management information system (maji’s) · 2017-04-20 · 19.02.201410/14/13 seite 1 19.02.2014...
TRANSCRIPT
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Management Information System (MaJI’s)
Eng. Mutaekulwa T.K MutegekiEWURATanzania
Maseru, 30th October, 2013
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Background Background Users of MaJI’s Data Collection, Verification and Use Key Components of MaJI’s Benefits Challenges Planned Improvements
Contents
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Backgrou….nd Compilation of data for performance
monitoring was introduced by the Ministry ofWater in 1994 after the establishment of threesemi-autonomous water utilities (Tanga,Moshi and Arusha)
Performance monitoring was pegged ontracking improvement on revenue collectionand expenditure.
Background..
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Backgrou..nd
In 1997 19 fully autonomous water utilities were
established Intensification of performance monitoring by
the Ministry of Water - 50 performanceindicators
Data and indicators were reported in paperform
Background…
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Management Information system (MajI’s)was launched in 2006; Software based Tailor made database developed locally on
the basis of data and indicators whichwere reported in paper form. For 19 regional water utilities, DAWASA
and DAWASCO..
Background..
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In June, 2013, web-based MaJI’s was launchedby EWURAIncludes all water supply and sewerage
authorities (130 utilities).Revised indicators.
Background.
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User GrouUpsUsers of MaJI’s..
EWURAMinistry of WaterRegional Water UtilitiesDAWASA/DAWASCOSmall,District Towns and National Projects
Water UtilitiesMaJI’s is managed by EWURABenchmarking facilitates comparative competition.
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ServiceProvider/utility
Data input MajIs Database
Analysis and compilationof data
Service provider Ministry resp. for WaterRegulator
Self assessment+ Reporting
Monitor Policyimplementation+
Investments+MDG’s
PerformanceMonitoring +Bench-
marking
Reports
Customers, Government, Global Monitoring(MDG)’s, stakeholders
Users of MaJI’s
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Data has to beentered into MajIs
for each monthlatest by the 15th ofthe following month
Data Collection,Verification and Use
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Key Components of MaJI’s..eyAspects of MAJI’s Data Comparison: Data entry forms includes a comparison column showing
the values of the previous record
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Data Validation
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§Any figure entered in entry sheets that contain acomparison column will be compared with thepreviously reported figure§Deviations of more than +100% or -50% will requirethe user to confirm the correctness of the enteredinformation.
Key Components of MaJI’s…
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Comment Function
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.The comment allows users to view and commenton the monthly record.
Key Components of MaJI’s..
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Mandatory data field
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.Some of the data entry fields have been defined as mandatory datafields. A record can only be locked and sent to EWURA, if least allmandatory fields have been filled in.
Key Components of MaJI’s..
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Identification of data inaccuracies by analyzing trends andprovide early feedback
Key Components of MaJI’s…
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Easy to make comparative analysis and benchmarking of differentUtilities
Key Components of MaJI’s…
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Key Components of MaJI’s.
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The proper use of MAJIS allows utilities toget away with persisting problems in:
Delays in submission of reportsMinimize calculation errors forindicatorsData inconsistence
Main input for the preparation of WaterUtilities Performance benchmarking reportswhich are available at www.ewura.go.tz
Benefits of MaJI’s..
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Facilitates the utility’s internal monitoringand planning processes.Computation and analysis of requested tariff
increases.To track the attainment of performance targetsTo make realistic projections e.g. for project
proposal and loan applications
Benefits of MaJI’s
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Delays have been encountered in thesubmission of reports mainly due to:Lack of dedication by CEO’sFrequent change of staff knowledgeable
with MajIs.In some utilities, IT staff are the ones
responsible for data entry and verification.Frequent fallout of internet availability at
the Utilities.
Challenges
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To provide an additional field for all raw dataentry sheets on which service providers willbe indicating their data quality in terms ofaccuracy and reliability. The combined effectof data accuracy and reliability will give theconfidence grading of that particular data.
EWURA is working on a possibility for thepublic to access selected data of water utilitiesby logging into MaJI’s website.www.majis.ewura.go.tz
Planned Improvements - MaJI’s