MARIMOR INDUSTRIES, INC.SECURE SCAN

Do You Know? _______% of corporate memory exists on paper Of all the pages that get handled each day in the average

office, _______% are merely shuffled The average document gets copied ______ times Companies spend $______ in labor to file a document

$______ in labor to find a misfiled document $______ in labor to reproduce a lost document

_______% of all documents get lost _______% of the remainder get misfiled

Professionals spend ___________% of their time reading information, but up to _____% looking for it

There are over ____________ paper documents in the U.S. alone – growing at a rate of _______% per year

* Source: Coopers & Lybrand

What is Secure Scan? A document management system

Promotes finding and sharing information easily Options for managing document scanning and

indexing Quick access to business records Organizes content in a logical way

Secure Scan controls the life cycle of documents How they are created, reviewed, published, and

consumed, and disposed of or retained

AccessAccessAccessAccess

Disaster RecoveryDisaster RecoveryDisaster RecoveryDisaster Recovery

SecuritySecuritySecuritySecurityCost SavingsCost SavingsCost SavingsCost Savings

Secure ScanSecure Scan

Increased ProductivityIncreased

Productivity

Benefits of Secure Scan

Cost Savings

One of the biggest hidden cost that paper-intensive businesses face is the time it takes to work with paper files

Secure Scan offers: No more paper build up No more excess storage fees An end to large storage spaces

Cost Chart QUESTIONS EXAMPLE MONTHLY

CALCULATIONS How many people in your office handle paper documents?

10 People 10 People x 20 Documents x 2 Minutes = 400 Minutes400 Minutes / 60 Minutes/Hr = 6.6 Hours6.6Hours x $10/Per Hour = $66/Per Day $66/Per Day x 20 Work Days = $1320/Per Month

How many times does each person retrieve or file a paper document per day?

20 Times

How long does it take to retrieve a paper document?

2 Minutes

What is the average salary of those staff members?

$10/Per Hour 10 people x $10/Per Hour = $100 / 12 (5 min increments/hour) = $8.33hr or Day of Work.$8.33/day X 20 day/month = $167/per month

How much time does each person spend making copies per day?

5 Minutes

How many paper copies are generated per day?

50 Copies 20 Minutes x 10 People = 200 Minutes200 / 60 = 3.3 Hours3.3 Hours x $10/Per Hour = $33/Per Day$33/Per Day x 20 = $660/Per Month

How much time does each person spend filing per day?

20 Minutes

Security If you’re not taking data security seriously,

you should be Threats to the integrity and value of your most

important information Internal- disgruntled employees, employee theft

External- identity thieves, competition

Secure Scan offers: The option to secure your information with a

chosen encrypted password A work environment equipped with high volume

security

Disaster Recovery Whether your existing documents are paper

or electronic chances are you don’t have adequate disaster recovery plans in place

Secure Scan offers: Protection for your paper records Databases provided to you through a Client

Search System We can provide to you on:

CD DVD Flash Drive External Hard Drive

Increased Productivity Secure Scan eliminates the time-consuming and error-

prone consequences of handling paper documents and storing digital files in personal folders or shared network drives

Secure Scan offers: Power to designate how you want your documents

indexed The ability to set the guidelines for the final outcome

of your database What type of index fields you require Would you like lookup tables Whether you need Optical Character Recognition

applied

When you contract with Marimor Industries, Inc., you: Protect your customers, your employees, and your

business Gain a partner to guide, direct, and work steadily

for you Eliminate paper, save office space, and reduce file

retrieval time Reduce the cost of handling, storing and duplicating

paper documents Reduce the time employees spend looking for

information Strengthen your disaster recovery plan Provide employment opportunities to people with

disabilities

Return on Investment One Large Banker Box equals approximately 5,500 documentsTime Management experts estimate 20%-30% time savings from

finding/retrieving documents.In our example we will assume 10 employees work filing/retrieving

documents for approximately $21,000/year each on 100 Banker Boxes.

Company Cost for your employees:10 employees x $21,000/year x 20% of time = $42,000/yr.

Secure Scan Costs:100 Banker Boxes x 5,500 documents x $0.07/doc = $38,500

Therefore ROI = 336 Days (less than one year) with annual savings thereafter of $42,000/yr.

AND

• Personnel Files

• Contracts

• Invoices

• Obsolete Records

• Obsolete Contracts

• Meeting Minutes

• Billing/Sales Information

• Customer Information

• Patient Information

• Payroll Information

What materials should be scanned?

Now You Know 90% of corporate memory exists on paper Of all the pages that get handled each day in the average

office, 90% are merely shuffled The average document gets copied 19 times Companies spend $20 in labor to file a document

$120 in labor to find a misfiled document $220 in labor to reproduce a lost document

7.5% of all documents get lost 3% of the remainder get misfiled

Professionals spend 5-15% of their time reading information, but up to 50% looking for it

There are over 4 trillion paper documents in the U.S. alone – growing at a rate of 22% per year

* Source: Coopers & Lybrand

Marimor Industries, Inc. offers:

Competitive pricing

Exceptional scanned image quality

Accurate indexing

Document conversion

Secure storage

Question/Inquiries Contact: 419-221-1226 ext. 3242 Or email:theminger@acbdd.org