Manufacturing Plant

Information Management

Function Chosen

Optical Fiber manufacturing Plant.

Functions and Processes involvedSalesProcurementProductionQuality control and assuranceDispatch

SalesCustomer Id Customer nameLocationCountryProduct detailsBill of materialQuantityLead timeRegular or new

ProcurementAvailable inventory-Raw material-Product code

Supplier databaseName AddressIGI (incoming goods inspection data)Material Type of order

Creating purchase orders from sales orders.This is the first step of the purchase management process and with a purchase order you indicate your buying intentions to a seller.

E-mailing ordersis the next step. Purchase orders are no longer issued on paper instead they are in most cases sent electronically.

Getting best pricing from you suppliers.You have to find a seller that guarantees you the best price for the goods or services offered in terms of quality and quantity, time and location.

Make sure suppliers deliver on time.It is important to keep an eye on the estimated delivery dates set for your purchases. You have to find out as soon as possible when your suppliers are not delivering on time so you can make necessary changes and keep your clients happy.

Record full history of purchases.You have to know what has been purchased from who, when, and at what prices, so it is important to keep records of all your purchases.

ProductionMachine code(ID) used by operatorOperator IDBatch detailsRaw material usage Production data machine wise, shift wise, operator wise.SOP checklistSpecificationsProduction lead time

Quality controlProduct Details: Machine TypeMachine NoSpecification Operator on the machineParameters to check the machineSOP

Cont.Testing: If the product is conforming to the requirements then dispatch or else send it to testing department for further changes required. Even if the changes are unmet then it scrapped.

Dispatch PRODUCT IDProduct name Product number Hs code (If export)Manufacturing details CUSTOMER DETAILSName of the customerAddress of the customerContact detail ,ID numberType of customer(individual,wholesaler retailor )

Cont..LOCATIONPick up destinationFinal destination ORDER NUMBERXxxxxxQUANTITY DISPATCHAmount of ton .No. of packets Packaging type

Information flow between department Type of order Order duration1-CUSTOMER PROCUREMENT Dispatch Info needed customer id,Nationality2- Customer Dept. Sales Department information flow Regular ,new customer

Price ,Quantity,cust id3- Customer Dept Finance Dept payment terms ,supplier details

Cont.. Qty,Available r/m4-Customer dept Production Dept disptach date , duration

5-Production Dept Quality Dept Machine code batch details,Operator cableFeedback

INFORMATION FLOW BETWEEN DEPARTMENTS

Customer Database &Procurement DepartmentDetails to be given of Customer to Procurement Department are Type of orderBill Of MaterialOrder DurationDispatch date

Customer Database &Sales Department

Details to be given of Customer to Sales Department are Customer IDNationalityRegular/New Customer

Customer Database &Finance Department

Details to be given of Customer to Finance Department are PriceQuantityCustomer IDSupplier Details

Procurement Department &Production Department

Details to be given of Procurement to Production Department are QuantityAvailable Raw MaterialDispatch DateDuration Of OrderIGI

Production Department &Quality Department

Details to be given of Production to Quality Department are -Machine CodeBatch DetailsShift DetailsOperator CodeFeedback to Production Department

Quality Department &Dispatch Department

Details to be given of Quality Department to Dispatch Department are Customer IDLocation to be dispatchedSpecificationProduct ApprovedQuantity

Various Reports for managementsales Total spend by department Cost savings by department Monthly/ Quarterly/ Annual Sales report. a. Volume wise.b. Customers wisec. Specification wise.

4. Employee performance report

Example: Quarterly sales report

Procurement:

Total spend by department Top 10 material group spend (all spend types and amounts) Top 10 vendor spend (all spend types and amounts)Cost savings by departmentSupplier evaluation.Based on priceBased on qualityBased on lead time.

Example

Production Shift wise/daily/ monthly/ quarterly/ annual production report.Machine wise production data.Operator wise production dataProcess Audit reportReal time informationMaintenance and inspection

Example: Machine wise monthly output in Kms

Quality Machine wise rejection reportsParameter wise rejection reportsOperator performanceReal time information

Example: Parameter wise Rejection

SECURITY

DATA SECURITYPasswords Authentication will be issued to the computers so there is no misuse of the data.Admin will have all the authority to access and use and give others authority to use the data.Firewalls will be installed to protect against viruses, unwanted software and data to be used.For Protection against unwanted access of data limited access to data is provided.

ContdPortable drives, camera phones, usb ports are blocked so that no data is transferable from our systems.

For protecting data against virus threats usage of Anti-Virus.

Data Backup on daily basis on offline drives.

Providing Education and Training for Data Security

DocumentationBill of materialCustomers specificationSuppliers specificationSystem manualTechnical guideQuality assurance (ISO certification)Delivery documents

INFORMATION SYSTEM

MAKE OR BUY DECISION

Cost-Benefit AnalysisDifferent costs associated with an implementation of an information system in optic fiber manufacturingacquisition price customizing the system installation in the computer system(supplier)technically testingtraining costactual transition costmaintenance cost

Benefits

Streamlined procedureReducing labour costJust in time delivery policyIncrease reliability of the companySuperior intelligence and more automated process

Information system Make or buy decisionMake-or-Buy decision (also called the outsourcing decision) is a judgment made by management whether to make a component internally or buy it from the market.So,to decide whether to outsource information system or do it inhouse,we need to find out cost associated with it. Resources required

RESOURCEQUANTITYPRICECOMPUTERS2010,00,000SOFTWARE2015,00,000PROGRAMMER612,00,000 (PER YEAR)TOTAL37,00,000

So, we know the total cost would be around 37 lakhs.If we outsourced it we can save money and control our expenses.In addition to that we can focus on our core operation i.e. manufacturingWe just have ensure security protocols are not breached for that we can hire 1-2 employees who will directly work with the other firm.