Data Specialist Meeting Tuesday, July27, 2004

March 2012Data Specialist Meeting

Eleni PressleySystems Analyst Data Support

ReminderMid-Year Promotions Make a screen print of panel A10. Withdraw the student with W01 using the date of the promotion. Re-enroll the student with R01 in new Grade Level with the Date of the promotion. ONE TRANSACTION Reactivate and / or change the schedule.Steps3New Procedures - continuedImportant ReminderIf the student is co-enrolled at another site (PATS, Community School, George Stone..), you MUST contact the other school and let them know what you did.When you withdraw the student, it will withdraw ALL schedule records, even those at other schools.4Grade Processing Timelines

Based on District Calendar

Survey Change ProcessChange in ProductionRequest change form from Jennifer or Cheri Fill out form completelyGet SignaturesCall 429-2900 to make appointmentMake changes in Survey regionTurn in form the DAY THE CHANGE is made in Survey Region

SURVEY 3 EDITS/VALIDATESFederal StateImmunization Errors Give to your School Nurse.Email Jennifer or Cheri the changes

EXCEPTIONAL STUDENT EDUCATION

Panel 23

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Entry CodesE01 Students last school of enrollment was a public school in Escambia County. In the previous year.

2010-2011 Escambia Public

2011-2012 Escambia PublicEntry CodesE02 Students last school of enrollment was a Public School outside of Esc. Co.

Entry CodesE03 Students last school of enrollment was a Private School program in or outside of Escambia Co.

PrivatePublic

Entry CodesE04 Students last school of enrollment was a Home Education program in or outside of Escambia Co. ( Not ESE / Homebound Ed )

Entry CodesE09 - Students last school of enrollment was not in the U.S.A. or a U.S. Commonwealth or Territory.

Re-Entry CodesR01 Enrolled in Escambia SchoolRe-enrolling in same Escambia School

Re-Entry CodesR02 Enrolled in Escambia Schoolre-enrolling in different Escambia School

Holm ElemWeis ElemRe-Entry Codes R03 Left Escambia School and unexpectedly re-enrolling in an Escambia School.

A07 ERRORSIF THERE IS AN A07 RECORD WITH R01, R02, OR R03THENTHERE MUST BE A PREVIOUS RECORD IN THE SAME SCHOOL YEAR.

WITH AN ENTRY CODE OF E01-E05 OR E09

WITH A WITHDRAWAL DATE LESS THAN OREQUAL TO THE ENTRY/RE-ENTRY DATE.

REPORTMTS8601For Next School YearRolled into SY-13 School Descriptions(F05 Panel) Bell Schedules (C02 Panel) All Calendars

MTS5007P ELL(LEP) RosterNext School Option20Enrolling Students For YEAR-13 Next Year Entry Fields ProceduresStay logged in to year (12) Next Year Entry Code fields Panel A04

21Enrolling Students For YEAR-13 New To District never in Escambia County Schools

A. Panel A03 - Add basic demographic data WITHOUT Entry Code, Date, School, Grade etcB. Must add Prior School info under the PD, PS, PC fieldsC. Panel A04 Code NEXT ENT Code, Schl, Grade info. 22Enrolling Students For YEAR-13

1.New To District23Enrolling Students For YEAR-101.New To District

1.New To District24Enrolling Students For YEAR-13

W/D From District and DOES NOT plan to return next year.

Panel A04 Key N999 in Next School Field25

N999 26Enrolling Students For YEAR-13 If NEXT ENTRY CODE highlights in ERROR on PANEL - A04 Check prior school fields to make sure you have the correct entry code.

27Enrolling Students For YEAR-13

WAIT TILL AFTER THE ROLL on June 30th 2012

Withdrew during 2011-2012

28Query Lines

Query LinesCourses Starting with 8Courses Taught in 3rd PeriodQuery Lines

Courses Ending with a T (ESOL)Query Lines

When searching A01 for a student, start with a general search, not specific.Edit Masks in Job Submission

Any character or blank.Numeric or blank.Alpha and Required2 Characters1st Any character or blank2nd - NumericDateCurrent School #Either Current School #

ORNext School #PROPOSED SUMMER 2012 PROGRAMS

Proposed Reading Camp6/11/12 7/19/12 (Mon Thurs)

Belview Elem, Molino Park, Oakcrest, Semmes, McArthur, Pleasant Grove

Proposed ESE Extended School Year 7/2/12 7/26/12 (Mon - Thurs)

Westgate, Lakeview

Proposed Voluntary PK6/11/12 8/6/12 (Mon Thurs)

Bellview Elem, Semmes, McArthur, Pleasant Grove

36

Wednesday, April 25, 2012 J. E. Hall Center, ROOM 1608:00am--12:30am ALL CentersNext Data Specialist Meeting