mandates management module august 18, 2009secretariat for administration and finance
TRANSCRIPT
Mandates Management Module
August 18, 2009Secretariat for Administration and Finance
Article 88a: “Maintain a database with the current mandates, which contains, among other things, the following information: the beginning and end of the mandate, origin of the mandate, program area, organ responsible for its execution, etc. This information must be used as a basis for determining actions to be undertaken by the General Secretariat during the budget year and should be made available to the Member States”. (CP/RES. 703 (1122/97)) dated May 27, 1997.
Article 88b:“Prepare, as far as possible, a classification of the mandates in each area, according to the level of priority the General Secretariat believes they should have”. (CP/RES. 703 (1122/97)) dated May 27, 1997.
Background Mandates on the Management of Mandates
General Standards General Standards
AG/RES. 1 (XXXVI-E/08) rev. 1 (Sep. 30, 2008)III.2.d“To instruct the Permanent Council to conduct, beginning in October 2008, a thorough review of all resources and expenditures of the Organization in the context of existing mandates, in order to prioritize and optimize the use of resources for future program-budgets…”
BackgroundMandates on the Management of Mandates
General AssemblyGeneral Assembly
CAAP (Oct. –Nov. 2008)CAAP (Oct. –Nov. 2008)
Has requested the GS/OAS to provide a list of mandates by program area, the cost of executing these mandates and the results of their implementation.
Mandates Management Module
Classified according to:• Sources• Pillars• Responsible organizational units
Mandates
Presented according to:• Functional Categories• Pillars• Responsible organizational units
PlannedResults
Linked by:• Pillars• Results• Responsible organizational units
ProgrammedResources
Mandates Management Module
Administer the mandates registry
Report on results and resources according to mandates
Ob
ject
ives
PlannedResults
ProgrammedResourcesMandates
Mandates Management Module
Mandates Registry
Classification of Mandates
Linking Mandates to Planned Results and Programmed Resources
Follow-up on the Mandates
Fu
nct
ion
s
Mandates PlannedResults
ProgrammedResources
Mandates Management Module
Mandates Registry
Classification of Mandates
Linking Mandates to Planned Results and Programmed Resources
Follow-up on the Mandates
PlannedResults
ProgrammedResources
Fu
nct
ion
s
Mandates
Mandates RegistryGeneral Assemblies 2006, 2007 and 2008
(ordinary and extraordinary)
General Assemblies 2006, 2007 and 2008 (ordinary and extraordinary)
Charter of the OASCharter of the OAS
Democratic CharterDemocratic Charter
Summits of the Americas (all)Summits of the Americas (all)
Strategic Plan of CIDI (last version)Strategic Plan of CIDI (last version)
Interamerican Conventions (all)Interamerican Conventions (all)
Ministerial Meetings (last meeting of each year)Ministerial Meetings (last meeting of each year)
Interamerican Action Plans and Programs Interamerican Action Plans and Programs
So
urc
es o
f re
gis
tere
d
man
dat
es
All Mandates
Only M
andates for the GS
Mandates PlannedResults
ProgrammedResources
Mandates Management Module
Mandates Registry
Classification of Mandates
Linking Mandates to Planned Results and Programmed Resources
Follow-up on the Mandates
Mandates PlannedResults
ProgrammedResources
Fu
nct
ion
s
SOURCE RESOLUTION
AG............
SUMMIT.......
CEPCIDI...
CICAD....
CARTA.
AG/RES. 1532 (08)AG/RES. 1533 (08)
.
.
.
.AG/RES. 1611 (09)AG/RES. 1612 (09)
.
.
.
.
.CUMBRE 2001
.
.
.CUMBRE 2005
.
.CEPCIDI 2004
.CEPCIDI 2007
.CICAD 2000
.
.CICAD 2002
.CARTA OEA
.
SUB-PILLARS
EDUCATION....
TRADE...
TOURISM..........
AUDITS....
PUBLIC RELATIONS.....
BUILDINGS..
EQUIPMENT
Mandate 1Mandate 2..Mandate “n”
Mandate 1Mandate 2..Mandate “n”
Mandate 1Mandate 2..Mandate “n”
Mandate 1Mandate 2..Mandate “n”
Mandate 1Mandate 2..Mandate “n”
Mandate 1Mandate 2..Mandate “n” Mandate
Group2
Mandate Group
2
Mandate Group
1
Mandate Group
1
Mandate Group
“m”
Mandate Group
“m”
PILLARS
INTEGRAL DEVELOPMENT
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.POLICY DIRECTION
.
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.
.
.
.INFRASTRUCTURE
.
.
.
Classification of Mandates
Mandates PlannedResults
ProgrammedResources
Classification of Mandates
Mandates grouped according to three levels of functional classification:
Mandates PlannedResults
ProgrammedResources
Classification of Mandates
Democracy and GovernanceDemocracy and Governance
Human RightsHuman Rights
Integral DevelopmentIntegral Development
Multidimensional SecurityMultidimensional Security
Policy DirectionPolicy Direction
Support to the member StatesSupport to the member States
AdministrationAdministration
InfrastructureInfrastructure
Mandates PlannedResults
ProgrammedResources
Classification of Mandates
Measures of protection and follow-up on casesMeasures of protection and follow-up on cases
Support for the policies of promotion and protection Support for the policies of promotion and protection
Examples for Human Rights:
Mandates PlannedResults
ProgrammedResources
Classification of MandatesExamples for “Measures of protection and follow-up on cases for Human Rights”
Mandates PlannedResults
ProgrammedResources
Mandates Management Module
Mandates Registry
Classification of Mandates
Linking Mandates to Planned Results and Programmed Resources
Follow-up on Mandates
Mandates PlannedResults
ProgrammedResources
Fu
nct
ion
s
SOURCE RESOLUTION
GA............
SUMMIT.......
CEPCIDI...
CICAD....
CARTA.
AG/RES. 1532 (08)AG/RES. 1533 (08)
.
.
.
.AG/RES. 1611 (09)AG/RES. 1612 (09)
.
.
.
.
.CUMBRE 2001
.
.
.CUMBRE 2005
.
.CEPCIDI 2004
.CEPCIDI 2007
.CICAD 2000
.
.CICAD 2002
.CARTA OEA
.
SUB-PILLARS
EDUCATION....
TRADE...
TOURISM..........
AUDITS....
PUBLIC RELATIONS.....
BUILDINGS..
EQUIPMENT
Mandate 1Mandate 2..Mandate “n”
Mandate 1Mandate 2..Mandate “n”
Mandate 1Mandate 2..Mandate “n”
Mandate 1Mandate 2..Mandate “n”
Mandate 1Mandate 2..Mandate “n”
Mandate 1Mandate 2..Mandate “n”
PILLARS
INTEGRAL DEVELOPMENT
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.POLICY DIRECTION
.
.
.
.
.
.
.
.
.
.INFRASTRUCTURE
.
.
.
Classification of Mandates
Mandates PlannedResults
Mandate Group
2
Mandate Group
2
Mandate Group
1
Mandate Group
1
Mandate Group
“m”
Mandate Group
“m”
ProgrammedResources
MandatesGroup
2
MandatesGroup
2
Mandates Group
1
Mandates Group
1
MandatesGroup
“m”
MandatesGroup
“m”
Mandates PlannedResults
ProgrammedResources
Classification of Mandates
Classification of Mandates
ORGANIZATIIONALUNIT
SECRETARIAT
DECO......
DSDSM......
CICTE....
CICAD....
DEC..
DTT
SAP.............
SMS.........
SEDI...
Mandates Group
2
Mandates Group
2
Mandates Group
1
Mandates Group
1
Mandates Group
“m”
Mandates Group
“m”
Linking Planned Results
Operating PlanGOAL
123....123....123..123..12.1
Mandates PlannedResults
ProgrammedResources
Linking Mandates to Organizational Units
Each group of mandates is assigned to one or more responsible Organizational Unit.Each group of mandates is assigned to one or more responsible Organizational Unit.
Example: the mandate groups within the pillar of Human Rights are assigned, according to their compentency, to the IACHR, to the Court IHR, to the CIM and to the IIN.
Example: the mandate groups within the pillar of Human Rights are assigned, according to their compentency, to the IACHR, to the Court IHR, to the CIM and to the IIN.
Mandates PlannedResults
ProgrammedResources
Classification of Results
The operating goals of each Organizational Unit are registered in the Operating Plan System (in use since 2006).
The operating goals are grouped within the mandate groups previously established.
Mandates PlannedResults
ProgrammedResources
Linking results with mandates
The operating results are linked to mandate groups according to the responsible organizational units. The operating results are linked to mandate groups according to the responsible organizational units.
Mandate group results are assigned automatically to the corresponding sub-pillars and pillars.Mandate group results are assigned automatically to the corresponding sub-pillars and pillars.
Mandates PlannedResults
ProgrammedResources
ORGANIZATIIONALUNIT
SECRETARIAT
DECO......
DSDSM......
CICTE....
CICAD....
DEC..
DTT
SAP.............
SMS.........
SEDI...
Mandates Group
2
Mandates Group
2
Mandates Group
1
Mandates Group
1
Mandates Group
“m”
Mandates Group
“m”
Linking Planned Results
Operating PlanGOAL
123....123....123..123..12.1
Mandates PlannedResults
ProgrammedResources
Human Resource 1 Human Resource n.Material Resource 1Material Resource n
Human Resource 1 Human Resource n.Material Resource 1Material Resource n
Linking Programmed Resources
Assigning Resources
The human and material resources, from both the regular fund and other funds, originate from the corresponding approved annual budget.
The human and material resources, from both the regular fund and other funds, originate from the corresponding approved annual budget.
The resources are associated with the operating goals of each unit through the corresponding annual operating plan.
The resources are associated with the operating goals of each unit through the corresponding annual operating plan.
Mandates PlannedResults
ProgrammedResources
Linking Resources to Mandates
Each operating goal has human and material resouces associated with it from both the regular fund and other funds.
The resources are linked to mandate groups through the results.
Mandates PlannedResults
ProgrammedResources
Mandate Management Module
Mandate Registry
Classification of Mandates
Linking Mandates to Planned Results and Programmed Resources
Follow-up on Mandates
Fu
nct
ion
s
Our Challenge
8Sources
Identified
8Sources
Identified
Circa 50Responsible
Organizational Units
Circa 50Responsible
Organizational Units
Types of Reports
The standard type of reports covers a three year period with a lag time of one year between mandates and results
The standard type of reports covers a three year period with a lag time of one year between mandates and results
Mandates
PlannedResults
ProgrammedResources
Types of Reports
The standard type of reports covers a three year period with a lag time of one year between mandates and results
The standard type of reports covers a three year period with a lag time of one year between mandates and results
Mandates
PlannedResults
ProgrammedResources
Types of Reports
The standard type of reports covers a three year period with a lag time of one year between mandates and results
The standard type of reports covers a three year period with a lag time of one year between mandates and results
PlannedResults
ProgrammedResources
Mandates
Classification of Mandates
Democracy and GovernanceDemocracy and Governance
Human RightsHuman Rights
Integral DevelopmentIntegral Development
Multidimensional SecurityMultidimensional Security
Policy DirectionPolicy Direction
Support to the member StatesSupport to the member States
AdministrationAdministration
InfrastructureInfrastructure
Classification of Mandates
Measures of protection and follow-up on casesMeasures of protection and follow-up on cases
Support for the policies of promotion and protection Support for the policies of promotion and protection
Examples for Human Rights:
Classification of Mandates
Preventative measures against forced disappearancePreventative measures against forced disappearance
Follow-up on, and proposals of, criteria used in mechanisms for the protection of human rights
Follow-up on, and proposals of, criteria used in mechanisms for the protection of human rights
Measures against racismMeasures against racism
Access for victims to the Inter-American System of Human RightsAccess for victims to the Inter-American System of Human Rights
Examples for “Measures of protection and follow-up on cases for Human Rights” :
Mandate Management Module
Mandate Registry
Classification of Mandates
Linking Mandates to Planned Results and Programmed Resources
Follow-up on Mandates
Fu
nct
ion
s
Next StepsReview and validate sources and classification of mandates
Report on qualitative results
Extend the scope to all Pillars
Develop Phase II of the Module
Nex
t S
tep
s
Political Bodies
Organizational Units of the SG
SAF/DPF & DOITS
SAF/DPF & DOITS
Integrate the Module with the core systems of the SGSAF
Mandates Management Module
August 18, 2009Secretariat for Administration and Finance