manager self service start hcm – human capital management

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Page 1: Manager Self Service Start HCM – Human Capital Management
Page 2: Manager Self Service Start HCM – Human Capital Management

This Presentation Will Show You…

• How to view employee job and personal info• How to temporarily change full/part time status• How to retire employee• How to terminate employee• How to promote employee• How to request Ad Hoc salary change• Next Steps

Page 3: Manager Self Service Start HCM – Human Capital Management

Ground Rules

Please ask questions to further your understanding about how the system works.

Please read the FAQs in your Reference Guide prior to asking your question.

Page 4: Manager Self Service Start HCM – Human Capital Management

Accessing the System

Page 5: Manager Self Service Start HCM – Human Capital Management

AvailableJuly 2

This is the ONLY place for MSS functions.

For other functions, please log into PeopleSoft.

www.asu.edu/interactive

Accessing the System

Page 6: Manager Self Service Start HCM – Human Capital Management

Manager Self Service Menu

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View Employee Personal Information

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Manager Self Service > Job and Personal Information > View Employee Personal Info

View Employee Personal Information

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If reviewing a direct report, click on their name from the list.

If reviewing an employee who rolls up to you, click on the org chart icon to the right of the respective direct report that the employee reports up through.

View Employee Personal Information

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Managers can view both job &

personal information for

employees that report or roll up

to them.

For example:• Original Date of Hire• Job Title• Home Address/Phone Numbers• Certifications• Birthday (NOT YEAR)

View Employee Personal Information

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Temporarily Change FT, PT, or PRN (as needed) Status

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Request to Change FT, PT, or PRN Status

Manager Self Service > Job and Personal Information > Request to ChangeFull/Part Time Status

• This function should only be used if the position does not change (funding does not change), but the employee temporarily needs to change their employment status (For example, intermittent FLMA).

• This change may also impact the employee’s benefit status.

Page 13: Manager Self Service Start HCM – Human Capital Management

• Full Time = 1.0 FTE (40 hrs week/52 weeks a year)

• Part Time = less than 1.0 FTE, if greater than .5 benefits eligible

• PRN = as needed, less than .1 FTE

• Exempt employees change in hours worked will cause the pay rate to

change.• Once the request is submitted, it

then goes to HR to process.

Request to Change FT, PT, or PRN Status

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Retire Employee

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Retire Employee

Manager Self Service > Job and Personal Information > Terminate Employee

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There are two actions under this section, one is retirement and one is retirement in lieu of termination.

Please see the definition of retirement in the SPP manual.

Retirement : Requires approval from OHR Benefits

Retirement in lieu of termination: Requires approval from OHR Partners.

Retire Employee

Page 17: Manager Self Service Start HCM – Human Capital Management

• Retirement request goes to HR for further processing.

• Work with your HR Rep/Partner if you have any questions regarding this function before processing the request.

• Additional information for Employees that are Retiring can be found at; http://www.asu.edu/hr/benefits/retirement_info.html

Retire Employee

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Terminate Employee

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http://www.asu.edu/hr

HR AdvisorTermination Checklist

Prior to processing this action, you must follow the Termination Checklist located on the HR Advisor under Sample Letters and Checklist. You must have also received any necessary approval for involuntary terminations (from department and/or Human Resources) to move forward with this action.

HR’s Web Page

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Terminate Employee

Manager Self Service > Job and Personal Information > Terminate Employee

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There are two types of terminations, voluntary and involuntary.

For voluntary terms, please follow the steps in the Termination Checklist on the HR Advisor.

For involuntary terms, please work with your HR Rep and/or Partner.

Terminate Employee

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Reasons for Termination

Terminate Employee

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• This function does NOT go to HR for further processing. Once you click the submit button, it is complete.

• Work with your HR Rep/Partner if you have any questions regarding this function before processing the request.

• HR Termination Checklist can be found at; http://www.asu.edu/hr/hr_advisor/sample_letters_and_checklists/index.html

Terminate Employee

Page 24: Manager Self Service Start HCM – Human Capital Management

Promote Employee

Page 25: Manager Self Service Start HCM – Human Capital Management

Promote Employee

Manager Self Service > Job and Personal Information > Promote Employee

Follow the criteria listed in SPP 402-05 for career progression within or outside of classification for classified staff.

For Service Professionals or Administrators, please also follow the guidelines in SPP 402-05 and work with your HR Representative/Partner for further guidance.

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Reason for Promotion: select

Career Advancement

Position: select a position from

the existing positions.

If it is a new position, create the

position first using Position

Management.

Promote Employee/ Career Advancement

Manager Self Service > Job and Personal Information > Promote Employee

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Once you submit the promotion request, you will receive an email confirming the request was submitted and requires additional approval.

The “reports to” (next level manager) is also sent an email notifying them they have a request needing approval.

Promote Employee/ Career Advancement

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Managers can request an Ad Hoc Salary change in conjunction with the promotion.

Ad Hoc Salary Change and Promotion are two different steps and processes.

Promote Employee/ Career Advancement

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Approve Promotion

The manager who approves the

promotion receives an email

notice of the promotion request

with a link to this approve

promotion page.

Manager Self Service > Job and Personal Information > Approve Promotion

Promote Employee/ Career Advancement

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View Promotion StatusThe manager who initiates the promotion can also viewthe promotion status.

• Data Saved: It was approved.• In approval Process: It is still pending approval.

Manager Self Service > Job and Personal Information > View Promotion Status

Promote Employee/ Career Advancement

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Promotion Status Details

Promote Employee/ Career Advancement

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Ad Hoc Salary Change

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http://www.asu.edu/hr

SPP Manual

It is recommended that salary

increases follow the guidelines

in SPP 402-05, be approved by

the head of the department and

Human Resources is also

available for further guidance.

HR’s Web Page

Page 34: Manager Self Service Start HCM – Human Capital Management

Ad Hoc Salary Change

Manager Self Service > Compensation > Request Ad Hoc Salary Change

Managers can also access this function by clicking the Ad Hoc Salary Change link after submitting the Promote Employee Request.

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You can change any of the following three fields:– Change Percent

– Change Amount

– New Amount

Click the Calculate New Total, then the Submit button.

Ad Hoc Salary Change

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Once you submit the Ad Hoc Salary Change request, you will receive an email confirming the request wassubmitted and requiresadditional approval.

The “reports to” (next level manager) is also sent an email notifying them they have a request needing approval.

Ad Hoc Salary Change

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Approve Ad Hoc Salary Change

The manager who approves the

Ad Hoc salary change receives

an email notice of the request

with a link to this approve

Ad Hoc salary change page.

Manager Self Service > Compensation > Approve Ad Hoc Salary Change

Ad Hoc Salary Change

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View Ad Hoc Salary Change StatusManagers can also viewthe Ad Hoc salary change status.

Manager Self Service > Compensation > View Ad Hoc Salary Chg Status

Ad Hoc Salary Change

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Where to Get Help

There are several resources available to help you with your use of Manager Self Service.

• www.asu.edu/hr • http://hcm.asu.edu• Email [email protected]• Call the HCM help desk (480) 965-8700

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http://www.asu.edu/hr

SPP ManualHR AdvisorTermination Checklist

ALL information about HCM can be found here.

HR’s Web Page

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http://hcm.asu.eduAll info presented today is available here

FAQsCommunicationsReference & Resources

Visit often! Changes are happening rapidly

HCM Manager Self Service

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Last Slide

We may have time for some questions – (please check if the reference guide has the answer before asking)

If your question does NOT get asked and answered, put it on a 3X5 card – we will add it to the FAQ at http://hcm.asu.edu

Point your co-workers to http://hcm.asu.edu

Help your department transition to the new system!

If you feel like you don’t need the reference guide for future reference, please leave behind for the next session (it’s also available at http://hcm.asu.edu)

Remember – The system doesn’t “go live” until July.