master mechanical engineering … size = 15 ec = 10,5 weeks = 11 weeks on top of that: time to write...
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MASTER MECHANICAL ENGINEERING
INFORMATION MEETING INTERNSHIP
29-03-2016
WELCOME!
Marijke Creusen-Erica,
Study advisor (dutch students)
GEM-Z 1.121
Nathalie Baten,
Coördinator Internship Office
GEM-Z 1.126
Petri van de Vorst,
Education and Student Service
Center/International Office
MF 1.146
TODAY
The purpose of this meeting:
1) For all students:
General information about the regulations and procedures of the Masters
Internship MW 2015-2016 (in accordance with the PER MW 2015-2016)
2) For students who go abroad: Information about studying abroad
STRUCTURE OF THE PROGRAM
Graduation project (45)
(15)
Individual space
Professional skills
Courses
Internship (15)
(60)
One quartile = 15 EC = 10 weeks
INTERNSHIP
information 2015-2016
15 EC = 10,5 weeks fulltime job (11 weeks)
Extension = optional
Generation 2015-2016 up to 20 credits
Generation 2014 -2015 or earlier up to 18, 20, 21 or 24 credits
GOAL:
To link theory to practice (research / project)
To learn and develop scientific research skills
To prepare yourself for your graduation project
WHERE: We encourage (Dutch) students to go abroad.
In exceptional cases an internship in the Netherlands is optional.
Admission requirements = at least 20 EC of the master’s program = permission to start the internship
INTERNSHIP
information 2015-2016
Time period
In the PER MW 2015-2016 regulations are formulated about the maximum time
period your internship may take.
Your project, including your report, must be completed within this time period.
How long? Depending on the number of credits your internship contains.
The total number of weeks will be defined in the internship contract, which you
need to fill out before te start of your project.
Project size = 15 EC = 10,5 weeks = 11 weeks
On top of that: Time to write the report = 4 weeks
Conclusion: Your internship may take up to a total of 15 weeks.
After 15 weeks your internship report must be ready = the report that
you submit for review by your TU/e mentor.
Then the report can be assessed by your mentor.
In some situations your mentor can ask you to make some minor adjustments. You are allowed to do
so. The final report must be submitted into SharePoint as soon as possible.
Your presentation can also take place after these 15 weeks.
HOW MANY WEEKS?
SUBMITTING THE REPORT
• Students who are planning to start their internship this academic year:
The (draft) report must be handed in to your TU/e mentor (digital) + cc study advisor
and uploaded in SharePoint.
The final report must be uploaded in SharePoint as soon as it is finished and assessed.
Pay attention: You only receive your grade if your final report is uploaded in the
SharePoint archive.
• Students who are planning to start their internship on September 1st 2016 or
later:
The (draft) report must be handed in only to your TU/e mentor + CC study advisor .
The final report must be uploaded in SharePoint as soon as it is finished and assessed .
Pay attention: You only receive your grade if your final report is uploaded in the
SharePoint archive.
PAY ATTENTION
15 EC = 15 weeks
= working on the project + submit an internship report.
The project size = 15 x 28 hours = 420 hours = 11 weeks.
• If there are no obvious reasons for delay….You will receive an
insufficient grade.
• This means you have to start a new project.
• In exceptional cases (for example personal circumstances) an
extension of your internship is possible.
• As soon a possible: contact your study advisor (e-mail)
• Travel is no reason for extension.
What if you cannot meet the deadline of 15 weeks?
EXTENSION
EC Project size Final date, including submitting draft report
15 15 x 28 hours = 420 hours = 11 weeks 15
18 18 x 28 hours = 504 hours = 13 weeks 17
20 20 x 28 hours = 560 hours = 14 weeks 18
21 21 x 28 hours = 588 hours = 15 weeks 19
24 24 x 28 hours = 672 hours = 17 weeks 21
• What if your internship contains 18, 20, 21 or 24 EC?
• In case of a part-time internship?
The number of weeks will be converted proportionally.
MONITORING PROGRESS
During your internship the studyadvisor monitors your progress
You will receive three e-mails.
Only when your internship doesn’t show sufficient progress, you
have to send a response.
INTERNSHIP
procedure organization
1. Orientation! In consultation with your mentor;
-research project
-important: which topic
-contacts of your mentor
-University or company or institution
-Destination: Europe or outside Europe
-Language
-Does an international internship fit within your financial possibilities
www.wilweg.nl
https://educationguide.tue.nl/broadening/exchange-programs-for-studying-abroad/
OASE: sharepoint ‘experiences abroad’
At least 3 months before the start of the internship:
EXCHANGE STUDENTS within Europe 2015/2016
Spain 4
Germany 10
England 2
Italy 2
Norway 3
Sweden 4
Switzerland 1
Denmark 1
Austria 2 France 1
EXCHANGE STUDENTS outside Europe 2015/2016
America 11
Australia 8
Brazil 2
Canada 2
New Zealand 3
India 2
Argentina 1
China 2 South Korea 1
Japan 2 United Arab
Emirates 1
INTERNSHIP
procedure organization
2. Start organization: Go to the internship office (GEM-Z 1.126)
Admission requirements: 20 EC of the masterprogram
Information
Pick up the forms
Each student: Master Internship Contract
(is not online available ; this is your proof that you may start your internship)
Additional: Work Placement Agreement – Trainee agreement – Confidential Report
INTERNSHIP
procedure organization
3. Contact Pertri van de Vorst/STU:
-Learning Agreement
-scholarships & grants
-visa
-insurances
-health & travel advices
-other practical matters
4. In consultation with the university / company abroad and your supervisors:
complete all forms before the start of your internship.
Please note: Every form must be signed by all parties before you can hand them in.
INTERNSHIP
procedure organization
5. Hand in all the forms at the internship office (GEM-Z 1.126).
The internship office will check all the information and signatures on the forms.
So please pay attention and clearly write down:
• The period of your internship abroad (11 weeks)
• The period of your entire internship (15 weeks)
• The number of EC you can obtain for your internship
• If you receive a financial compensation;
The internship office will sign your forms as well.
6. You will receive a copy of your fully signed forms. You will need these to apply for a
scholarship at STU (and for your insurances)
INTERNSHIP
procedure organization
Up to two weeks before the start of the internship:
FINAL REMARKS
Start to make arrangements? Go to the internship office! (information,
procedures, forms)
Only by following this procedure, you'll be insured during your internship.
Only by following this procedure it is possible to start your internship and to
receive your creditpoints and to apply for a scholarship.
For more information about the internship abroad:
https://educationguide.tue.nl
International Office Mechanical Engineering
E-mail: [email protected] Phone: 040 2474046
International Office - Internship Office Mechanical Engineering GEM-Z 1.126
Monday, Tuesday, Thursday 13.00 hrs – 16.00 hrs
STU/International Office
Going Abroad
Petri van de Vorst
STU/international office
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STU/International Office
Information about:
• Study Abroad
• Exchange
• Grants/Scholarships (also after study at TU/e)
• Practical information exchange/internship abroad
Education and Student Service Centrum MetaForum 1.214
Contact: 040 2474747
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studiegids.tue.nl/goingabroad
Digital studyguide
TU/e – International Experience
International Experience in the Graduate School
The aim of the Graduate School of TU/e is that every MSc student
graduating at TU/e has gained international experience.
International students at TU/e have already gained international
experience since they have done part of
their program abroad. Financial (grants, scholarships)
and practical support is focused towards those that
have not yet gained international experience.
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Learning Agreement & Contract
• Learning agreement
– Several formats available at STU/io on request, format
connected to different types of exchange/scholarships
• Work placement agreement (internship at company)
– Example work placement agreement (internship contract):
Official format can be found on intranet website STU, under
“Rules and regulations”
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Grants and Scholarships
• Via STU/International Office:
information about TU/e Fund International Experience, Erasmus+,
Erasmus+ Placement, Holland Scholarship
• 2016/2017: Funding only available for students who are eligible to
pay the low tuition fee.
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Erasmus+ study
• Exchange and Scholarship program of the EC;
• For students who are undertaking an exchange/research project
at an European university with which the TU/e department has a
bilateral agreement within the scheme of Erasmus+ Study;
• Min. 3 months, max. 12 months
• Grant in 2015/2016: 150/210/270 euro per month
(5, 7 or 9 euro a day) depending on destination. The grant is only
awarded for a period of max 4,5 months, even when your study
abroad period takes a longer time.
• Countries: EU countries + associated countries
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Erasmus+ Placement
• Work placement grants of the Erasmus+ program of the EC;
• Grants for work placements at companies/institutes/universities
within the EU + associated countries;
• Grant amount: individual, based on income during internship
abroad
• Duration: at least 2 months and max. 12 months;
• More Information via:
STU/io
Website: www.tue.nl/reconfirm
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Fund International Experience 16/17
• Mobility fund of TU/e for students who do an exchange/internship outside EU/EEA;
• Students who receive at least 15 credits for their International Experience;
• For exchanges/internships starting after June 30, 2016
2016/2017 Fund International Experience
• Grant: fixed amount 750 euro
• Limited number of grants available per quartile
• Grant selection based on grade average of applicant
• Deadline for application per semester
Fund International Experience 16/17
Start date exchange/internship between
Deadline aanmelding beurs voor
mobiliteit met aanvangsdatum in
betreffende kwartiel
Quartile 1 1 July 30 September 1 June
Quartile 2 1 October 31 December 1 September
Quartile 3 1 January 31 March 1 December
Quartile 4 1 April 30 June 1 March
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Holland Scholarship 16/17
• Mobility fund of TU/e and Dutch Government for students who do an exchange/internship outside EU + associate countries;
• Students who receive at least 15 credits for their International Experience;
• Grant: 1250 euro
Holland Scholarship Academic year 16/17:
• Grant selection will be based on grade average applicant
• Limited number of grants available per quartile
• Total number of Holland Scholarship grants for 16/17: 14
• Students who apply for FIE, apply automatically for Holland Scholarship. Top of ranking list FIE will receive Holland Scholarship.
Apply for funding
Via study guide TU/e:
Aanmeldformulier beurzen
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Nuffic Grantfinder
www.beursopener.nl
Database of grants and scholarships available for
study/internship/research outside the Netherlands
In some cases a recommendation letter of the ‘studentendecaan’ is
required. Contactperson at STU/io:
Deadline for application: at least 3 months before
going abroad!
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5. Arrangement of Practical Matters
• VISA
• Workpermit
• Health insurance
• Travel insurance
• Liability insurance
• Vaccinations: www.ggdbzo.nl
• Travel advice government: www.minbuza.nl
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Practical Matters
• DUO: financial compensation Public Transport card
• Arrangements with your bank: Credit card
• Accommodation abroad
• Language/cultural preparation
• Telephone (sim lock free)
• International Drivers license (ANWB)
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Experience reports TU/e students
Reports of TU/e students who have been abroad:
OASE-sharepoint ‘Experiences Abroad’
Connection with VPN required
Information about preparations, financial matters, visa,
accommodation, culture, university abroad etc.
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Questions/remarks?
International Office
Education and Student Service Center
MetaForum Floor 1 – telnr: 247 4747
Open office: Tuesday 15:00 – 16:00
studiegids.tue.nl/goingabroad
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Join us on facebook
‘TUe Studentsabroad’
www.facebook.com/TUeStudentsabroad