Manager meeting summer 2016Tracy KrasnoffMPB Assistant General Manager

October 7, 2015

What is a manager

Manager role….

• Administratively supports the coaching staff so that they can focus their energy on the field and players

• Helps coach with parent perspective

• Serves as a liaison between your team and the club

• Portrays a positive image of your team and MPB

Manager Requirements• Background Check

• Once per soccer year .. August 1-July 31• Must be redone even if you did for Summer 2015

• Register as MPB manager• https://maplebrooksoccer.sportngin.com/register/form/071617924

• Every 3 years• Complete Concussion Training and upload certificate

• https://maplebrooksoccer.sportngin.com/register/form/326665423

• One time only• Attend Parents and Coaches Together (PACT) Training

KEY DATES• August 1

• Beginning of soccer year• October

• Manager meeting• Register as MPB Manager/Coach• Team budgets due to Assistant General Manager by October 19• Out of state tournament registration begins

• November• Nov. 1 Annual General Meeting and Team Meetings• November 3 Indoor Training Begins• Complete background check and concussion training• Order Uniforms – dates announced at AGM

• January• Most local tournament registration begins, continues thru April

• February• Feb. 12 State Cup Applications due: C1/PR only• Feb 22 Interclub Transfer Deadline• Feb 29 – Teams and coaches submitted to MYSA by registar

Key Dates continued…• March

• PACT training must be completed by parents• April

• Uniform orders delivered • April 15– MYSA Online Presentation for all teams• MPB Spring Manager Meeting/Pass distribution

• May• May 2 – Intraclub transfer deadline• May 3 – State Cup begins• May 2 - MYSA League play begins

• June• June 3-5 MapleBrook Tournament

• July• End of league play, playoffs, state• Fall Soccer registration, • Submit final reimbursement requests to accountant• Summer 2017 Tryouts

What/who is mpb

MPB Administrative Staff

MPB Soccer Operations Staff

MPB• MapleBrook Soccer Association• Standard team registrations for tournaments and events:• Acceptable formats:

• MPB – Coaches last name : MPB – Voeller• MPB-Team ID-Coach: MPB – GU15C1 - Voeller

• MPB – Team Mascot: MPB – Vukovi

• To create consistency with all teams• Do not register using only MPB or only team mascot.

MPB by the Numbers• 62 teams

• 850+ players

• 2 ½ Non – Coach/Training Employees• General Manager• Director of Coaching and Player Development• Club Registrar• Assistant General Manager is a full time volunteer

= A large, busy, and primarily volunteer organization

Governing Body

MPB Board of Directors• Ashraf Omar – President• Mark Fournier – Vice President• JoAnn Hix – Secretary• David Terry – Treasurer• Mark Robinson• Adam Krasnoff• Berdette Reuer• Mike DeBois• Claude Rayta• Pete Moroz

Governing Organizations• Minnesota Youth Soccer (MYSA)

• Part of USYS - US Youth Soccer• Most of our teams play MYSA league and will carry MYSA passes

• US Club• Small portion of teams will play US Club league or tournaments• All PR/C1 teams will have US Club passes for 2016• Unless you have been told you are US Club you are MYSA

MYSA (Minnesota Youth Soccer Assoc.)http://www.mnyouthsoccer.org•Administers youth soccer program, passes, leagues, etc.•Playing nights can be found on the MYSA website above•Secondary insurance for all with MYSA passes (coach, player, referee. etc).

• Contact MPB General Manager if an injury occurs during game, practice to determine coverage

•Travel permit…required to play out of state• Enables liability insurance on travel and while out of state• $25 for season if requested 30 days prior to travel • $75 if requested less than 30 days and good for one trip only

Rule Changes coming

Changes to US Soccer rules• Summer 2017 - Changes apply to all ages

• Teams will be formed based on calendar year• Lines up with international and ODP team formations

• Summer 2018 - Changes to rules for developmental ages (U9-U12)• Change in number of players on field and field size • Changes to goal sizes• Alterations to current game rules

• MPB board of directors and staff are currently reviewing rule changes and will present more information at the AGM. Discussions expected to continue thru spring on how this will impact our players/teams

communication

Team communication• Team Webpage – Required by all Teams

• Public site – remember this when posting information• Access is given to all managers/coaches thru your NGIN account. • Keep calendar up to date!!! – post all team and club training• Post game schedule to game page• List coaches and manager contact information • Upload team documents

• Email Distribution list• Email can also be sent thru team roster page

• Text Distribution list or Group Me for last minute changes• players and parents

• Cell phone – have all contacts in your phone• Team Twitter account – if public be cautious about details• Discuss with coach preference for missed practice/game

communication

MPB meetings

Annual General Meeting (AGM)• Annual membership meeting• Important Club Information• Update from the MPB Board of Directors• Election of Board Members• Team meetings held same day (11AM or 1:15PM)• Uniform fittings• Drawing for free uniform kit for all registered players in

attendance• This years meeting is:

• November 1, 12:15 PM• Osseo Junior High

Team Meeting November 1• 11AM or 1:15 PM at OJH (before or after AGM)

• Communicate with parents• Time of meeting and AGM• Paperwork they need to bring to meeting• Bring checkbooks for post dated checks and volunteer check

• Discuss agenda with coach• Use Team meeting checklist as a starting point

• Present team budget and collect payments and paperwork

• Tracy and Ben will be on site if you need help with your meeting or have questions

Collect at Nov. 1 Team Meeting1. MYSA Medical liability release form

• http://assets.ngin.com/attachments/document/0033/9172/medrelease.pdf

2. Volunteer Commitment Form with $125 check• http://assets.ngin.com/attachments/document/0016/2876/MPB_Volunteer_Commitment_Form.pdf

3. Providence liability waiver• http://assets.ngin.com/attachments/document/0084/4634/

Providence_Dome_Liability_Waiver_Form.pdf

4. Post dated checks for payment of 2016 fees

Email parents prior to meeting and tell them to bring these completed forms and their checkbook.

Volunteer Program

Volunteer Program Guidelines• Requirements

• 6 hours per family of all Summer U9-U17 players

• $125 deposit per player• Shredded at end of season if commitment us completed

• Each player must turn in both a commitment form and $125 deposit at team meeting to their team manager

• Deposit is not needed if for coaches/managers/board members

Volunteer Program Guidelines

• Volunteer hours per team for both Fall and Summer•6 hours each for one coach, one manager and one assistant coach

•Example 1: 3 coaches and 2 managers all do both seasons –• All will receive their full hours.

•Example 2: Summer only team with 3 coaches and two managers –• 2 coaches and one manager will get full hours or coaches and managers

can decide how they want to split the hours.

• Prior year hours do NOT carryover

Volunteer Program Guidelines• What qualifies as volunteer hours:

• Hours must be club hours not team hours. • Hours are claimed thru Dibs. • Only key staff have ability to give hours• Any hours not claimed thru Dibs must be approved by General

Manager or Assistant General Manager

• Example 1: Field coordinator offers you 4 hours to help with field prep. This is a club item and you will get the hours but only if we are told. Make sure that the field coordinator has emailed the GM or AGM about your hours.

• Example 2: Your coach tells you that you get four hours if you help him run a team event. Your coach does not have authority to give volunteer hours and these are team hours so you will not receive volunteer hours.

Off Field Training/Seminars at MPB

PACT Training• Parents and Coaches Together

• Partner with University of Notre Dame and MYSA• Designed to help coaches and parents work together to create a

positive and nurturing climate in Minnesota soccer.

• Attendance required once for each..• Coach• Manager• Family

• Dates for 2016• Begin in February • Check website for dates

ACL Prevention Seminar• Female soccer players U13 and older incur the highest

number of ACL injuries and are therefore at the highest risk

• Medical experts agree education and conditioning is key to prevention.

• MPB will host a seminar for all players in the coming month(s) on avoiding ACL injuries.

• Please encourage all girls U13 and older to attend• Details will be sent once seminar dates are set

Baseline Concussion Testing• Hosted by MPB in Winter

• Players U11 and older encouraged to attend

• Creates a baseline of cognitive skills to compare against if concussion is later suspected.

• Girls are at higher risk but all are encouraged to participate

• Details will be sent in coming months.

Path for the Prospective Student Athlete• Seminar for U15-U17 players and parents at all levels

• Presented by college coaches and former student athletes from all levels

• Topics covered include but are not limited to:• What does it mean to be a student athlete• Governing bodies of college athletics• What to look for when picking a college• Navigating the college recruiting process

Held historically in February

MPB on Field Training

Club Provided Training (CPT)• Gold, C2 and C3 Teams• PR/C1 teams will be doing strength and conditioning thru

Game Face in lieu of CPT for 2016• Total of 10 weeks • Team specific • Shown in yellow on dome calendar• Days of the week may change due to dome schedule • As it is team specific you need to make sure it is on your

team calendar

Pool Training• All U9 and U10 teams• Lead by Youth Director• One hour a week for 16 weeks • Teams will train within the following time frame

• Saturday 1-4 and Sunday 3-5• Final schedule will be released shortly

• Held at Grace Fellowship Church Gymnasium. (610 and 169)• Please remind players to only wear dry shoes into the gymnasium and to

remember that we are guests

• Split by level to enable tailoring to player skillset and provide smaller groups.

• U9/10 coaches are strongly encouraged to attend with their team

MPB Required Team Winter Training10 Sessions with a MPB Club Trainer

• Cost $500 plus dome time• Required for all U11 to U13 teams coached by a volunteer coach• This is in addition to CPT• Optional for all other MPB teams. • Schedule received from MPB General Manager

•Goalkeeper Trainer• Cost $500 plus dome time• Schedule received from MPB General Manager• Required for all PR/C1 teams U13-U17• Optional for all other MPB Teams

•Any sessions that are missed by a trainer communicate via email with both Ben and Tracy.

Mpb fees

MPB Club and Team Fees• $60 Tryout/Registration Fee – paid by all players

• MPB Club Fee: $375 PR/C1/Maroon $360 C2/C3/Gold• Standard fee charged by the Club to play soccer for MPB. This fee is

used by MPB to cover player development costs, club administration, MYSA registration fees, referees, MPB tournament registration, and other costs related to running a soccer club.

• $150 Commitment fee paid after tryouts is a portion of club fee

• Team Fee – Determined from Team Budget: • Fee determined by each team and used for team specific costs. Team

fees vary greatly among teams. In general the older the team and the higher their competitive level the higher the team fee. Examples of team fee costs include: Tournaments, dome charges for team specific training and scrimmages, training kits, team supplies, etc.

Team Budget • Team Budget Form – MPB Forms/Documents webpage

• http://www.maplebrooksoccer.com/page/show/284705-forms-and-documents

• Complete all tabs• Work with coach• Due October 19, 2015

• Send to Tracy Krasnoff for review/approval. Do not send to families until you receive approval.

• Required items for 2016:• $500 for U11- U13 teams with volunteer coaches for trainers (does

not include dome charges)• $1,250 for U9-U10 pool training costs (facility charges included)• $500 U13+ C1/PR Teams – Goal keeper training• $500 US Club fee for all PR/C1 teams

• Budget includes all team expenditures• Tournaments, equipment, coach, dome rental, blood jerseys, etc.

• Reimbursement requests – must go thru team manager

Fundraising• The purpose of fundraising is to lesson the burden of

soccer expenses. • All fundraising must be approved by Executive Committee

prior to any activity taking place and prior to any advertising for said activity.

• An application form can be found on MPB Fundraising web page listed below

• Several preapproved fundraising activities are listed on the MPB Fundraising web page.

• Heggies club wide fundraiser kick off at the AGM

Family Grant Program• Financial Aid amount determined each year by the Board

of Directors• Covers all or portion of Club Fees not Team Fees• Requires increased volunteer hours and deposit check• Club Commitment fee of $150 and post dated checks

need to be turned in at AGM/Team meeting• Applications

• Due November 1• Grant awards notified by December 1• http://www.maplebrooksoccer.com/page/show/282359-family-

grants-and-fundraising

Maple grove and Providence dome

Two domes• New for 2015-16 is the addition of Providence Dome

• Teams will train and scrimmage at both domes

• Make sure your calendars identify the dome you will using for that days training/scrimmaging

Dome training requirements• Player liability forms (MYSA, US Club and Providence),

volunteer commitment forms and volunteer checks must be submitted before training begins.

• 80 % of a teams postdated checks are required to be collected prior to dome usage. • Players that have not turned in their post dated checks or set up a

payment plan with the GM cannot train in the dome.• As soon as you know their may be a problem with payments

contact the GM.• Dome time can be suspended by MPB if players/teams train that

have not submitted their payments or set up a payment plan.

Dome Usage Guidelines:• Adult must be present with team at all times• Be respectful of dome staff, other teams and patrons. • Remind players to follow the staff directions and rules. • Do not enter dome training space until your start time• Clean shoes only on turf surfaces• Return all equipment to its original location• NO Food or Drink other than water is allowed on turf• MPB team disagreements over dome training space:

• Monthly dome schedule is posted at the dome and online• Do not ask dome staff to resolve issue.

Any issues encountered contact Ben or Tracy.

When Can I get into the Maple Grove Dome…First Group of the day weekdays - 5 or 5:30

• Enter dome 15 minutes prior to start time

First Group of the day weekends – 8AM • Lobby opens 30 minutes prior to start time• Dome opens 15 minutes prior to start time

•Do not enter dome space if baseball, softball or lacrosse is training.

•Players should not be on the track while they are waiting for their training

Maple Grove Sports Dome Parking• Remind parents and coaches to follow all parking lot rules

• Yellow Curbs, Emergency Exits, etc.

• Dome staff are instructed by Maple Grove Police to call if there is illegal parking in the dome lot. • Tickets will be given even if you cannot see the yellow curb.

• New this year: No pick up line. You must enter dome lobby and pickup player

• Drop off your player and park in the MGSH parking lot

Rules specific to Providence Dome…

• Each team must have a first aid kit on hand during training

• Team must wrap up training with 5 minutes left in their allotted training session and be completely off field when their period ends

• Soccer goals are to be moved by dome staff or under supervision of dome staff only.

• All players must complete Providence Liability Waiver form

Dome Schedule• Draft one

• Review everything in detail and submit change requests to Ben.• Do not post anything to your team calendar until you receive FINAL

schedule.

• Draft one change requests date will be given with draft one• No changes will be accepted after the change request deadline

• Draft two• Review in detail. Your schedule can change even if you did not

request it.

• The only change requests allowedfrom draft two are those that changed from draft one that you did not request.

• Final Schedule Released • Post schedule to your team calendar.

• November 3 – Indoor training begins

Dome charges• Team training – calculate carefully (use training tab)

• $60 per hour per 1/6 grid • $90 for ¼ grid

• Scrimmages $500 per scrimmage includes one referee

• CPT= No charge to teams• Teams are charged according to what is on the schedule

regardless of if they train. • Online dome schedule is the final say in dome time• Teams are required to book dome time thru MPB.

• Training time starts and ends on schedule.

Optional Training kit

2016 Optional MPB Training Kit

• Orders due October 14• Coaches received ordering

information via email • Entire team must order• Items will be received in

November• Cost is to be included in team

budget

Uniforms

2016 -17 MPB Uniform Kit

Summer 2016 UniformsThis is the 1sr year of a 2 year Uniform cycleAll players are required to purchase either a goalie kit or a field kit.

• The uniform kit costs $210 and includes: • 2 jerseys (1 red custom, 1 white),• 2 pair of shorts (1 red, 1 white), 2 pair of socks (1 red, 1 white), • Warm-ups pants and Warm Up jacket with customized name and number• Women's shorts sizes will be available to order (adult sizes only)

• Optional Items• Adidas Soccer back pack• Adidas training shirts• Extra shorts and socks

• Uniform fittings will be available at the AGM

• Uniforms will be ordered in mid-late November thru a website run by Planet Soccer

Summer 2016 Uniforms cont..• Goalies

• There is a Goalie kit for full time goalies to purchase in lieu of the regular “field player” kit. The price will be the same as the Uniform kit, and will include the warm up.

• Goalie kits consist of two sets of game apparel and a warm up. Each set will have: shorts, socks, jersey..

• For teams without a full time Goalie, the team can purchase a goalie jersey through Planet Soccer. Or the goalie may wear the opposite jersey that the team is wearing.

Summer 2016 Uniform orders Cont..

• Managers will be responsible for monitoring their teams online orders

• All teams are required to wear the “Official” MPB uniforms for all games and tournaments. • Home: Red Jersey, Red Shorts, Red Socks• Away: White Jersey, White Shorts, White Socks

• No “fun” socks or separate team training jerseys are allowed to be worn for games, including tournaments.

Uniform Ordering & Pick Up

• November• Uniform fittings and ordering will occur

• April • Delivery of uniform orders. • Managers will pick up the full team order.

• Teams with early tournaments• Contact Assistant General Manager to discuss options

Uniform FAQs• All of the preceding information can be found on the

Uniforms & Equipment page on the MPB website.

• There is also a FAQ document about uniforms posted.

• The web page and the FAQ document answer about 90% of the questions parents & managers have regarding uniforms. • PLEASE read it before your team meetings, inform your parents

about it and check the web page for updates before you email Carol with your questions.

resources

Helpful Websites• MapleBrook Soccer Association

• http://www.maplebrooksoccer.com/page/show/282330-home-of-maplebrook-soccer-association

• All pages have helpful info…if you cannot find it send me an email, Manager Page and Forms and Documents have all forms you will need

• MYSA• http://www.mnyouthsoccer.org

Connect with MPB• Follow MPB on Twitter at @MPB1990 –

• Great for weather updates!!!

• Facebook: Like MapleBrook Soccer Association

• MBP Website

• MPB App - Found in google paly and in APP Store

Helpful Forms/Documents• Team Expenditure Request form

• Use this form to request reimbursement for Team-specific expenditures such as tournament registration, equipment and supplies, etc.

• Payment/Refund Policy• Helpful in explaining payment process

• Manager Checklist• Used to track important information for managers

• Team Roster and Form Recap

All all are on the Forms/Documents Tab of the MPB website

Participation requirements

MPB Player Participation Requirements

All items below are required to play/practice:

1.All club and team payments

2.Volunteer form

3.MYSA Liability Waiver

4.US Club Player Registration (if applicable)

5.Providence Liability Waiver form

6.PACT Training – one parent must attend prior to April 1

MPB Coach and Manager Participation Requirements

All items below are required to coach/manage:

1.Registration as coach/manager thru MPB site

2.Concussion Training and uploading of certificate to MPB site.

3.MYSA Background Check

4.US Club Background Check (if applicable)

5.PACT Training – must attend prior to April 1

conclusion

Q & aThank you for being a team manager

For follow up questions please contact

Tracy Krasnoff, MPB AGM

takrasnoff@maplebrooksoccer.com