march 2015 enhancing interrai cha data quality webinar
TRANSCRIPT
March 2015
Enhancing interRAI CHA Data Quality Webinar
Agenda
• Update– interRAI CHA usage in the sector– Successes and challenges
• High level review of interRAI CHA outputs and reports
• Review the value of data quality – Strategies for improving interRAI CHA accuracy– Strategies for achieving data quality
interRAI CHA Usage in the Sector
Overview:• Provincial implementation of interRAI CHA and interRAI
Preliminary Screener completed in 2013• Provincial Steering Committee meets quarterly• CCIM’s current focus: quality, utility and sustainability of
common assessments tools and IAR– interRAI CHA Quality Webinars– CCIM Website – Support Centre
interRAI CHA Usage in the Sector
• interRAI CHA reports available at different levels
• LHIN clinical and operational reports are based on the aggregate information from common assessments uploaded to the IAR
• LHIN Activities
• HSP Activities
interRAI CHA Usage in the Sector
Successes:• 322 HSPs implemented• 94% of interRAI CHA’s with consent to share granted
• Supports the sharing of information to inform service and care planning
• Some HSPs have started to use the data for quality improvement activities
What we have heard: Challenges
• Technical challenges • Relevance• Reassessments• Quality of interRAI CHA• Using interRAI CHA outputs
interRAI CHA Outputs
What is the interRAI CHA
Primary Purpose:• Identifies individual needs, helps match these to existing services
and identifies service gaps
• Informs client centred care and service plans
• Further facilitates communication among HSPs through common data standards
Secondary Purpose:• Enhances the quality of information by having a consistent
approach to collection
• Provides aggregate data to inform organizational, regional and provincial-level planning and decision making that is consistent across the sector
interRAI Community Health Assessment (CHA) helps identify adults needing supports to prevent or stabilize early functional or health decline
Software Generated Assessor Reports
Report Description
Assessor Report #1:Client's CAPs and Outcomes
•Triggered CAPs and Outcome Measures / Scales for a client•Informal Support Status and Hospital / Physician utilization
Assessor Report #2:Client Progression Report
Assessor Report #3: Client Assessment Summary Report
Assessor Report #1: Client CAPs and Outcomes
Outcome Scales
Demographics
Informal Support Status
CAPs and Actions taken
Software Generated Assessor Reports
Report Description
Assessor Report #1:Client's CAPs and Outcomes
•Provides triggered CAPs and Outcome Measures / Scales for a client•Informal Support Status and Hospital / Physician utilization
Assessor Report #2:Client Progression Report
•CAPs and Outcome Measures / Scales for one client over time•Always shows initial assessment as baseline
Assessor Report #3: Client Assessment Summary Report
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Assessor Report #2: Client Progression Report
CAPs over time
Outcome Scales overtime
Software Generated Assessor Reports
Report Description
Assessor Report #1:Client's CAPs and Outcomes
•Triggered CAPs and Outcome Measures / Scales for a client•Informal Support Status and Hospital / Physician utilization
Assessor Report #2:Client Progression Report
•CAPs and Outcome Measures / Scales for one client over time•Always shows initial assessment as baseline
Assessor Report #3: Client Assessment Summary Report
•A summary of specific key data elements for a client
•Core interRAI CHA, Functional & Mental Health supplements•Outcome Measure / Scales scores
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Assessor Report #3: Client Assessment Summary Report
Summary of specific key data elements
Outcome Scales
Software Generated Organizational Reports
Report Description
Organizational Report #1: Clinical Report
•Client count and percentage of clients for demographics, CAPs and Outcome Measures / Scales•Gives an understanding of the acuity of an HSP’s client population based on CAPs and Outcome Measures / Scales
Organizational Report #2: Clinical Report
Organizational Report #3: Operational Report
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Organizational Report #1: Clinical Report
Client population acuity
Client count
Software Generated Organizational Reports
Report DescriptionOrganizational Report #1: Clinical Report
•Client count and percentage of clients for demographics, CAPs and Outcome Measures / Scales•Gives an understanding of the acuity of an HSP’s client population based on CAPs and Outcome Measures / Scales
Organizational Report #2: Clinical Report
•Overview of the acuity by data element of all active clients of the organization at a point in time •Option to run report by selected domains and download then for analysis
Organizational Report #3: Operational Report
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Organizational Report #2: Clinical Report
Acuity by data element by gender, diagnosis, etc
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Organizational Report #2: Clinical Report (cont’d)
Software Generated Organizational ReportsReport Description
Organizational Report #1: Clinical Report
•Client count and percentage of clients for demographics, CAPs and Outcome Measures / Scales•Gives an understanding of the acuity of an HSP’s client population based on CAPs and Outcome Measures and Scales
Organizational Report #2: Clinical Report
•overview of the acuity by data element of all active clients of the organization at a point in time •Option to run report by selected domains and download then for analysis
Organizational Report #3: Operational Report
•Track the number and status of assessments at organizational and assessor levels•Provides an understanding of the workload of assessors and status of completing assessments
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Organizational Report #3: Operational Report
Workload
interRAI CHA Standardized IAR Reports
Report Description
Report #1: Frequency of CAPs triggered
Understanding the needs of your client population by listing in descending order the frequency of all CAPs triggered
Report #2: Frequency of Outcome Measures/Scales
Report #3: CHA CAPs and Outcomes Measures Profiles for Client ED visits
Report #1: Frequency of CAPs triggered
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interRAI CHA Standardized IAR Reports
Report Description
Report #1: Frequency of CAPs triggered
Understanding the needs of your client population by listing in descending order the frequency of all CAPs triggered
Report #2: Frequency of Outcome Measures/Scales
Understanding the high risk needs of your client population based on frequency of the Outcome Measures/Scales scores
Report #3: CHA CAPs and Outcomes Measures Profiles for Client ED visits
Understanding the needs of your client population according to the number of times they visited the ED in last 90 days (before their most recent assessment) based on the frequency of:
• Clinical Assessment Protocols triggered &• Outcome Measures/Scales scores
Report #2: Frequency of Outcome Measures/Scales
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interRAI CHA Standardized IAR Reports
Report Description
Report #1: Frequency of CAPs triggered
Understanding the needs of your client population by listing in descending order the frequency of all CAPs triggered
Report #2: Frequency of Outcome Measures/Scales
Understanding the high risk needs of your client population based on frequency of the Outcome Measures/Scales scores
Report #3: CHA CAPs and Outcomes Measures Profiles for Client ED visits
Understanding your client population according to the number of times they visited the ED in last 90 days (before their most recent assessment) based on the frequency of:
• Clinical Assessment Protocols triggered &• Outcome Measures/Scales scores
Report #3: CHA CAPs and Outcomes Measures Profiles for Client ED visits
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Report #3: CHA CAPs and Outcomes Measures Profiles for Client ED visits
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CAPs & Outcome Measures/Scales
Overview
Getting back to Basics
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Assessment Process Flow
Core CHA
Care Plan Review
Review: phone call or visit to review any aspect of the care/service plan
Reassessment: face to face comprehensive assessment
Supplements CAPs &Outcome Scales
Reassessment
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Clinical Assessment Protocols
Structured, problem
oriented frameworks to
organize information
and support care
planning
• Specific clinical characteristics are used to identify clients who could benefit from further evaluation of specific problems either because they are: – at risk for decline
or– show potential for improvement
• Trigger links to a series of problem oriented assessment protocols
• Clinical expertise and choice is important
• Not care path/care maps
Adapted with expressed permission from ideas for health, University of Waterloo, June 2010
• Enable client’s strengths, needs and preferences to be taken into consideration when developing the care plan
• Guide the care plan to resolve potential problems, reduce the risk of decline or increase the potential for improvement
• Helps the assessor to visualize a complete picture of the client by taking into consideration internal and external factors
• Will work with all of the interRAI assessment tools
Benefits of CAPs
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CHA Core Assessment
Triggers:1st: G4a – Activity level less than 2 hrs2nd: G2f- Locomotion-Independent
Physical Activities Promotion
CAP
CAPS link the information gathered in the assessment with the goal of problem resolution, reducing the risk of decline or increasing the potential for improvement
How CAPs are triggered
CAPs triggered from Core Assessment & Functional Supplement
Alison Betty
InterRAI CHA Outcome Scales / Measures• Used to evaluate the clinical status of a client
or group of clients and track their changes over time
• Software generated
• Derived from data collected by the completion of the InterRAI CHA assessments
Use of Outcome Scales/Measures: Benefits
• Information on client needs, complexity of clients in your HSP
• Information to prioritize quality improvement activities
• Evidence based for decision making
Outcome Scales /Measures
Outcome Scale
Range Description
Cognitive Performance Scale (CPS)
0-6 Indicator of Cognitive Status Section C Cognition & Section D Communication
Depression Rating Scale (DRS )
0-14 Indicator of Depression The DRS is based on seven items from Section E1 Indicators of Possible Depressed, Anxious, or Sad Mood
Pain Scale 0-4 Predictor of Pain Based on 2 pain questions, pain frequency and pain intensity
Outcome Scales /Measures
Outcome Scale
Range Description
Self-Reliance Index (SRI)
Score 0 or 1 The SRI categorizes clients as being either self-reliant or impaired
MAPLe 1-5 The Method of Assigning Priority Levels (MAPLe) is used tocategorize clients into five levels of risk for adverse outcomes
Instrumental Activities of Daily Living Involvement Scale( IADL)
0-21 This scale is based upon a sum of seven IADL Self-Performance
Outcome Scales /Measures
Outcome Scale
Range Description
ADL Self-Performance Hierarchy Scale
0-6 The ADL Hierarchy Scale is a measure of ADL performanceCalculated from Core CHA & Functional
Changes in Health, End-stage disease and Signs and Symptoms (CHESS)
0-5 CHESS measures medical complexity and health instabilityCalculated from Core CHA & Functional
interRAI CHA Outcome Measures and Scales
Alison BettyBetty
interRAI CHA Outcome Measures and Scales
BettyAlison
Data Quality
The Value of Data Quality
Accurate interRAI CHA data will reflect:
• Accurate Outputs and Reports
• Evidence based decision making
• Accurate scores for risk management and quality improvement
Strategies for improving interRAI CHA Data /Coding Accuracy
• Accurate Coding
• Assessment practices
• Review all documentation / records
• Follow Best Practice Guidelines for the InterRAI CHA Reassessment
Strategies for improving interRAI CHA Data /Coding Accuracy• Check that all the sections are completed
and that the assessment is signed off as required.
• Check that the ARD dates are accurate and that the look back periods are correct
• Ensure that the coding is accurate and that it represents the clinical status of the client
Strategies for achieving interRAI CHA Data Quality
• Conduct Regular Data Quality Reviews
• Develop an Action Plan
• Use of Data Quality Management Tools
Data Quality Management: Checklist
Data Accuracy Review Schedule
Data Accuracy Monitoring Form
Data Accuracy Review Follow Up Plan
Strategies for achieving interRAI CHA Data Quality
• Maintain Staff Skills & Competency for completion of CHA assessments
• Continuous Quality Improvement
• Ongoing Education and Refresher Training
Coding Challenges and Checks:
• Common Coding Errors
• Cross-Validation Checks
• Assessment Look Back Period Exceptions
Common Coding Errors
Assessment Intent Document – Core interRAI CHA
This tool is not intended to replace the Core CHA assessment. It is intended as a support document to assist assessors with helpful tips in askingsome of the more challenging assessment questions. It does not provide you with coding options. Intent column is from the interRAI Coding Manual.
Assessment Intent Document – Functional Supplement
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interRAI CHA ADL Scoring Guide (G2)
Cross-Validation Checks:
True of False?
If a client is coded in the Core: J6a-pain frequency as 0 (no pain) then for the Core: J6 b, c, d• J6b-intensity of highest level of pain present• J6c-consistency of pain• J6d-breakthrough pain
Code all as 0 (no pain)
Answer: True
Cross-Validation Checks:
If a client is coded in the Core: G2f (locomotion on same floor) as 6 (total dependence)
a)FS: D2a-timed 4 meter walk must be coded as 99 (not tested)
b)FS: D2b-distance walked must be 0 (did not walk)
c)FS: D2c-distance wheeled self must be 0 (wheeled by others)
d)All of the above
Answer d) All of the above
Assessment Look Back Period Exceptions
Integrated Assessment Record• LHINs have access to aggregate clinical and will have access to operational
information through standardized reports based on the assessments your HSP uploads to the IAR.
• As part of the assessment standard, all completed assessments should be uploaded to the IAR. Uploading all assessments ensures availability of assessments for sharing, within the circle of care, and more accurate clinical reports
• The consent you gather determines if an uploaded assessment can be viewed through the IAR. If consent is not granted, the assessment cannot be viewed.
• Remember to work with you user coordinator to ensure that if staff has left your organization, their IAR accounts are removed from the system. Please see link below:
– https://www.ccim.on.ca/IAR/Private/Document/Forms%20and%20Guides/General/IPAddressAddRemoveChange_20130523_v1.0_AEM.doc
• Consider ways to include use of IAR in your workflow to support service planning and care coordination
• If your are having issues with uploading or viewing assessment within the IAR, please contact the IAR Support Centre at:
• Telephone: 1-866-909-5600
• Email: [email protected]
Key Messages: Planning for Data Quality
• Accurate interRAI CHA and Functional Supplement is the foundation for reliable CAPs and Outcome Scales
• HSP reports – software-generated and standardized IAR
• Sample tools for monitoring data quality• Tips to enhance coding accuracy • CCIM resources
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Supports• www.ccim.on.ca
for electronic copy of all electronic material
Support [email protected]
1-866-909-5600 option 9, select 1 to leave a message
Resources
Classification: Medium
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Wrap- up
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Thank you!
CSS CAP Support CentreContact Information
Email: [email protected]
Toll Free: 1-866-909-5600,
Option 9, press 1 to leave a voicemail message
Website: www.ccim.on.ca