manoa town meeting preparing for the november 2005 wasc special visit

Manoa Town MeetingManoa Town Meeting

Preparing for the November Preparing for the November 2005 WASC Special Visit2005 WASC Special Visit

University of Hawai’i at ManoaUniversity of Hawai’i at Manoa

Brief ChronologyBrief Chronology March 1999 - Comprehensive Educational March 1999 - Comprehensive Educational

Effectiveness Review – gain accreditation Effectiveness Review – gain accreditation until 2010until 2010

March 2003 – Special Visit reaffirming March 2003 – Special Visit reaffirming accreditation until 2010, with a 2009 accreditation until 2010, with a 2009 Preparatory review as the next visitPreparatory review as the next visit

July 2004 – WASC Special Visit to UH July 2004 – WASC Special Visit to UH System results in cancellation of the UHM System results in cancellation of the UHM 2005 Progress Report and a Manoa Special 2005 Progress Report and a Manoa Special Visit for November 2005Visit for November 2005

November 7-9, 2005 - Special Visit to November 7-9, 2005 - Special Visit to address WASC Commission letters of 2004 address WASC Commission letters of 2004 and WASC Special visit report of 2003and WASC Special visit report of 2003

University of Hawai’i at Manoa

What’s Involved?What’s Involved?

The entire institution must be aware of the The entire institution must be aware of the special visit and its purpose. special visit and its purpose.

We need to prepare a special report focusing We need to prepare a special report focusing on the issues raised in the WASC letters.on the issues raised in the WASC letters.

Individuals from relevant parts of the Individuals from relevant parts of the institution must be involved in writing the institution must be involved in writing the report and hosting the three day special visit. report and hosting the three day special visit.

Leadership and faculty should review the Leadership and faculty should review the special report.special report.

Maintain a current website on WASC issues.Maintain a current website on WASC issues.


Issues in the 2003 ReportIssues in the 2003 Report Planning – align strategic plan to current priorities of Planning – align strategic plan to current priorities of

system plan, move it towards action steps, align plan system plan, move it towards action steps, align plan with budgetwith budget

Leadership and Governance – Build Manoa Leadership and Governance – Build Manoa administrative team, define roles of UH System and administrative team, define roles of UH System and UHM, let UHM control internal appointments, define UHM, let UHM control internal appointments, define role of medical schoolrole of medical school

Financial Management – clarify resource allocation from Financial Management – clarify resource allocation from system to UHM and internal allocation in Manoa, create system to UHM and internal allocation in Manoa, create transparent and timely budget process with understood transparent and timely budget process with understood principles and budget alignment to strategic goals, form principles and budget alignment to strategic goals, form internal budget committeeinternal budget committee

Educational Effectiveness and Assessment – embed Educational Effectiveness and Assessment – embed assessment into campus culture and review process, assessment into campus culture and review process, assess general education outcomesassess general education outcomes


Issues in the 2004 LetterIssues in the 2004 Letter

““The UH Manoa campus is currently unable either to enact The UH Manoa campus is currently unable either to enact the organizational plans of the Chancellor nor to resolve the organizational plans of the Chancellor nor to resolve second level problems emerging from the system second level problems emerging from the system reorganization. This hamstrings UH Manoa’s ability to reorganization. This hamstrings UH Manoa’s ability to manage its affairs.”manage its affairs.”

““the team reports that serious issues have emerged the team reports that serious issues have emerged regarding the relationship between the campus and both regarding the relationship between the campus and both the office of the President over lines of authority and the office of the President over lines of authority and staffing issues, and with the Board of Regents over staffing issues, and with the Board of Regents over organization and staffing requests.” organization and staffing requests.”

““the campus may, itself, no longer be meeting Commission the campus may, itself, no longer be meeting Commission expectations under the Standards of Accreditation….”expectations under the Standards of Accreditation….”


Progress to Date – Progress to Date – Leadership and GovernanceLeadership and Governance

Reorganization of the Manoa Chancellor’s Office to Reorganization of the Manoa Chancellor’s Office to create functional units to respond to campus create functional units to respond to campus needs.needs.

Formalization of shared governance through Formalization of shared governance through recognition of “consultation” in the reorganization recognition of “consultation” in the reorganization proposal, including Faculty Senate, Manoa proposal, including Faculty Senate, Manoa Leadership Team, ASUH and GSO.Leadership Team, ASUH and GSO.

End of hiring freeze in Chancellor’s office.End of hiring freeze in Chancellor’s office. Delegation of managerial hires back to UH System Delegation of managerial hires back to UH System

President.President. Ongoing discussions with UH System on Ongoing discussions with UH System on

UHM/System organization and roles.UHM/System organization and roles. Chancellor’s administrative team nearly complete.Chancellor’s administrative team nearly complete.


Financial Management and Resource Financial Management and Resource AllocationAllocation

Manoa Budget Advisory Group wrote Manoa Budget Advisory Group wrote recommendations for budget allocation recommendations for budget allocation and transparencyand transparency

Transparent biennium budget process Transparent biennium budget process with results posted on the webwith results posted on the web

Budgeting justifications around strategic Budgeting justifications around strategic planning prioritiesplanning priorities

Continued evolution of budgeting and Continued evolution of budgeting and allocation process through the system allocation process through the system budget planning sessionsbudget planning sessions


AssessmentAssessment Assessment of student learning outcomes Assessment of student learning outcomes

built into regular program reviewbuilt into regular program review Assessment workshop held for Council on Assessment workshop held for Council on

Program Reviews in Spring 2004Program Reviews in Spring 2004 General Education assessments planned for General Education assessments planned for

diversification and foundation requirementsdiversification and foundation requirements Evolving plans to build in departmental and Evolving plans to build in departmental and

university wide assessment university wide assessment Ongoing consultation and support for Ongoing consultation and support for

assessment through OVCAA and funding assessment through OVCAA and funding support for campus wide assessment support for campus wide assessment through OVCAAthrough OVCAA


Strategic PlanningStrategic Planning

Significant progress has been made in Significant progress has been made in many of the planning initiatives.many of the planning initiatives.

We need your help in identifying where We need your help in identifying where we have made progress in departmental we have made progress in departmental and unit planningand unit planning

We need to prioritize planning initiatives We need to prioritize planning initiatives and continue to move forward.and continue to move forward.

Another Town meeting focusing on Another Town meeting focusing on strategic planning priorities and action strategic planning priorities and action steps will be held in the spring. steps will be held in the spring.


Why Are You Here?Why Are You Here? To share your thoughts on these issuesTo share your thoughts on these issues To help us decide where we should go nextTo help us decide where we should go next To help move our strategic plan from a To help move our strategic plan from a

vision into priorities and funded action vision into priorities and funded action stepssteps

To help us account for what we have To help us account for what we have achievedachieved

To learn more about the issues effecting To learn more about the issues effecting our accreditation statusour accreditation status

To help us address the issues raised in the To help us address the issues raised in the 2003 and 2004 letters2003 and 2004 letters


Accreditation SurveysAccreditation Surveys

Please look over the issues we have Please look over the issues we have attached to the survey forms at your attached to the survey forms at your tabletable

Choose topics for discussion – with the Choose topics for discussion – with the table facilitator recording brief notestable facilitator recording brief notes

At your leisure, please visit our website At your leisure, please visit our website which is listed on the survey, and which is listed on the survey, and complete the electronic form or hand in complete the electronic form or hand in hardcopy to the OVCAAhardcopy to the OVCAA

Encourage your colleagues to register Encourage your colleagues to register their opinions as welltheir opinions as well


The WASC Advisory The WASC Advisory CommitteeCommittee

Pat Cooper - SOESTPat Cooper - SOEST Andy Hashimoto – Andy Hashimoto –

CTAHRCTAHR Tom Hilger – Tom Hilger –

GEC/Writing CenterGEC/Writing Center Carol Karimoto – Carol Karimoto –

Natural SciencesNatural Sciences Jon Osorio – Center Jon Osorio – Center

for Hawaiian Studiesfor Hawaiian Studies

Denise Konan – Denise Konan – EconomicsEconomics

Phyllis Wilhoite-Phyllis Wilhoite-Nakasone – LibraryNakasone – Library

John Norris – Second John Norris – Second Language StudiesLanguage Studies

Tim Lum-Ye – ASuhTim Lum-Ye – ASuh Marc LePape – GSOMarc LePape – GSO

Ex-officio – Neal Smatresk, Kelly Aune, Wendy Pearson, Myrtle Yamada, Helene Sokugawa



Open Mike SessionOpen Mike Session



Table DiscussionTable Discussionandand

Surveys Surveys


manoa town meeting preparing for the november 2005 wasc special visit

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