MANAGEMENT INFORMATION SYSTEM

BY… RAGHAV JHA

MANAGEMENT INFORMATION SYSTEM

An MIS is a computer-based system that optimizes the collection, transfer, & presentation of information throughout an organization by using an integrated structure of databases & information flow. – MIS has three component:--

1. MANAGEMMENT2. INFORMATION3. SYSTEM

MEANING….. Management

– Management covers the planning, control, and administration of the operations of a concern. The top management handles planning; the middle management concentrates on controlling; and the lower management is concerned with actual administration.

Information – Information, in MIS, means the processed data that helps the

management in planning, controlling and operations. Data is processed i.e. recorded, summarized, compared and finally presented to the management in the form of MIS report.

System – Data is processed into information with the help of a system. A

system is made up of inputs, processing, output and feedback or control.

DEFINATION….. MIS is a system for processing data in order to give proper

information to the management for performing its functions.

Management Information System or 'MIS' is a planned system of collecting, storing, and disseminating data in the form of information needed to carry out the functions of management.

DEFINATION…..

An MIS is

– An integrated (computer-based) user-machine system

– For providing information

– To support decision-making functions

– In an organization

– User friendly/Flexibility

FUNCTIONS / OBJECTIVE Capturing Data: Capturing contextual data, or operational information that

will contribute in decision making from various internal and external sources of organization.

Processing Data: The captured data is processed into information at strategic, tactical and operational level. – making calculations with the data – sorting data – classifying data and – summarizing data

Information Storage Information Retrieval Information Propagation: Information or the finished product of the MIS

should be circulated to its users periodically using the organizational network.

CHARACTERISTICS….

System approach Integrated Management oriented Exception based Long term basis Futuristic

Features of MIS…….

TimelinessAccuracy

ConsistencyCompleteness

Relevance

Elements of MIS………..

1. Hardwar2. Software3. Control4. Databases and application programs5. People6. Telecommunications and Networks

BENEFIT OF M.I.S….

improves personal efficiency promotes learning increases organizational control Automation of Managerial processes. Competitive advantages

STRUCTURE OF M.I.S..

MIS structured around two basic factor:-

1. MANAGEMENT’S ACTIVITY

2. ORGANIZATIONAL FUNCTIONS

MIS STRUCTURE BASED ON MANAGEMENT’S ACTIVITY

MANAGEMENT’S ACTIVITYLEVEL COMMENTS

Strategic Planning •Deals with long range considerations. •Definitions of Goals, Policies & General •Guidelines Charting Course for Organization. •Determination of Organizational Objectives

Management Control & Tactical Planning

•medium term planning horizon. •Acquisition of resources, Acquisition Tactics, Plant Location, New Products. •Establishment & Monitoring of Budgets

Operational Planning & Control It is related to short-term decisions for current operations. Effective & efficient use of existing facilities & resources to carry out activities within budget constraints

MIS STRUCTURE BASED ON ORGANIZATIONAL FUNCTIONS