managing web sites, aaron wigley managing monash web sites: the holy grail aaron wigley, monash...
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![Page 1: Managing Web Sites, Aaron Wigley Managing Monash Web Sites: The Holy Grail Aaron Wigley, Monash University September 30th, 1998](https://reader033.vdocuments.mx/reader033/viewer/2022052913/56649d2b5503460f94a005c7/html5/thumbnails/1.jpg)
Managing Web Sites, Aaron Wigley
Managing Monash Web Sites:The Holy Grail
Aaron Wigley,Monash University
September 30th, 1998
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Managing Web Sites, Aaron Wigley
Act I:The Problem
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Managing Web Sites, Aaron Wigley
Our Hero Ventures Forth
… rushing forth in search of the Holy Grail of Flexible Flexible LearningLearning...
our hero stumbles to a stop asking “Where’s the infrastructure?”
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Managing Web Sites, Aaron Wigley
What sort of Infrastructure?
• Some place to store the documents
• Sidekicks, er, a Support Team
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Managing Web Sites, Aaron Wigley
Dragons to Slay on the Way...
There are a number of challenges before our team.
• Time,Time,• Budget,Budget,• Politics,Politics,• Standards.Standards.
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Managing Web Sites, Aaron Wigley
The Dragonof Time
• Deadlines. Start of Year. Start of Semester. Open Day.
• Short time-lines• Documents break over time.
Links change, content expires.
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Managing Web Sites, Aaron Wigley
The Dragonof Budget
• Funding cuts - how do we put on extra sidekicks to handle all the heroes?
• Staff training• Tools cost money too
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Managing Web Sites, Aaron Wigley
The Dragonof Politics
• Pages have requirements. There are Monash standards.
• Copyright.• Approval.• Disclaimers.
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Managing Web Sites, Aaron Wigley
The Dragonof Standards
• Standards, so many to choose from? Where do you invest the effort?
• Actually, this dragon is on our side. Open Standards are designed to minimize overall effort.
• Standard documents provide a framework for automation, saving time.
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Managing Web Sites, Aaron Wigley
Act II:In an Ideal World
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Managing Web Sites, Aaron Wigley
Let’s write a book...
• Why can’t we think of a web site as a complex book?
• Someone thinks of an idea,• Then writes the content,• Then it is edited,• And finally, published.
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Managing Web Sites, Aaron Wigley
Printed Book Process
Concept
Authoring
Editing
Publication
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Managing Web Sites, Aaron Wigley
But we aren’t quite there yet...
• Content is not always recorded in HTML first.
• Official documents need approval.
• What about next semester/year? Will it need revising?
• This suggests a CycleCycle.
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Managing Web Sites, Aaron Wigley
Possible Document Life Cycle
Concept
Authoring
Revision
Mark Up
Editing Validation
Approval
Publication
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Managing Web Sites, Aaron Wigley
Isn’t this a little Complicated?
• You bet! • It can be made easier. Stages can
be merged together, or even automated.
• Examples:– Mark-UpMark-Up is eliminated if the content
is authored in HTML first. – ValidationValidation is the province of
machines.
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Managing Web Sites, Aaron Wigley
So what do we really need?
• A largely automated framework, with minimal human intervention:
• Content authors submit work,• Editors edit the content,• Authority approves the document,• Periodically someone checks it for
accuracy of content.
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Managing Web Sites, Aaron Wigley
From One Document to the Next
• Documents do not live in isolation from one another.
• Some sort of site structure is required.
• There should be sufficient information on every document to locate it uniquely within the site
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Managing Web Sites, Aaron Wigley
We Also Need a Team
• Webmaster• HTML author(s)• Graphic Designer/Artist• Programmer(s)
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Managing Web Sites, Aaron Wigley
The Webmaster
• Responsible for the site as a whole
• There is a Monash Webmaster Policy
• Has editorial control over entire site
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Managing Web Sites, Aaron Wigley
Monash Webmaster Responsibilities
• “Webmasters should be aware of and readily contactable about their administrative area's Web presence.
• Webmasters should be aware of current Monash WWW policy relevant to their area's Web presence.
• Webmasters will be expected to provide initial directions to site authors.”
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Managing Web Sites, Aaron Wigley
HTML Authors
• Take content and turns it into HTML
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Managing Web Sites, Aaron Wigley
Graphic Designer/Artist
• Fulfills the role of illustrator, layout artist, and creator of incidental images
• Graphic Development for the Web panel, 2:00pm today
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Managing Web Sites, Aaron Wigley
Programmers
• Develop CGI, JavaScript, Java etc. applications for tailored tasks
• Essential for interactivity
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Managing Web Sites, Aaron Wigley
Act III:Case Study: Psychology
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Managing Web Sites, Aaron Wigley
Alas...
• We don’t stick truly to this model
• Attempted implementation at start of 1998
• Ran out of time• Currently low on HTML talent
within the department
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Managing Web Sites, Aaron Wigley
Instead...
• Academics generate the content in Word
• Send it for publication• It is marked up• Approved by hand• Published directly• Validated online (live)
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Managing Web Sites, Aaron Wigley
Design Choices
• Use University’s central webservers– cheaper– reduced workload
• Directory structure– changed drastically from 1997– now more resilient to change
• Use CSS at lower levels
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Managing Web Sites, Aaron Wigley
Priorities
• Student Material (November - February)
• Open Day (June-August)• Next-Year Enrolments (August-
October)
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Managing Web Sites, Aaron Wigley
Site Navigation
• Site is organized in a directory tree structure
• Every document has links back to all documents “above it”
Demonstration
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Managing Web Sites, Aaron Wigley
Authorization
• An attempt is made to comply with the Monash Style Guidelines
• Every official page needs someone to authorize it.
• Psychology does approval by hand
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Managing Web Sites, Aaron Wigley
Publication
• Development copy is kept in the V:\PSYCH\ directory
• When ready, uploaded to www.sci.monash.edu.au
• Frequently work is done directly online
• Other trusted staff may have direct access
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Managing Web Sites, Aaron Wigley
Security
• Under the one site we wish to have both public and private information
• Use by-machine restrictions• Use LDAP password
restrictions
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Managing Web Sites, Aaron Wigley
Validation
• In-house program performs site-wide validation automatically on the live site
• Produces comprehensive summaries and reports
• Runs daily to pick up any changes
Have a look now
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Managing Web Sites, Aaron Wigley
In Conclusion
• A large investment in resources is needed if you want to do the job properly
• Planning, with thought as to what you want online, and when.
• Automation is your friend• Good Luck