000 AV
800 MA
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MATCHESGOAL
SETTING& TRACKING
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Matches Goal Setting
MATCHES GOAL
SETTING
June Re Goal 20
Apply 30 - 45 days deliver time
Apply 10% Ma to Re error margin
April Ma Goal
22
20 + 10% (20)
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Matches Tracking
APRIL = 20 Matches
Week1 Week2 Week3 Week4 Total
Ma 3 5 7 5 20
Re 1 2 1 2 6
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“Manage Forms” on MyAIESEC.net1. Go to “Exchange menu”
2. Go to “Manage forms”
3. Select TN or EP
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“Manage Forms” on MyAIESEC.net1. Select “By Period”
2. Select your Cy & LC
3. Select “MATCHED”
4. Select type and period of report, hit on Search
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“Manage forms” on MyAIESEC.net1. This shows you forms that are Matched status currently
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Why Manage Forms
• Details of every single match
• The progress of every LC and every country partnership
• Help identify internal trends
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Tracking Next Steps
• Check Manage forms Everyday• Maintain an excel file with the Matched
pipeline data• Use a pivot table to track (Approach me later
to learn how) • Weekly Exchange Newsletter for the LC and
for partner Country or LC
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Sample Newsletter for LC Match
GoalRank LC last week Total
1 LC Deepti 6 10 12
2 LC Juan 4 6 10
3 LC Araz 4 6 9
4 LC Gabiza 3 5 8
5 LC Sophie 1 3 5
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Ensuring Growth – Tracking for a LeaderEnsuring Growth – Tracking for a Leader
PlanPlan TrackTrackBalanceBalance
What?What?
Who?Who? How?How?
Profit Profit
RisksRisksWhen?When?
BalanceBalanceSupplySupply
DemandDemand
MatchMatch CashCash
VP XVP X VP FVP F
Policy MakerPolicy Maker InvestorInvestor
Build Pipeline
Build Pipeline
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ROLE OFA
MATCHER!
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The role of the matcher is to ensure the growth in the Measure of Success of AIESEC by matching the needs of organizations with the needs of AIESEC members. He or
she manages the eXchange supply and demand, is responsible for overall DELIVERY and acts as the
communication channel between EPs and TN takers.
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MEASURE OF SUCCESS
• Number of EPs/TNs matched• Number of EPs/TNs realized• Absolute and relative growth in EPs/TNs realized• Delivery Time• Number of EPs/TNs satisfied with the
internship/intern
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MATCHER’S JOB DESCRIPTION
• Analysis of global supply in terms of EPs and TNs• Promotion of exchange opportunities within AIESEC members
in the LC and globally• Managing international cooperation, ensuring the realization
of contracts• Running internal selection for exchange along with VP TM• Planning and tracking of realization of exchange goals• Partnership management with the organization• Supporting education for matching among new members
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COOL THINGS!• Participation in international conferences to ensure partnerships
with the key supply countries/LCs• Participation in CEED programs with the key countries/LCs• Ultimate responsible for the delivery of key LC/country
partnerships• Make friends all over the world• Get in touch with key stakeholders (students & partners, along
with other AIESEC members)• Get connected with other cultures• Significant contribution to the organizational goals
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HOW WILL YOU IMPROVE THE ROLE OF THE MATCHER IN
YOUR COUNTRY?
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What does a person learn through the exchange process?
Competencies & Skills!
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Knowledge and SkillsRequired Key Learning Points
Exchange Module in myaiesec.net Exposure to international perspectives and issues, cultural understanding
IXP&QS International network of contacts
Promotion and positioning tools in myaiesec.net
Marketing and promotion skills
Global Supply and Demand e-marketing skills
Servicing standards Strategic Planning Skills development
Communication skills (personal and virtual communication)
Knowledge and Resources Management
Excellent English knowledge Conflict management
Internet/PC user skills Crisis management
Understanding of the organizational goals
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CompetenciesRequired Key Learning Points
Analytical Thinking Analytical Thinking
Effective Communication Effective Communication
Commitment to Results Stakeholder Focus
Personal effectiveness Awareness of Others
Inclusiveness Resilience, Inner Strength
Flexible thinkingPersonal Effectiveness & OrganizationDeveloping Others
Inclusiveness
Flexible thinking
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EWELINA, Global Exchange Partnership Manager
ON WHY MATCHING IS COOL!
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MATCHING EFFICIE
NCYSOLUTIONS!
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What are the key challenges with MATCHING?
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CHALLENGES
• Internal Communication between TN Manager an EP• Internal Promotion of opportunities• Cultural understanding and Expectation Setting• Using tools such as MyAIESEC.net & Available Forms
Tracker for efficient matching• The profile and Role of people who are Matching
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SOLUTIONS?
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Internal Communication• Matches Goals and Pipeline analysis• Key Messages• Rewards and Recognition• Highlighting the role of people matching• Using Internal Communication channels for matching – Email,
Networking, IM, etc
Package it as a campaign! (Namaste India; Russia Breakthrough; Ukraine
Unlimited)
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External Communication
• Matches Goals• Key country/LC partnerships• Promote your country as a destination:
Videos; Posters; CEEDs, Cy visits• Make friends!
This could also be Packaged as a campaign!
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Next steps for you?• Challenges and solutions for matching• Key aspects to address in your country for
Matching – Ma Goals, Tracking, Role of matcher, Partnerships, Promotion
• Internal Communication plan for the Country• External Communication plan for the Network
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Additional Resources!
• Matching Velocity wiki• Matching Resource Centre• International Congress 2008 Exchang
e output• Matching on MyAIESEC.net
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Happy Matching!