March 18th & 19th, 2016

Friday, March 18th, 5:00PM – 9:00PMSaturday, March 19th, 10:00AM – 6:00PM

Contractors ~ Home Improvement ProfessionalsHome Furnishings & Appliance Dealers ~ Service Providers

Home Decorating Ideas & Products ~ Lawn & Garden Equipment Dealers Landscaping Services & Products ~ Food & Drink ~ and Much More!

Shop dozens of local businesses under one roof and enjoy show discounts!

Times Square Shopping Center ~ 4298 Richmond Road, Warsaw, VA 22572 (adjacent to Tractor Supply)

EVENT PRODUCED BY

For Event Details & Vendor Registration, Visit www.BRHGS.com

FREE ADMISSION!

2016 BAY RIVER HOME & GARDEN SHOW Friday, March 18, 2016 | 5:00 PM – 9:00 PM Saturday, March 19, 2016 | 10:00 AM – 6:00 PM

Times Square Shopping Center 4298 Richmond Road, Warsaw, VA 22572

☐ 10’ x 10’ Standard Booth $ 400.00

☐ 10’ x 20’ Two (2) booths combined $ 750.00

☐ Other Size or Outdoor Display $

Exhibitor Business Name

Exhibitor Contact Person

Mailing Address

City State Zip Code

Business Phone Cell Phone

Website E-Mail

Special Needs / Requests

Show is produced and coordinated by: BAY RIVER REALTY B. Jason Patton 17678 Richmond Road / P.O. Box 656 Callao, VA 22435 (804) 529-5000 | (804) 761-6751

2016 BAY RIVER HOME & GARDEN SHOW GENERAL INFORMATION AND RULES

1 Booth spaces are 10’ x 10’. Booths may be combined in multiple configurations for an additional fee per booth.

2 Exhibitors are responsible for providing their own tables, chairs, extension cords, floor covering (if desired), partition/privacy dividers (if desired), tools, tape, and other set up materials. Clements Tent Rentals offers tables, chairs, pipe-and-drape dividers/back-drops, etc. They can be reached at (804) 333-4978.

3 Absolutely no materials may be nailed, screwed, bolted, stapled, or affixed to the walls or flooring. Tape may be used so long as it does not damage the walls.

4 Electrical service will be available for each booth to allow for standard electrical needs (standard lights, computer, television, projector, etc.) Exhibitors who need additional power need to make arrangements with the event coordinator prior to the setup of the booth. Wireless Internet service (Wi-Fi) will also be available for exhibitors and show attendees.

5 Event coordinator reserves the right to not allow certain electrical configurations if deemed as a safety hazard.

6 Displays cannot be higher than ten (10) feet and not extend beyond the 10’ x 10’ boundary (except in cases where additional space has been purchased).

7 Extension cords, rugs, and other booth accessories must be securely situated to prevent tripping by people walking.

8 Fire exits must be kept free of any obstructions at all times.

9 Exhibits with engines, gas and oil tanks – plastic must be placed under the unit to protect against floor damage.

10 Loud music, PA systems, and other devices deemed as a nuisance are not permitted.

11 Cell phone use is permitted so long as it does not disturb surrounding exhibitors.

12 All exhibitors must park in spaces far away from the main entrance during show hours. Temporary parking near front and rear doors is allowed during setup and breakdown of exhibits.

13 No propane, gasoline, or combustible liquids are permitted inside the building at any time, except for power equipment/tools/vehicles that are not running and have appropriate floor covering under them.

14 Set-up times are Thursday (March 17th) between 12 noon and 5 PM and Friday (March 18th) between 9 AM and 4 PM. All booths must be completed at least 1 hour prior to start of show. All exhibits must be removed from premises by no later than 12 noon, Monday, March 21, 2016. Show hours are Friday, March 18th, 5 PM to 9 PM and Saturday, March 19th, 10 AM to 6 PM. Booths are to be staffed during all show hours.

15 Exhibitors must remove all display items, trash and debris from booth space by no later than 12 noon, Monday, March 21, 2016, and clean space so that it’s in the same condition as it was prior to setup.

16 Full payment is due at the time of registration. No refunds.

17 Exhibitors are strongly encouraged to NOT breakdown booth display until after the show has ended. This helps prevent chaos, confusion, and possible harm to show attendees.

Show is produced and coordinated by: BAY RIVER REALTY B. Jason Patton 17678 Richmond Road / P.O. Box 656 Callao, VA 22435 (804) 529-5000 | (804) 761-6751

2016 BAY RIVER HOME & GARDEN SHOW GENERAL INFORMATION AND RULES

18 Exhibitors shall not hinder, harass, impede, or infringe upon another vendor.

19 Booth locations shall be determined and assigned by the show coordinator, unless advance arrangements have been made to reserve a specific location.

20 Exhibitors shall observe and abide by any additional regulations made by the show coordinator, producer, property owner, town, county, state, or federal authorities. The show coordinator, producer, property owner, or any of their employees, helpers, or agents SHALL NOT be held responsible for any damage, theft, or injury caused during the show (this includes setting up, taking down, and during show hours).

I / we hereby agree with these terms, rules and conditions.

Signature

Printed Name

Date

Title

Show is produced and coordinated by: BAY RIVER REALTY B. Jason Patton 17678 Richmond Road / P.O. Box 656 Callao, VA 22435 (804) 529-5000 | (804) 761-6751

2016

Marketing Plan • Distribution of full-color flyers to area businesses and individuals

• 2’x2’ signs placed at participating, high-visibility businesses

• Large banners placed along Rt. 360 at Times Square Shopping Center (event location)

• Social media posts on Facebook

• Email blasts to multiple databases of individuals, businesses, and organizations

• Radio spots on WRAR and WNNT

• Live radio broadcast on Saturday, March 19th

• Display ad in the Northern Neck News

• Display ad in the Northumberland Echo

• Display ad in the Westmoreland News

• Display ad in the Rappahannock Record (Kilmarnock / Lancaster & Northumberland)

• Display ad in the Rappahannock Times (Tappahannock / Essex)

• Full-color ad in House & Home

• Full-color ad in the Real Estate Pointer

• Full-color ad in the Real Estate Review

• Individual advertisements placed by participating business (cross-marketing)