marcedit for illinois library association conference 2011
DESCRIPTION
Demonstration of basic capabilities of MarcEdit, free MARC editing software for librarians by Terry Reese of Oregon State University.TRANSCRIPT
MarcEdit: free software that lets you edit MARC records and more!
Susan Lytinen
Data Projects Specialist
Gail Borden Public Library District
October 19, 2011
DemonstrationEditing MARC records
◦Individually◦As a batch
Creating MARC records from an Excel spreadsheet◦Saving commands as a template
Creating XML records from MARC records
Created by Terry Reese, Gray Chair for Innovative Library Services, Oregon State University http://oregonstate.edu/~reeset/marcedit/html/
Help abounds!MarcEdit homepageYou Tube videosConference presentationsTerry Reese workshopsMarcEdit software helpWhat’s New in MarcEdit blog and
RSS feed on MarcEdit StartPageMarcEdit-L
Editing MARC records – we need software!
Pieces of MarcEdit and file formats
Start with a MARC file, usually .mrc◦ Some MARC files come with different extensions,
such as .binCall up MarcBreaker to create editable,
“mnemonic” file, .mrkUse MarcEditor to edit the .mrk fileUse MarcMaker to change back to MARC file,
.mrcDelimited Text Translator can
convert .txt, .xls, .xlsx, or .mdb into .mrkDTT templates are saved as .mrd
Start MarcBreaker
Finding MARC files with extension .bin
MarcBreaker is fast
.mrk rules: not that hard!
Hard return at the end of each field
Blank line between records = at beginning of each
field, then field tag 2 spaces before indicators Blank indicator is
backslash \ $ is subfield delimiter.
Must include $a No space between
delimiter and subfield contents
# at beginning of line makes it a comment, won’t be included in MARC record.
To edit, just typeI added a 520 summary by typing in the 520
tag, then copying and pasting a blurb from Amazon.com.
“Find and Replace” is under the “Edit” menu
“Add/Delete Field” is under “Tools”“Electronic books” is
entered various ways:=655 \4$aElectronic books.
=655 \7$aElectronic books. $2local
=655 \0$aElectronic books.
I’ll delete all versions, then add what I want.
Some records had more than one “Electronic books” field.
The same utility adds fields, as well as deleting them.
MarcMaker copies your .mrk file to MARC .mrc
You can extract records to edit from a MARC file.
You can choose individual records by clicking on their check boxes, or you can do a keyword search.
After you click on “OK,” click on “Export Selected.”
Then decide whether you want the records that you extracted to be deleted from the original MARC file or not.
Save the extracted records in a .mrk file.
Then click “Exit” to close the record extraction window.
To edit the records, open MarcEditor from the StartPage, then open your .mrk file.
Creating MARC from a spreadsheet
Decide which columns you want to map
Delete everything but the rows you want to make into MARC records
Start the Delimited Text Translator
Tell the DTT the names of your files
DTT displays the 1st line of your spreadsheet
It helps to be looking at the spreadsheet with the information on how your want to map it.
Field 0 maps to 024 8\ $a
Field 1 maps to 024 1\ $a
Field 2 maps to 960 \\ $o
Entering constant data
Join the constant data to the previous line
Field 3 maps to 961 \\ $p
More constant data
Join the constant data to the previous line (again)
Field 9 maps to 1001\ $a
Field 10 maps to 245 10 $a
Saving a template
You have created a .mrk file
Use MarcEditor to look at your .mrk file
The records look complete
Compile the .mrk file to MARC
Loading commands from a template
MarcEdit can change MARC files to XMLOn the StartPage,
click on“MARC Tools.”
Click on “MARCMARC21XML.” Browse for your MARC file, and name the XML file that will be made. Click on “Execute.”
XML looks like this:
But wait… there’s more!Regular expressionsSchedulerZ39.50 searchingMARC to Dublin Core…
Questions?
Susan LytinenData Projects SpecialistGail Borden Public Library District270 N. Grove Ave., Elgin IL [email protected](847) 608-5013