managing projects slides
TRANSCRIPT
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Managing Projects
Harry Puckering
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By the end of this training you will be able to (1): Define ‘project management’ List the essential features and stages of projects Describe how to create and evaluate SMART
objectives and quality standards Explain the personal skills and business tools
needed to manage projects List your stakeholders and explain why they are
important Describe how to plan the use of resources and
estimate expenditure and income throughout the lifecycle of the project
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By the end of this training you will be able to (2): Assess your preferred team role and the roles of
your colleagues Explain how to identify key stages and
anticipate and solve problems through brainstorming
List your ‘time bandits’ and describe techniques to combat them
Describe how to monitor and report on the project
Explain the common problems with business communication
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By the end of this training you will be able to (3): List some general rules for improving
communication effectiveness Describe how to brief and delegate effectively Explain how to successfully give and receive
feedback Describe how to propose solutions upwards Create an action plan to implement what you
learn
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Two groups define
1. Manage
2. Project
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Three groups unpack
1. Plan
2. Implement
3. Review
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SMART Objectives Time bound Realistic (relevant, reviewable,
reviewable) Agreed (action-orientated, adds
value, aggressive) Measurable Specific
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Group objectives exercise Read the scenarios
Pick one
Write the overall objective(s) for the scenario you have chosen
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Adair’s action-centred leader Plan Initiate Communicate Control Evaluate
Action-centred leaders or action-centred leadership?
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Stakeholders Define
Who are your internal stakeholders?
What do you need to do with them?
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Internal stakeholder brainstorming exercise
In your scenario groups, brainstorm the key stages of your chosen scenario
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External stakeholders
Market research
1. Desk
2. Qualitative
3. Quantitative
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Market research exercise
In your scenario groups, create a market research spec for your chosen scenario
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Time stealers List what causes you to lose or
misuse time
1. Total control2. Some control3. No control
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Time management tips
1. Ways to influence other people’s bad time management
2. Managing the telephone (inc. mobiles and voicemail, sending and receiving)
3. Managing meetings4. Managing email
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Time management tips Understand your work and energy cycles Chunk your time (group similar tasks) Build in breaks, meals and a sensible
leaving time Make yourself predictable (work to a
regular pattern) Share and agree your TM strategies with
your stakeholders
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Belbin team roles Resource
Investigator Plant Monitor Evaluator Completer Finisher Specialist
Shaper Co-ordinator Implementer Team worker Learner
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How do we monitor projects? Progress reports (monthly?
weekly?) Frequent short progress meetings
(implementers only) Project group meetings (able to
assign resources and budgets) Steering group meetings (strategic)
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Gantt exercise
On a flip chart list your options and conclusions to the whole group. Discuss.
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Style, delegation and briefing exercise
In groups, discuss and record then present the management styles of…
Kate Jackson James Lewis Senior Editors…paying close attention to delegation
and briefing.
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Rules for good communication on projects
Briefing and delegating
Giving feedback
Proposing solutions upwards
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Action plans What will you do?
When will you do it?
What obstacles do you foresee and how will you anticipate, avoid or eliminate them?