Online Cataloging & Online Cataloging & Online Cataloging & Online Cataloging & g gg gIndexing Using Indexing Using

MARC21MARC21

g gg gIndexing Using Indexing Using

MARC21MARC21MARC21MARC21MARC21MARC21by Ana Maria B by Ana Maria B FresnidoFresnidoby Ana Maria B. by Ana Maria B. FresnidoFresnido

MARC2005-2006

MARC• stands for MAchine Readable stands for MAchine Readable Cataloging

• Computer recordsComputer records• Created according to a very specific set of standardsset of standards

• Designed for identifying, storing, and i i l i i f icommunicating cataloging information

MARC21 by A.M.B. Fresnido 2

MARC Names2005-2006 MARC Names

• 1960s – LCMARC’ • 1980’s – USMARC

2000 MARC21• 2000 – MARC21

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Reasons for Using MARC Records2005-2006

f U g M

1. Allows sharing of records2 Allows sharing of resources2. Allows sharing of resources3. It is a standard4. It is easy to learn

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Who Needs to Know MARC?2005-2006Who Needs to Know MARC?

• Acquisitions staffAcquisitions staff• Circulation staff• ILL staff• ILL staff• Reference staff• Administrative staff• Catalogersg• Systems staff

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Types of MARC21 Records2005-2006Types of MARC21 Records

1. MARC21 bibliographic records– provide descriptions provide descriptions – give access to those descriptions

t i bibli hi i f ti– contain bibliographic information

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Types of MARC21 Records (cont )2005-2006Types of MARC21 Records (cont.)

2.MARC21 authority records– provide established headings– provide established headings– provide cross references– used for authority control

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Types of MARC21 Records (cont )2005-2006Types of MARC21 Records (cont.)

h ld d3. MARC21 holdings records– provide holdings information p g f

about individual items4 MARC21 classification records4.MARC21 classification records

– Contain information about l ifi ti bclassification numbers

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Types of MARC21 Records (cont.)2005-2006

Types of MARC21 Records (cont.)

5. MARC21 community information recordsinformation records– Contain information about

d community events and organizationsg

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Sources of MARC Records2005-2006Sources of MARC Records• Free

– Shared systems– The Library of Congressy g

• Not Free/Fee Based– Bibliographic utilitiesg p– MARC record vendors– Z39.50 software– outsourcing

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Special MARC Terms2005-2006

p• MARC Tagg

– a 3-digit number– identifies the kind of data found identifies the kind of data found in the field associated with it

MARC fi ld• MARC field– the entire string of information identified by the tag

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Special MARC Terms (cont.)2005-2006

Spec al M erms (cont.)• MARC indicator

– 1-digit code (either a number or a blank space)i h i l i i – gives the system special instructions

about the data found in the field that follows itfollows it

• MARC subfield delimeter i l h h ll h – a special character that tells the system

that what follows it is a subfield code

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Special MARC Terms (cont )2005-2006Special MARC Terms (cont.)• MARC subfield codeMARC subfield code

– an alphanumeric code (0-9 or a-z)– identifies the kind of data that will be identifies the kind of data that will be found in the subfield that follows

• MARC subfieldMARC subfield– the string of information identified by the subfield codethe subfield code

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Special MARC Terms (cont )2005-2006Special MARC Terms (cont.)

• MARC control field or fixed fields– coded information that is used by coded information that is used by the system to quickly identify what the record is about (000)the record is about (000)

– provide search qualifiers (008)

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Tags

2005-2006

Control Field

Field

Subfield

Subfield code

Subfield d li t

MARC21 by A.M.B. Fresnido 15Indicators

delimeter

Most Common Field Groups2005-2006Most Common Field Groups• Indexed fields

– Contain headings or access points• Display fieldsp y

– Contain bibliographic description• Coded fields

– Useful for qualifying or limiting searches• Numbered fields

– Fields that contain numbers intended to uniquely identify records in a database

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Coded fields- useful for qualifying or limiting

2005-2006

Numbered fields-

q y g gsearches

Numbered fieldscontain the LCCN,

ISBN

Display fields-contain bibliographic

descriptionp

Indexed fields-contain headings and

access points

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p

2005-2006

I d d Fi ld H di Indexed Fields—Headings

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Patterns in MARC Headings Tags2005-2006 Main entries

1XX

Series statements

4XX

Subject headings

6XX

Added entries

7XX

Series added entries

8XX

P l P l P l P l P lPersonal nameX00

Personal100

Personal600

Personal700

Personal800

Corporate nameX10

Corporate110

Corporate610

Corporate710

Corporate810

Conference nameX11

Conference111

Conference611

Conference711

Conference811

Uniform titleX30

Uniform title130

Uniform title630

Uniform title730

Uniform title830X30 130 630 730 830

TitleX40

Series440

Topical TopicalX50 650

GeographicX51

Geographic651

Genre/Form Genre/Form

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Genre/FormX55

Genre/Form655

2005-2006

S l H di Sample Headings

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2005-2006

Main entries1XX1XX

Personal 100

Repeatable NoIndicator 1 Type of Personal name

0 Forename1 Surname

Indicator 2 Undefined-BlankSubfields

$a Name (surname and forenames)$q Qualification of name (fuller form)$b Numeration (of a king, a queen, etc.)$c Titles, and other words associated with the name$d D f b h d h fl h

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$d Dates of birth, death, or flourishing

2005-2006Added entries

7XXPersonal700

Repeatable Yes

Indicator 1 Type of personal nameIndicator 1 Type of personal name

0 Forename

1 Surname

Indicator 2 Type of added entry

# Not analytic

2 Analytic

Subfields .

$ N ( d f )$a Name (surname and forenames)

$q Qualification of name (fuller form)

$b Numeration (of a king, a queen, etc.)

$c Titles, and other words associated with the name

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$c Titles, and other words associated with the name

$d Dates of birth, death, or flourishing

$t Title of work

2005-2006

Series added entries8XX8XX

Personal 800

Repeatable Yes

Indicator 1 Type of personal nameyp p

0 Forename

1 Surname

Indicator 2 Undefined-Blank

Subfields

$a Name (surname and forenames)

$q Qualification of name (fuller form)

$b Numeration (of a king a queen etc )$b Numeration (of a king, a queen, etc.)

$c Titles, and other words associated with the name

$d Dates of birth, death, or flourishing

$t Title of work

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$v Volume or series number

2005-2006 Subject headings6XX

Personal 600Personal 600

Repeatable Yes

Indicator 1 Type of personal name

0 Forename

1 Surname

3 Family name

Indicator 2 Source of subject heading

0 LCSH

1 Children’s Annotated Headings

2 MeSH (National Library of Medicine)

3 National Library of Agriculture3 National Library of Agriculture

4 Local heading

5 National Library of Canada (English)

6 National Library of Canada (French)

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7 Source specified in $2

2005-2006

Subject headings6XX6XX

Personal600 (cont.)

Subfields

$a Name (surname and forenames)

$q Qualification of name (fuller form)

$b Numeration (of a king, a queen, etc.)

$c Titles and other words associated with the name$c Titles, and other words associated with the name

$d Dates of birth, death, or flourishing

$t Title of work

$v Form subdivision (what the work is)

$x Topical subdivision (what the work is about)

$y Chronological subdivision

$z Geographic subdivision

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$2 Source of subject heading or term

2005-2006

Main entries1XX1XX

Corporate 110Repeatable NoRepeatable NoIndicator 1 Type of Corporate name

1 Place or place and name2 Name (direct order)

Indicator 2 Undefined-BlankSubfieldsSubfields

$a Name of corporate body$b Each subordinate unit in the hierarchy of the

corporate body

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corporate body

2005-2006

Main entries1XX

Conference 111Repeatable NoIndicator 1 Type of Conference name

2 Name (direct order)2 Name (direct order)Indicator 2 Undefined-BlankSubfields

$ N f t b d$a Name of corporate body$n Number of meeting$d Date of meeting

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$c Place of meeting

2005-2006

Main entries1XX1XX

Uniform Title main Entry 130

Repeatable NoIndicator 1 Filing indicator

0-9 Nonfiling characters to skip before beginning indexingIndicator 2 Undefined-BlankSubfields

$a Uniform title$n Numbered part or section$$p Named part or section$l Language of work

$s Version

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$f Date of work

2005-2006Subject headings

6XXUniform title subject heading 630

Repeatable YesIndicator 1 Filing indicator

0-9 Nonfiling characters to skip before beginning indexingIndicator 2 Source of subject heading

0 LCSH1 Children’s Annotated Headings1 Children s Annotated Headings2 MeSH (National Library of Medicine)3 National Library of Agriculture4 Local heading5 National Library of Canada (English)6 National Library of Canada (French)7 Source specified in $2

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2005-2006Subject headings

6XXConference 611 (cont.)

Subfields$a Title $$n Numbered part or section$p Named part or section

$l Language of work$ g g

$s Version $f Date of work$v Form subdivision (what the work is)( )$x Topical subdivision (what the work is about)$y Chronological subdivision$z Geographic subdivision

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$2 Source of subject heading or term

2005-2006Subject headings

6XXTopical subject heading 650

Repeatable YesIndicator 1 Level of Subject term

# No information providedIndicator 2 Source of subject heading

0 LCSH1 Children’s Annotated Headings1 Children s Annotated Headings2 MeSH (National Library of Medicine)3 National Library of Agriculture4 Local heading5 National Library of Canada (English)6 National Library of Canada (French)7 Source specified in $2

MARC21 by A.M.B. Fresnido 31

2005-2006

Subject headings6XX

Topical 650 (cont.)p ( )Subfields

$a Topical heading$v Form subdivision (what the work is)$x Topical subdivision (what the work is about)$y Chronological subdivision$z Geographic subdivision$2 Source of subject heading or term

MARC21 by A.M.B. Fresnido 32

2005-2006

h dSubject headings6XX

Geographic subject heading 651R t bl YRepeatable YesIndicator 1 Undefined—BlankIndicator 2 Source of subject heading

0 LCSH1 Children’s Annotated Headings2 MeSH (National Library of Medicine)3 National Library of Agriculture4 Local heading5 National Library of Canada (English)6 National Library of Canada (French)7 Source specified in $2

MARC21 by A.M.B. Fresnido 33

7 Source specified in $2

2005-2006

Subject headings6XX

Geographical 651 (cont.)g p ( )Subfields

$a Topical heading$v Form subdivision (what the work is)$x Topical subdivision (what the work is about)$y Chronological subdivision$z Geographic subdivision$2 Source of subject heading or term

MARC21 by A.M.B. Fresnido 34

2005-2006

Display FieldsBibli hi D i i—Bibliographic Description—

MARC21 by A.M.B. Fresnido 35

2005-2006Title 245

Repeatable NoIndicator 1 Tracing/Indexing indicator

0 Do not index the title as an added entry1 Index the title as an added entry

Indicator 2 Filing indicator0-9 Number of characters to skip before beginning indexing

f ldSubfields$a Title proper$n Numbered part or section$p Named part or section$p Named part or section$h General material designation (GMD)$b Parallel title(s); other title(s)/subtitle(s); subsequent title(s)

(multiple title, without a collective title)

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$c Statement of responsibility

2005-2006

Edition Area 250Repeatable NoIndicator 1 Undefined—BlankIndicator 2 Undefined—BlankSubfields

$a Edition statement$b Statement of responsibility

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$b Statement of responsibility

2005-2006

Publication details 260

Repeatable YesRepeatable YesIndicator 1 Sequence of publishing statements

# Not applicable/no info provided/earliest avail. Publisher

2 Intervening publisher3 Current/latest publisher

Indicator 2 Undefined—BlankSubfields

$a Place of publication$b Publisher

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$b Publisher$c Date of publication

2005-2006

Description 300Description 300

Repeatable YesIndicator 1 Undefined—BlankIndicator 2 Undefined—BlankS bfi ldSubfields

$a Extent of item (for books: pages)$b Other physical details (for books: ill. or p y (

not)$c Dimensions (for books: height, in cm.)$e Accompanying material

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$e Accompanying material

2005-2006

Series, Indexed 440Repeatable Yes Indicator 1 Undefined—BlankIndicator 1 Undefined BlankIndicator 2 Filing indicator

0-9 Nonfiling characters to skip before beginning indexingbeginning indexing

Subfields$a Series title$$n Numbered part or section$p Named part or section$v Series numbering

MARC21 by A.M.B. Fresnido 40

2005-2006

Notes 5XXRepeatable YesRepeatable Yes

Indicator 1 Undefined—Blank (unless otherwise noted)

Indicator 2 Undefined—Blank (unless otherwise noted)

Subfields

$a Note

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2005-2006

Coded Fields Coded Fields

MARC21 by A.M.B. Fresnido 42

L d (000)2005-2006 Leader (000) f 24 b f d• A string of 24 bytes of data

• Appears at the beginning of every pp g g yMARC

• Contains coded information that tells Contains coded information that tells important facts about the record itselftself

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Sample Leader Coding 2005-2006

p g(000/06)

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Fixed-Length Data El t (008)2005-2006 Elements (008)

• Contains 40 bytes of data• Contains coded information that tells

important facts about the record and pthe material being described by the record

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Sample Fixed Length Data Coding2005-2006

p g g(008)

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S l Bibli hi R d2005-2006Sample Bibliographic Record

MARC21 by A.M.B. Fresnido 47

2005-2006

Enjoy your Enjoy your day!day!

MARC21 by A.M.B. Fresnido 48