management reports help bits - microsoft · ato explorer version 2.5.18.0 - 06/02/20 page 4...

ATO Explorer Version 2.5.18.0 - 06/02/20

Management reports Help bits

Contents Overview ......................................................................................................... 4

Active reports window ....................................................................................... 4

Flight reports .................................................................................................... 5

All flights ....................................................................................................... 5

Detailed flight report....................................................................................... 6

Flights by flight type ....................................................................................... 7

Overlapping flights ......................................................................................... 7

Inconsistent flights ......................................................................................... 8

Cancelled flights ............................................................................................. 8

Flight types per aircraft ................................................................................... 9

Pupil flights per aircraft type .......................................................................... 10

Flight forecast .............................................................................................. 10

Pilot reports ................................................................................................... 11

Active pilot list ............................................................................................. 11

Pilot list....................................................................................................... 12

Pilots by group ............................................................................................. 13

Pilot expired documentation .......................................................................... 14

Pilot documentation ...................................................................................... 14

Allowed pilots .............................................................................................. 15

Course pupil reports ........................................................................................ 16

Pupils by course ........................................................................................... 16

Pupils by course and OP base (Excel) .............................................................. 16

OACI 16B annex reports .................................................................................. 17

Pilot activity (OACI Annex 16B) ...................................................................... 17

Summary of aerial activity ............................................................................. 19

Print pilot .................................................................................................... 20

Print all ....................................................................................................... 21

School reports ................................................................................................ 22

Course tracking report .................................................................................. 22

Pupil tracking ............................................................................................... 23

Conditions ................................................................................................ 24

Pupil flight log .............................................................................................. 25

Attendance theory ........................................................................................ 25


Theory ........................................................................................................ 26

Flights ........................................................................................................ 26

Performed classes ........................................................................................ 27

Planning reports ............................................................................................. 28

Planning report ............................................................................................ 28

Control report .............................................................................................. 29

Control report (Excel) ................................................................................... 29

Flights ........................................................................................................ 30

Classes ....................................................................................................... 30

Flight activity control .................................................................................... 31

Instructor planned flights .............................................................................. 31

Professor theory classes ................................................................................ 32

Instructor control ......................................................................................... 32

Planned activity ........................................................................................... 34

Staff planning ................................................................................................. 35

Staff planning .............................................................................................. 35

Services sheet ............................................................................................. 36

Aircraft window reports .................................................................................... 38

Print log book .............................................................................................. 38

Export flights to Excel ................................................................................... 38

All flights ..................................................................................................... 39

Maintenance forecast .................................................................................... 40

Pilot window reports ........................................................................................ 42

Sorted by Alias ............................................................................................ 42

Sorted by name ........................................................................................... 42

Pilots by group ............................................................................................. 43

Pilot expired documentation .......................................................................... 43

Pilot documentation ...................................................................................... 44

Pupils by course ........................................................................................... 44

Pupils by course and OP base (Excel) .............................................................. 45

Print logbook ............................................................................................... 46

Print logbook (14) ........................................................................................ 47

Print flights .................................................................................................. 48

Export flights to Excel ................................................................................... 49

Print flights .................................................................................................. 50

Print theory ................................................................................................. 51

Pupil tracking ............................................................................................... 52

Events ........................................................................................................ 53


Balance reports............................................................................................... 54

Balance ....................................................................................................... 54

Pilot income, expenses and balance in between dates ....................................... 55

Active pilot list ............................................................................................. 55

Pupil account balances .................................................................................. 56

Pupil account balances below threshold ........................................................... 56

Export to Excel workbook .............................................................................. 57

Other reports ................................................................................................. 58

Generic reports ............................................................................................ 58

Aircraft flights ........................................................................................... 59

Flight hours per flight type .......................................................................... 59

Aircraft flight hours .................................................................................... 59

School data ................................................................................................. 60

Email log ..................................................................................................... 60

Availabilities ................................................................................................ 61

Hourly distribution ........................................................................................ 62

Users and roles ............................................................................................ 63

AESA Reports (microlight) ................................................................................ 64

Report on school activity (2017) .................................................................... 64

Report on centre activity (2017) .................................................................... 65

Report on instructor activity .......................................................................... 65

Customised forms ........................................................................................... 66

Experience acreditation certificate .................................................................. 67

UML Radio-comunications course certificate ..................................................... 68

ULM Theory exam request ............................................................................. 69

ULM theory instruction certificate ................................................................... 70

Crew card ................................................................................................... 71

Drone licence ............................................................................................... 71

Licence request ............................................................................................ 72

Fly assessment request ................................................................................. 73


Overview

This document puts together the management reports ATO Explorer offers, not only accessed from the main menu, but also from other places like aircraft, pilot or planning Pro windows.

All reports result in a file formatted as Microsoft Word document or Microsoft Excel worksheet, which can be easily saved or sent via email.

Active reports window

On clicking the link in the top right of the management reports window corner, a new window pops up where the user can select which reports should appear in the list of management reports, thus ignoring the ones we know we will never need.

The list of active reports is saved per user.


Flight reports

All flights This report is obtained when in the flights tab, and also from the aircraft window reports menu. It allows selecting the dates we want to show in

the report.

Flights appear sorted by date and time:

This report shows all aircraft flights in between two dates.

If necessary, we can use the ‘Marked’ check-box

to include only marked flights, or the non-marked ones, or all of them.

Date Time Minutes Plate Amount Pilots Remarks

01/12/16 08:10 11:10 03:00 180 ECHHA Gómez, Juan Andrés Pamplen Fornés, Manuel

Pagado Transferencia

12:30 15:30 03:00 180 ECHHA Gómez, Juan Andrés Pamplen Fornés, Manuel

Pagado Transferencia. Curso MEPL

14:30 16:00 01:30 90 ECKEG Valero, Roman García, Jose Carlos

02/12/16 07:20 10:20 03:00 180 ECFTJ Gómez, Juan Andrés Pamplen Fornés, Manuel

Curso Renovación IR(A). Pagado transferencia

08:30 10:00 01:30 90 ECJUP Vaño Jordá, Angel

08:30 10:00 01:30 90 ECOID Ramirez Montero, Alberto Ginés Serratosa, Jordi

Curso FI(A)

10:35 11:00 00:25 25 ECOID 60.00 Konte, Jacques Eric

11:05 12:05 01:00 60 ECJUP Sergey, Sergey García, Jose Carlos

11:40 13:45 02:05 125 ECHHA Gómez, Juan Andrés Ginés Serratosa, Jordi

RENOV ME IR(A)-APTO-

12:00 12:35 00:35 35 ECOID 145.83 Pamplen Fornés, Manuel Burke, Zeppeline

Pagado TPV.

12:05 13:05 01:00 60 ECFTJ Perfecto, Manuel Olives Prats, Samuel

13:30 14:30 01:00 60 ECFTJ Sergey, Sergey García, Jose Carlos

14:30 16:40 02:10 130 ECJUP 346.67 Noguera Puchol, Francisco PH

14:40 16:00 01:20 80 ECOID Ramirez Montero, Alberto Curso FI(A)

03/12/16 12:10 12:25 00:15 15 SIMU Mateos, Victor Olives Prats, Samuel

socio cav


Detailed flight report This report is accessible from the

management reports main menu option.

Check the ‘Show actives’ check box for the

aircraft selection list to show both active and inactive aircrafts.

This report results in as many pages as flights

performed by either a pilot or an aircraft in between the two selected dates.

Each page contains the information detailed in the example below, with some space for

pilot and instructor signatures.


Flights by flight type This report is accessible from the

management reports main menu option.

It shows all flights performed of the

selected type in between two dates:

Overlapping flights This report is accessible from the management reports main menu option.

In order to favour the quality of the information, this report highlights flights with

overlapping start or end times performed by the same aircraft, which ought to be amended.


Inconsistent flights This report is accessible from the management reports main menu option.

This report shows flights sorted by aircraft and date whose destination airport does

not coincide with the origin airport of the next flight.

Cancelled flights This report is accessible from the management reports main menu option.

This report shows the cancelled flights in between two dates.

Cancellations can be sorted by cancellation reason or pilot.


Flight types per aircraft This report is accessed from the management reports main menu.

This report summarizes number of flights, time flown and flight amounts per flight type and aircraft over a month period.


Pupil flights per aircraft type This report is accessed from the management reports main menu.

Active student pilots appear sorted by their alias. For each pupil, we can see the amount of flown hours per aircraft type.

Flight forecast This report groups all flights still to be performed from the current date on.


Pilot reports

Active pilot list This report is accessible from the management reports main menu option and also from the pilot window main menu.

It summarizes the current active pilot status for most recent flight, balance, medical check-up and licences.

Balance calculation

To make sure that each pilot’s balance is correct after editing or entering a new flight, this

window takes care of re-calculating the balance for each pilot.

This step can be cancelled to obtain the report

without performing the calculation process.

Pilots are sorted by their family name.


Pilot list This report is accessible from the management reports main menu option and

also from the pilot window main menu.

This report helps on looking-up a pilot out of his/her name or vice-versa:


Pilots by group This report is accessible from the management reports main menu option and also

from the pilot window main menu.

This report shows active pilots classified according to the assigned group or groups in

the identification tab of the pilot window.


Pilot expired documentation This report is accessible from the management reports main menu option and also

from the pilot window main menu.

This report includes the list of pilots whose licences or ratings are about to expire.

Pilot documentation This report is accessible from the management reports main menu option and also from the pilot window main menu.

In this report, only active pilots with all their licenses or ratings appear, regardless of their expiration status.

.


Allowed pilots This report provides a list of pilots authorized to fly today.

In the criterion the documentation, the date of the last flight and the balance can intervene.

If we select the documentation as a discrimination criterion, it will be verified that the pilot has the medical certificate, licenses,

ratings and language proficiency certificate up to date.

If we select the date of the last flight as a discrimination criterion, it will be verified that the pilot made at least one flight in the last X

days. X is defined in the warning tab of the preferences window in the field ‘Inactivity

Red’.

If we select the balance as a discrimination criterion, it is verified that the pilot's balance

is greater than the amount established in the warnings tab of the preferences window.

Also in the preferences window, in the customization tab, the content of the user fields of the pilot window are defined. If we

select this field here, it does not intervene when selecting the pilots that will appear in

the report, but this field will appear in the report.

The report can be sorted by any of the fields that appear within the ‘Order’ group.


Course pupil reports

Pupils by course This report is accessible to Pro and Premium rate users only.

It shows all active pilots of all active courses, one course per page.

It can be obtained from the pilot window menu and also from the main menu, in

management reports.

In the list show the pilots according to their

settings in the pilot window for each course.

Pilots in this list are rolled-in pilots

(‘Active’), having effectively started the course (‘In progress’) and with the course not yet completed (‘Completed’)

Pupils by course and OP base (Excel) This report is accessible to Pro and Premium rate users only.

It can be obtained from the pilot window menu and also from the main menu, in management reports.

This report shows all active pupils of all active courses.

It is a list of rolled-in pilots (‘Active’), having effectively started the course (‘In

progress’) and with the course not yet completed (‘Completed’)


OACI 16B annex reports These reports are available to Premium rate users only. Pro rate users can also access these reports with limitations applying.

Pilot activity (OACI Annex 16B) These reports allow checking pilot rest and duty times. A detailed description can be

found in the help file for this window.

Once the possible issues show on screen, we can get a report to justify any one of

them.

For instance, in the previous example, there is an issue on 21/01/16 because duty

time for that day exceeded the 08:00 threshold. The report would be like that:


Or like that, to prove some excess flown hours in a month…


Summary of aerial activity This report is obtained from the pilot activity window, which is an option within the

management reports in the main menu.

It summarizes the aerial activity and rest days of the selected pilot:


Print pilot This report is obtained from the pilot activity window print menu, which is an option

within the management reports in the main menu.

The report shows the same fields that appear on screen for the selected dates and the

current pilot.


Print all This report is obtained from the pilot activity window print menu, which is an option within the management reports in the main menu.

The report shows the same fields that appear on screen when a pilot is selected, but this time for all school pilots.


School reports

Course tracking report We access this report from the management reports window, which is an option of the main menu.

This report summarizes the current school activity in one document.

It is composed by several sections, each section corresponding to an active course.

Within each section, we’ll find the list of

active pupils rolled-in (active), still ‘in progress’, and not yet completed, according to the settings in the pilot

record’s school tab.


Pupil tracking We access this report by clicking an option in the pilot window’s reports menu.

This report shows the pupil activity on courses the pupil rolled-in (active),

according to the settings in the pilot record’s school tab.

The report which results is something similar to:

Aircraft courses

To the top, all courses specialised on aircraft (the ones which, in the syllabus window

are marked as ‘Aircraft’ courses are listed.

Each one of them shows the final exam date (score equal or above 75) and the release date (first solo flight of this pilot) in that aircraft.

Theory

Below aircraft courses we’ll find the theory courses.

For each course, the text ‘Completed’ shows in red colour when that course has already been completed, according to the check-box in the pilot record’s school tab.

To the right shows the date the pilot rolled-in the theory platform.

The next row shows all theory exercises marked as ‘Exam’

Below that, the score achieved for each one of these exams, whenever that score is

equal or higher than 75.


To finish, the report shows flown hours in four categories: dual flight, Cross-country dual flight, solo flight (PIC, SPIC, PICUS), cross-country solo flight (PIC, SPIC,

PICUS).

Conditions

In order to obtain this report, some conditions must be met:

Aircraft courses

In the syllabus, we have created one course per each type of aircraft. These courses are marked as ‘Aircraft’ courses.

Aircraft courses have as many theory exercises as necessary, but one and only one of them is marked as ‘exam’.

The date of the first time the pupil gets a score greater than 75 for the aircraft theory exam exercise shows in the ‘Exam’ column for that aircraft.

Aircraft courses have at least one flight exercise.

When the pupil performs the first solo flight for that aircraft, we’ll report ATO Explorer by creating a flight event based on the flight exercise of the aircraft

course. When entering the flight details of the event described above, this flight is

marked as ‘release’. This date shows in the ‘Release’ column of this report for

this aircraft type.

Theory

In the syllabus, each one of the subjects has one and only one exercise marked as ‘exam’ for that subject. These exercises appear in the ‘subject’ row of each

theory course. When the pupil has gone through an exam exercise with a score of 75 or

higher, the score shows in the ‘final score’ row.


Pupil flight log We access this report by clicking an option in the pilot window’s reports menu, while

in the school tab.

It shows all performed flights related to the selected course.

Attendance theory It builds a Word document in which the classes attended by the student appear,

highlighting the difference between the number of hours established in the syllabus

and the number of hours attended by the student.


Theory We get this report from the syllabus window, and it shows the time devoted to each

subject in the selected course along the last year:

Flights We get this report from the syllabus window. Similar to the previous report, this one

shows the pupil flight time related to the selected course:


Performed classes In this report we’ll find all performed theory classes related to the selected course:


Planning reports

Planning report This report is accessed from the planning Pro window menu.

The configuration window allows deciding which

events to include in the report

In the configuration window, select one of the

radio buttons to decide on criteria, and then select which item to include in the report. In the figure, the report will include events in any status

(proposed, confirmed, performed) on aircraft ECGTQ in between November 2 and 11, 2018.

The output format is the one in the next figure.


Control report We access this report from the menu in the planning Pro window.

It highlights the differences in between the planning and the times the flights were actually performed. The result is a Microsoft Word file.

Control report (Excel) We access this report from the menu in the planning Pro window.

It highlights the differences in between the planning and the times the flights were

actually performed. The result is a Microsoft Excel file.


Flights We access this report from the menu in the planning Pro window.

It shows all events related to flights in the day selected in the calendar.

Classes We access this report from the menu in the planning Pro window.

It shows all events related to theory classes in the day selected in the calendar.


Flight activity control We access this report from the management reports window, which is an option of the main menu.

It shows the differences in between scheduled times and the times the flight was actually performed.

The user decides on which dates to show in the

report.

Instructor planned flights This report is accessed from the management reports

section in the main menu.

It shows the number of flights performed by each instructor over one year.

This report includes all planned flights, performed or not. Cancelled flights are ignored.


Professor theory classes This report is accessed from the

management reports section in the main menu.

It shows the number of theory classes performed by each professor over one year.

Instructor control This report is accessible to Premium rate users only.

It builds a report in Microsoft Excel format which summarizes the instructor activity in between two dates.

In the first place, it asks for the report start and end dates.


Note that the report contains only data referred to the days

with labour start and end times notified in the instructor record.

Also note that in the ‘Flown’ column, flights whose function was SP or SidePilot are

excluded.


Planned activity Shows planned events for each professor and instructor, including cancelled events.


Staff planning

Staff planning This option is accessible from the pilot window main menu.

This feature allows a better planning of instructor and staff members: It integrates with the planning window, so that only available staff members appear in selection

lists in a particular day.


Services sheet This option is accessed from the menu of the Pro programming window, and generates a Word document with the flight assignments of the staff member

instructors, in order to see at a glance all the activity of the week. It feeds on the existing information in the "Staff and instructors services planning" sheet and the availability of the instructors.

This report can be obtained in two versions: 2-day and 7-day

This report is also accessible from the WebApp depending on the user role.

Note that, in order for the schedule of each staff member to appear on this sheet and in the programming window, it must first be notified from the same programming window or from the pilots window, where each one will have his / her card.


Aircraft window reports

Print log book This report is obtained when in the aircraft window flights tab, and shows the same flights we have on screen in Word format

Export flights to Excel This report is obtained when in the flights tab, and shows the same flights we have on

screen in Excel format and some extra fields.


All flights This report is obtained when in the flights tab, and also from the aircraft window

reports menu. It allows selecting the dates we want to show in the report. Flights appear sorted by date and time:

The ‘Marked’ check-box allows selecting flights according to their mark status.


Maintenance forecast This report shows the flight potential forecast for all flights and events after the last

reported inspection.

Next we will see the airport of departure and, in case the line corresponds to a

confirmed but not yet performed event, the taxi minutes of departure from that

airport.

The next column shows the expected flight minutes.

It is followed by the column with the scheduled taxi time for the destination airport.

There are two columns with the total time of the aircraft: In the first we will see the

time calculated according to the flights already reported. The second column also

considers confirmed events but whose flight details are still unknown. For these

events, the flight time that is considered is the time of the events minus the taxi

times of the airports of origin and destination.

The following column shows the accumulated flight time since the last known

inspection.

Finally, the alias of the pilot in command and instructor, and the comments that could

have been associated to the event and the flight appear.

The ‘Print’ button at the bottom produces a Microsoft Excel document with the same

information we see on the screen.


Pilot window reports

Sorted by Alias This report is available while in any tab of the pilot window.

This report shows the active pilots sorted by their alias.

Includes pilots of any type (Examiners, instructors, pupils… etc.)

Sorted by name This report is available while in any tab of the pilot window.

This report shows the active pilots sorted by their family name.

Includes pilots of any type (Examiners, instructors, pupils… etc.)


Pilots by group This report is available while in any tab of the pilot window.

It shows all the active pilots grouped according to the groups defined in the

miscellaneous window and set in the pilot’s window identification tab.

A pilot can belong to zero or more groups.

Pilot expired documentation This report is available while in any tab of the pilot window.

In this report, only active pilots appear with some license or rating that has already expired or is about to be.


Pilot documentation This report is available while in any tab of the pilot window.

In this report, only active pilots with all their licenses or ratings appear, regardless of their status.

.

Pupils by course This report is available while in any tab of the pilot window.

This report shows all active courses. Within each course, we’ll find the list of pupils active in that course (‘Active’), having effectively started the course (‘In progress’)

and having the course not yet completed (‘Completed’). See the following figure:

Within each course, pilots show sorted by their family name.


Pupils by course and OP base (Excel) This report is available while in any tab of the pilot window.

This report shows all active courses. Within each course, we’ll find the list of pupils active in that course (‘Active’), having effectively started the course (‘In progress’)

and having the course not yet completed (‘Completed’). See the following figure:

Pilots appear sorted first by the course they are rolled in, and then by their family name


Print logbook This report is available only while in the flights tab of the pilot window.

It shows all flights selected in the ‘properties’ panel, sorted by date.


Print logbook (14) This report is available only while in the flights tab of the pilot window.

Same as previous, this one shows the flights selected in the ‘Properties’ panel, but ensuring a maximum of 14 flights per page, which is the format used by the AESA

official log-book.


Print flights This report is available only while in the flights tab of the pilot window.

It shows the flights selected in the ‘Properties’ panel, sorted by date and in a compact format.


Export flights to Excel This report is available only while in the flights tab of the pilot window.

It shows the flights selected in the ‘Properties’ panel in Microsoft Excel format.

Columns a-q:

Columns r-af:


Print flights This report is available only while in the school tab of the pilot window, and it shows

each one of the performed flights related to the selected course along with the rating entered by the instructor.


Print theory This report is available only while in the school tab of the pilot window, and it shows a

summary of the classes attended by the pupil in each one of the course subjects.

Notes: Atte: Attendance

NJ: Non- Attendance Non-justified


Pupil tracking This report is available only while in the

school tab of the pilot window.

This report summarizes the pupil activity.

In this report we shall find all courses the pupil has rolled-in regardless whether it is

in progress or completed.

To obtain this report, some conditions must be met:

Aircraft courses

In the syllabus, we have created one

course per each type of aircraft. These courses are marked as ‘Aircraft’ courses.

Aircraft courses have as many theory

exercises as necessary, but one and only one of them is marked as ‘exam’.

The date of the first time the pupil gets a score greater than 75 for the aircraft theory exam exercise shows in the ‘Exam’

column for that aircraft. Aircraft courses have at least one

flight exercise. When the pupil performs the first

solo flight for that aircraft, we’ll report ATO

Explorer by creating a flight event based on the flight exercise of the aircraft course.

When entering the flight details of the event described above, this flight is marked as ‘release’. This date shows in the

‘Release’ column of this report for this aircraft type.

Theory

In the syllabus, each one of the subjects has one and only one exercise marked as ‘exam’ for that subject. These exercises appear in the ‘subject’ row of each

theory course. When the pupil has gone through an exam exercise with a score of 75 or

higher, the score shows in the ‘final score’ row.


Events This report is available only while in the school or activity tabs of the pilot window. It

shows a summary of theory classes and practical exercises attended by the pupil regardless of courses, making use of the conditions set in the bottom panel.


Balance reports

Balance This report is available only while in the balance tab of the pilot window.

It shows the complete account for the selected pilot in Microsoft Word format.


Pilot income, expenses and balance in between

dates This report is accessed from the pilot window when in the balance tab, and also from the report explorer window.

It calculates the income, expenses and balance for all active pilots in between the

selected dates.

Active pilot list


Pupil account balances This report shows the balance of all active pupils.

Negative balances show in red, and balances below the threshold defined in the preferences window show in pale red.

Pupil account balances below threshold This report shows only active pupils whose balance is below the threshold defined in the preferences window.


Export to Excel workbook This report is available only while in the balance tab of the pilot window.

This report shows the complete pilot account in Microsoft Excel format.

It adds some fields which help on checking which ticket was charged each flight to,

and another column to identify marked flights.


Other reports

Generic reports These reports are accessible from the management reports window, which is an option of the main menu.

They calculate the number of performed flights or flight hours according to a variety of criteria. They

all allow the user to decide on the final month to show in the report, and the sort order, and then we can print by clicking on the ‘Print’ button.

Currently, there are 36 different reports in this section, all of them accessed from the management reports main menu option:

Aircraft flights

Aircraft flights on flights < 1h

Aircraft flights on flights in between 1h and 2h

Aircraft flights on flights > 2h

Aircraft flight hours

Aircraft flight hours (chock times)

Aircraft flight hours on flights < 1h

Aircraft flight hours on flights in between 1h and 2h

Aircraft flight hours on flights > 2h

Aircraft landings

Flight hours per flight type

Instructor landings

Pilot landings

Pupil landings

Airport landings

Instructor flights

Instructor flights < 1h

Instructor flights in between 1h and 2h

Instructor flights > 2h

Pilot flights

Pilot flights < 1h

Pilot flights in between 1h and 2h

Pilot flights > 2h

Pupil flights

Pupil flights < 1h

Pupil flights in between 1h and 2h

Pupil flights > 2h

Instructor flight hours

Instructor flight hours on flights < 1h

Instructor flight hours on flights in between 1h and 2h

Instructor flight hours on flights > 2h

Pilot flight hours

Pilot flight hours on flights < 1h

Pilot flight hours on flights in between 1h and 2h

Pilot flight hours on flights > 2h

Pupil flight hours


Pupil flight hours on flights < 1h

Pupil flight hours on flights in between 1h and 2h

Pupil flight hours on flights > 2h

Some examples:

Aircraft flights

Flight hours per flight type

Aircraft flight hours


School data This report is accessible from the management reports window, which is an option of

the main menu.

It provides a data list about the school, as in the example below:

Email log This report is accessible from the management reports window, which is an option of

the main menu.

ATO Explorer maintains a sent email log, which holds data about sent emails over the last two weeks. This log includes emails sent from the post office and also those sent

as planning notifications.

In the report, emails are sorted by date, and within each date, they are sorted by

pilot’s family name.

When an email was not sent for any reason, an error message will appear after the

subject.


Availabilities This report has no printed version. It shows only on screen.

To the left side, it uses the red colour to show a pilot is never available, green to show the pilot is always available or grey when the pilot is available only when explicitly

stated.

In the upper list box, the user can select to show all pilots, instructors, or pilots involved in a particular course.

It shows the availability status of each pilot across the selected week.


Hourly distribution This report gets accessed from the Planning Pro window, and shows the hourly

distribution of the base airport, as entered in the miscellaneous window.


Users and roles This report gets accessed from the users and roles window menu and also from the report explorer miscellaneous section.

When accessed from the users and roles window, the report will contain only the users filtered according to the condition set in the view menu option.


AESA Reports (microlight) These reports are required by the Spanish local authority (AESA), as they were defined in the communication on 28/05/2013. There reports are always written using

Castilian language.

Report on school activity Report on centre activity

Activity report on instructors

These reports are built according to the Spanish regulations for microlight schools and

clubs, to report to the aeronautical administration about flights performed.

Please remember that the pilot microlight license must be present in the pilot record for the flight to appear in these reports.

Also note that only flights classified as ‘School’ will show in the report on school activity.

Report on school activity (2017) Includes all flights entered as school flights.

The instructor shows in the report when in flight entry window he/she was set as FI

(Flight Instructor) or Sp (Supervisor)

PM column shows for each pilot and day the hours flown as PIC.

DM column shows for each pilot and day the hours flown as DUAL.


Report on centre activity (2017) Includes all flights not classified as school flights.

Report on instructor activity Includes all flights where the instructor was entered as FI (Flight Instructor) or Sp (Supervisor)

PM column shows for each pilot and day the hours flown as PIC.

DM column shows for each pilot and day the hours flown as DUAL.


Customised forms ATO Explorer allows you printing customised reports based on a template, which is a Microsoft Word .docx document, and a pilot record.

In the pilot window help document you’ll find the fields acknowledged as variables

which, when embedded in a document, will be substituted by the actual field content in the pilot record.

Templates are loaded to ATO Explorer as Microsoft Word documents in the miscellaneous window forms tab.

In the pilot window, available templates show in ‘forms’ the menu option.

Customised forms are used to print:

Student pilot contracts

License request forms Internal license forms

Administration requests

Let’s see some examples:


Experience acreditation certificate


UML Radio-comunications course certificate


ULM Theory exam request


ULM theory instruction certificate


Crew card

Drone licence


Licence request


Fly assessment request

management reports help bits - microsoft · ato explorer version 2.5.18.0 - 06/02/20 page 4...

Documents