mark lombardi water quality control division phone: 303-692-3230 email:...
TRANSCRIPT
Water Quality Control Division
Colorado NetDMR Training Program
Mark Lombardi Water Quality Control Division
Phone: 303-692-3230
Email: [email protected]
CDPHE-NetDMR helpPhone 303-691-4046
Email: [email protected]
Instructor
Ask at ANY time!
Questions?
• E-Reporting Rule• System Benefits
Why NetDMR?
• Regulatory authority grants Signatory access• Local administrator controls Edit & View access
User Roles
• Test NetDMR• Production NetDMR
Training process
• Training material this PowerPoint the Handouts.zip file• Weblink to EPA’s Permittee and User’s Guide PDF document• Weblink to EPA’s online tutorials
Additional Information
Overview
E-Reporting Rule
E-Reporting Rule
What is it?
Why do we need it?
When will it become law?
How will it be implemented?
What does it affect?
Waivers?
“States Readiness” deadline, consequences if not met
E-Reporting Rule
What Is the E-reporting rule
New Federal Regulation
No more paper
Permit requests and periodic reports online through the internet
Changes how you report, not what you report
E-Reporting Rule
Why do we need it?
A step toward leaner government
Facilitates transparency (CORA/FOIA)
Rapid data availability for better decision making
E-Reporting Rule
Important dates
Public input until December 12, 2013
Effective date, (best guess) August 2014
Within 12 months Colorado must achieve “States Readiness” (90% compliance)
E-Reporting Rule
How will it be implemented?
Modify existing permits to require electronic reporting
Written into new and reissued permits
E-Reporting Rule
What does it affect?
Discharge Monitoring reports (DMR)
Notices of intent (NOI)
Notices of termination (NOT)
No exposure certifications (NEC)
Low erosivity waivers (LEW)
Sanitary sewer overflows (CSO & SSO)
Periodic reports
Annual waivers possible
Meet hardship requirements
Economic hardship
Limited internet connectivity
Religious prohibition
Annual application to document continuing need
E-Reporting Rule
E-Reporting Rule
If state misses “States Readiness” deadline
Dual reporting will be implemented by EPA
Direct electronic to EPA using their eNOI & NetDMR systems
-- & --
Report to state also, using our existing methods
System Benefits
Work from anywhere• No application to install &
maintain
• Sign DMRs using your smart mobile device while on vacation
Why Use NetDMR?
Why Use NetDMR?
Streamlined Group processing• Sign, up to 100 DMRs at a
time as a batch submission
• Only 5 mouse clicks to code a batch of up to 100 DMRs as “no discharge”
Why Use NetDMR?
Copy of Record (COR)• legal proof of timely
reporting.
• Documents who submitted and when.
• Verifiable copy of DMR & attachments.
• Created automatically when DMR is sent
Why Use NetDMR?
Automatic DMR status Tracking
From, Ready for data entry, →
To, Ready for signing, →
To, Signed, →
To, Completed.
Why Use NetDMR?
Store documentation in the “cloud”.• Attach lab results, cover letters &
process documentation to each DMR
• Search for individual DMRs by Permit ID, outfall, monitoring period, tracking code, even who edited it or submitted it
• Download bundled documents at any time as a zip file
Attach Documents
Click “Add Attachments” to
append cover letters or other docs
Browse for attachments within your computer• File types: PDF, MS Word, Excel or Zip
• Append files up to 20MB.
• File names, no spaces, no special characters (= + & $ # @ ^ % *).
• Naming convention: PermitID_FileContentType_YYYY_MM.pdf (YYYY=4 digit Year, MM=2 digit Month)
Attachments
Why Use NetDMR?
Streamline your work flow With one mouse click
• Send your data to the EPA
- & - • Send the COR and attachments
as a .zip file to everyone on an email list To records
To archive
To trustees
View Permit Details (Page)• Check the box “Add COR and
Attachments to Email Notification” before signing DMRs.
Email Notification List
Type an address and press “Add”
Why Use NetDMR?
NetDMR is synchronized with your permit
• DMRs are always current
• Modifications update automatically
• Check against permit to discover database coding errors
Why Use NetDMR?
NetDMR checks for errors every time you save data.
It flags limit exceedances
It flags blank data fields
It flags database incompatibilities
Why Use NetDMR?
Import data, format CSV text file• Compatible software
AllMax, Operator10
Hach, WIMS
Excel spreadsheet
• Use template found in “NetDMR_Handouts.zip
Training Process
Currently Mailing or
hand delivering
paper DMRs!Create Official Account“Production NetDMR”1. Request permit
access2. Be approved3. Submit official
DMRs online** Paper DMRs no
longer required
Create Practice Account
“Test NetDMR”1. Request permit
access 2. Be approved3. Submit practice
eDMRs online4. Call to have
someone check your DMR for errors
** Continue to submit official DMRs on paper
Transition to online reporting• Two accounts at
different websites
• One for practice• One for official
reporting
Paper NetDMR
Currently, you mail or
hand deliver paper DMRs!
Roles & Responsibilities
Editor - enter, & edit DMRs & CORs
Administrator - Approves or denies administrators, editors and viewers
Signatory - sign and submit DMRs. First signatory * receives all roles automatically
Regulatory Authority (CDPHE) - grants signatory access & provide technical support
Regulatory Authority (CDPHE)
1st Signatory*Administrator
*Editor
Administrator
ViewerEditor Editor Viewer
2nd Signatory No Admin
No EditAlternate signatories request additional roles separately
View – Safe, can’t change data
Roles & Access
Linking your account to a permit• Signatory first
• After 1st signatory, other roles become available
2nd Signatory
Administrator
Editor
Viewer
Permit/DMR Access Request
Test or Production?
“Test NetDMR” Ignore Subscriber Agreement call me for access
"Production NetDMR”Print, sign, mail Subscriber Agreement(s) allow 2 weeks for processing
“Test NetDMR“
Don’t print just call
(303)691-4046 for access.
“Production NetDMR”
print, sign, and mail original to
CDPHE
Subscriber Agreement
Additional Information
• Click link or copy and paste to browser address bar https://netdmrtest.epacdx.net/netdmr-web/public/home.htm then click “Getting Started” at top of pageGetting Started
hyperlink
• Click link or copy and paste to browser address bar http://www.epa.gov/netdmr/documents/pdf/NetDMRNationalInstallationPermitteeAndDataProviderUserGuideFinal.pdfNetDMR
Users Guide
• Click link or copy and paste to browser address bar http://www.epa.gov/netdmr/about/training.html
EPA’s training materials
• Email us at: [email protected]• Or call us at: (303) 691-4046CDPHE Contacts
Resources
More info on Proposed E-Reporting rule• Published in the Federal Register, July 30, 2013 • The Federal Register: Proposed E-Reporting rule
• https://federalregister.gov/a/2013-17551• http://www.gpo.gov/fdsys/pkg/FR-2013-07-30/pdf/2013-17551.pdf
• EPA Proposed NPDES Electronic Reporting Rule information
• http://www2.epa.gov/compliance/proposed-npdes-electronic-reporting-rule
E-Reporting Rule
Handouts packet•This PowerPoint.
•NetDMR_Handouts (.zip folder)• DataImport – Templates and instructions for uploading data to NetDMR from
Excel files.
• eDMR_DataEntryHelps – Definitions of data entry codes and naming conventions of documents attached to eDMRs
• GettingStartedInProduction – Instructions for creating an account and requesting permit access in the “Production” NetDMR environment.
• GettingStartedInTest – Instructions for creating an account and requesting permit access in the “Test” NetDMR environment.
• PermitAdministration – How to grant access to Editors, Viewers, and other Administrators within your organization.
• Regulations – Essential portions of federal and state regulations
Handouts Package