management cloud oracle human capital · 2020-03-23 · oracle human capital management cloud...

Oracle Human CapitalManagement Cloud

Security Reference for HCM

20B

Oracle Human Capital Management CloudSecurity Reference for HCM

20B

F27823-01

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Contents

Preface .................................................................................................................................. i

1 Introduction 1Overview of Security Reference ................................................................................................................................................... 1

Human Capital Management Oerings ..................................................................................................................................... 1

2 What's New 3Overview ........................................................................................................................................................................................... 3

New Duties ....................................................................................................................................................................................... 3

New Aggregate Privileges ............................................................................................................................................................ 3

New Privileges ................................................................................................................................................................................. 4

3 Benets Administrator (Job Role) 7Description ....................................................................................................................................................................................... 7

Role Hierarchy ................................................................................................................................................................................. 7

Duties ................................................................................................................................................................................................ 8

Aggregate Privileges ...................................................................................................................................................................... 9

Privileges ........................................................................................................................................................................................ 10

Data Security Policies .................................................................................................................................................................. 27

4 Benets Manager (Job Role) 61Description ..................................................................................................................................................................................... 61

Role Hierarchy ................................................................................................................................................................................ 61

Duties .............................................................................................................................................................................................. 62

Aggregate Privileges ................................................................................................................................................................... 63

Privileges ........................................................................................................................................................................................ 63

Data Security Policies .................................................................................................................................................................. 75

5 Benets Specialist (Job Role) 93Description ..................................................................................................................................................................................... 93


Role Hierarchy ............................................................................................................................................................................... 93

Duties .............................................................................................................................................................................................. 93

Aggregate Privileges ................................................................................................................................................................... 94

Privileges ........................................................................................................................................................................................ 95

Data Security Policies ................................................................................................................................................................ 102

6 Cash Manager (Job Role) 113Description .................................................................................................................................................................................... 113

Role Hierarchy .............................................................................................................................................................................. 113

Duties ............................................................................................................................................................................................. 114

Privileges ....................................................................................................................................................................................... 115


Privacy ........................................................................................................................................................................................... 146

7 Compensation Administrator (Job Role) 147Description ................................................................................................................................................................................... 147

Role Hierarchy ............................................................................................................................................................................. 147

Duties ............................................................................................................................................................................................ 147

Aggregate Privileges .................................................................................................................................................................. 148

Privileges ...................................................................................................................................................................................... 148


8 Compensation Analyst (Job Role) 183Description ................................................................................................................................................................................... 183

Role Hierarchy ............................................................................................................................................................................. 183

Duties ............................................................................................................................................................................................. 183


Privileges ...................................................................................................................................................................................... 184


9 Compensation Manager (Job Role) 189Description ................................................................................................................................................................................... 189

Role Hierarchy ............................................................................................................................................................................. 189

Duties ............................................................................................................................................................................................ 190


Privileges ....................................................................................................................................................................................... 192



10 Compensation Specialist (Job Role) 205Description .................................................................................................................................................................................. 205

Role Hierarchy ............................................................................................................................................................................. 205

Aggregate Privileges ................................................................................................................................................................. 205

Privileges ..................................................................................................................................................................................... 206

Data Security Policies ............................................................................................................................................................... 206

11 Contingent Worker (Abstract Role) 209Description .................................................................................................................................................................................. 209

Role Hierarchy ............................................................................................................................................................................ 209

Duties ............................................................................................................................................................................................. 212


Privileges ....................................................................................................................................................................................... 219


12 Corporate Social Responsibility Manager (Job Role) 255Description ................................................................................................................................................................................... 255

Privileges ...................................................................................................................................................................................... 255

13 Employee (Abstract Role) 257Description ................................................................................................................................................................................... 257

Role Hierarchy ............................................................................................................................................................................. 257

Duties ............................................................................................................................................................................................. 261


Privileges ...................................................................................................................................................................................... 269


14 Employee Development Manager (Job Role) 319Description ................................................................................................................................................................................... 319

Privileges ....................................................................................................................................................................................... 319

15 Employee Wellness Manager (Job Role) 321Description .................................................................................................................................................................................... 321


Privileges ....................................................................................................................................................................................... 321

16 Environment, Health and Safety Manager (Job Role) 323Description ................................................................................................................................................................................... 323

Role Hierarchy ............................................................................................................................................................................. 323

Duties ............................................................................................................................................................................................ 323

Privileges ...................................................................................................................................................................................... 323

17 Executive Manager (Abstract Role) 327Description ................................................................................................................................................................................... 327

Privileges ...................................................................................................................................................................................... 327

18 Hiring Manager (Abstract Role) 329Description ................................................................................................................................................................................... 329

Role Hierarchy ............................................................................................................................................................................. 329

Duties ............................................................................................................................................................................................ 329


Privileges ...................................................................................................................................................................................... 330


19 Human Capital Management Application Administrator (Job Role) 341Description ................................................................................................................................................................................... 341

Role Hierarchy ............................................................................................................................................................................. 341

Duties ............................................................................................................................................................................................ 343


Privileges ...................................................................................................................................................................................... 346


20 Human Capital Management Integration Specialist (Job Role) 449Description .................................................................................................................................................................................. 449

Role Hierarchy ............................................................................................................................................................................ 449

Duties ............................................................................................................................................................................................ 452


Privileges ...................................................................................................................................................................................... 458



21 Human Resource Analyst (Job Role) 503Description .................................................................................................................................................................................. 503

Role Hierarchy ............................................................................................................................................................................. 503

Duties ............................................................................................................................................................................................ 505


Privileges ...................................................................................................................................................................................... 510


22 Human Resource Help Desk Administrator (Job Role) 543Description .................................................................................................................................................................................. 543

Role Hierarchy ............................................................................................................................................................................. 543

Duties ............................................................................................................................................................................................ 543


Privileges ..................................................................................................................................................................................... 544


Privacy .......................................................................................................................................................................................... 566

23 Human Resource Help Desk Agent (Job Role) 569Description .................................................................................................................................................................................. 569

Role Hierarchy ............................................................................................................................................................................ 569

Duties ............................................................................................................................................................................................ 569

Privileges ...................................................................................................................................................................................... 569


Privacy .......................................................................................................................................................................................... 575

24 Human Resource Help Desk Manager (Job Role) 577Description ................................................................................................................................................................................... 577

Role Hierarchy ............................................................................................................................................................................. 577

Duties ............................................................................................................................................................................................ 577

Privileges ...................................................................................................................................................................................... 577


Privacy .......................................................................................................................................................................................... 584

25 Human Resource Manager (Job Role) 585Description .................................................................................................................................................................................. 585

Role Hierarchy ............................................................................................................................................................................. 585


Duties ............................................................................................................................................................................................ 589


Privileges ..................................................................................................................................................................................... 600


26 Human Resource Specialist (Job Role) 683Description .................................................................................................................................................................................. 683

Role Hierarchy ............................................................................................................................................................................. 683

Duties ........................................................................................................................................................................................... 688


Privileges ..................................................................................................................................................................................... 698


27 IT Auditor (Job Role) 783Description ................................................................................................................................................................................... 783

Role Hierarchy ............................................................................................................................................................................. 783

Duties ............................................................................................................................................................................................ 783

Privileges ...................................................................................................................................................................................... 783

28 Knowledge Author HCM (Job Role) 785Description .................................................................................................................................................................................. 785

Role Hierarchy ............................................................................................................................................................................. 785

Duties ............................................................................................................................................................................................ 785

Privileges ...................................................................................................................................................................................... 785


29 Knowledge Search HCM (Job Role) 787Description ................................................................................................................................................................................... 787

Role Hierarchy ............................................................................................................................................................................. 787

Duties ............................................................................................................................................................................................ 787

Privileges ...................................................................................................................................................................................... 787


30 Learning Specialist (Job Role) 789Description .................................................................................................................................................................................. 789


Role Hierarchy ............................................................................................................................................................................. 789

Duties ........................................................................................................................................................................................... 790


Privileges ...................................................................................................................................................................................... 791


31 Line Manager (Abstract Role) 799Description .................................................................................................................................................................................. 799

Role Hierarchy ............................................................................................................................................................................ 799

Duties ............................................................................................................................................................................................ 803


Privileges ...................................................................................................................................................................................... 810


32 Payroll Administrator (Job Role) 857Description .................................................................................................................................................................................. 857

Role Hierarchy ............................................................................................................................................................................. 857

Duties ............................................................................................................................................................................................ 858


Privileges ...................................................................................................................................................................................... 861


33 Payroll Interface Coordinator (Job Role) 937Description ................................................................................................................................................................................... 937

Role Hierarchy ............................................................................................................................................................................. 937

Duties ............................................................................................................................................................................................ 938


Privileges ..................................................................................................................................................................................... 940


34 Payroll Manager (Job Role) 993Description .................................................................................................................................................................................. 993

Role Hierarchy ............................................................................................................................................................................. 993

Duties ............................................................................................................................................................................................ 997


Privileges .................................................................................................................................................................................... 1001


Data Security Policies ............................................................................................................................................................. 1040

Privacy .......................................................................................................................................................................................... 1139

35 Pending Worker (Abstract Role) 1141Description .................................................................................................................................................................................. 1141

Role Hierarchy ............................................................................................................................................................................. 1141


Privileges ...................................................................................................................................................................................... 1141

36 Recruiter (Job Role) 1143Description .................................................................................................................................................................................. 1143

Role Hierarchy ............................................................................................................................................................................ 1143

Duties ........................................................................................................................................................................................... 1143

Aggregate Privileges ................................................................................................................................................................ 1144

Privileges ..................................................................................................................................................................................... 1145


37 Recruiting Administrator (Job Role) 1159Description .................................................................................................................................................................................. 1159

Role Hierarchy ............................................................................................................................................................................ 1159

Duties ........................................................................................................................................................................................... 1159


Privileges ..................................................................................................................................................................................... 1160


38 Time and Labor Administrator (Job Role) 1165Description .................................................................................................................................................................................. 1165

Role Hierarchy ............................................................................................................................................................................ 1165

Duties ........................................................................................................................................................................................... 1165


Privileges ..................................................................................................................................................................................... 1166


39 Time and Labor Manager (Job Role) 1177Description .................................................................................................................................................................................. 1177


Role Hierarchy ............................................................................................................................................................................ 1177

Duties ........................................................................................................................................................................................... 1178


Privileges ..................................................................................................................................................................................... 1179


40 Unassigned Duties 1195Duties ........................................................................................................................................................................................... 1195


Preface

PrefaceThis preface introduces information sources that can help you use the application.

Using Oracle Applications

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Watch: This video tutorial shows you how to nd help and use help features.

You can also read Using Applications Help.

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community, and other users.

• Guides and Videos: Go to the Oracle Help Center to nd guides and videos.

• Training: Take courses on Oracle Cloud from Oracle University.

ConventionsThe following table explains the text conventions used in this guide.

Convention Meaning

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monospace Monospace type indicates le, folder, and directory names, code examples, commands, and URLs.

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Documentation Accessibility

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Preface

Videos included in this guide are provided as a media alternative for text-based help topics also available in this guide.

Contacting Oracle

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Comments and SuggestionsPlease give us feedback about Oracle Applications Help and guides! You can send an e-mail to:[email protected].

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Chapter 1Introduction

1 Introduction

Overview of Security Reference If you are an IT Security Manager, this guide is for you. Use the reference information for implementing security for anoering in Oracle Applications Cloud. Depending on the needs of your enterprise, determine what works best for youroering, and make the required conguration changes.

Broadly, the reference information includes these details:

• Abstract and job roles for an oering

• Duty roles and the role hierarchy for each job role and abstract role

• Privileges that are required to perform duties dened by a duty role

• Data security policies for each job role or abstract role

• Policies that protect personally identiable information

To know more about the roles, privileges, and polices and to learn how to implement and administer security for youroering, refer to your product security guide.

How to Use This Guide You can review the information in this guide to decide how to assign roles and privileges to specic users. For each role,you will nd these details:

• The role hierarchy that lists the other inherited roles

• A list of duties assigned to that role

• Privileges granted to that role

• Data security policies and their implementation scope

Note: The changes you make to the security reference implementation are preserved during upgrades ormaintenance patches.

Human Capital Management Oerings This guide describes the security reference implementation for the following oerings:

• Compensation Management

• Recruiting and Candidate Experience

• Workforce Deployment

• Workforce Development

1


Chapter 1Introduction

In addition, a set of common roles is required to setup and administer an oering. For information about these roles,see the Oracle Applications Cloud Security Reference for Common Features.

2


Chapter 2What's New

2 What's New

Overview This release of the oering includes new job roles, abstract roles, duties, aggregate privileges, or privileges.

New Duties This table lists the new duties for the Workforce Deployment oering.

Duty Role Description

Trading Community Data Security Policiesfor HCM

Contains data security policies that allow HCM roles to access Trading Community organizations, people and relationships

New Aggregate Privileges This table lists the new aggregate privileges for the Workforce Deployment oering.

Aggregate Privilege Description

Access Change Legal Employer Dashboard

Provides access to the change legal employer dashboard.

Manage Manually Maintained AuditMembers

Allows users to add members to a group for audit reporting purposes.

Manage Manually Maintained ExcludedMembers

Allows users to exclude members from reminder notications.

Update Candidate Job Application

Allows to update candidate job applications whether or not the phases are restricted.

Use REST Service - Activity AllocationTransfer Statuses

Allows users to call the POST method to update the transfer status of an activity allocation with theactivity allocation transfer statuses REST service.

Use REST Service - Activity AllocationTransfer Statuses Read Only

Allows users to call the GET method on activity allocation transfer statuses with the activity allocationtransfer statuses REST service.

3


Chapter 2What's New


Use REST Service - Benet EnrollmentOpportunities Read Only

Allows users to call the GET method associated with the Benet Enrollment Opportunities RESTService.

Use REST Service - HCM ChannelMessages

Allows the user to call all methods associated with the HCM Channel Messages REST Service.

Use REST Service - HCM ChannelMessages Read Only

Allows the user to call the GET method associated with the HCM Channel Messages REST Service.

Use REST Service - Payroll LegalOrganization Lists of Values

Allows users to call the GET method associated with the Payroll Statutory Unit and Tax Reporting Unitlist of values REST Services.

View Market Composites

Allows viewing market composites data.

View Payroll Integration DeliveryExceptions

Allows viewing of payroll integration delivery exceptions.

New Privileges This table lists the new privileges for the Workforce Deployment oering.

Granted Role Privilege Description

Contingent Worker

Manage Own HCM Channel Messages

Allows a user to manage their own messages inHCM Channel Messages

Employee

Manage Own HCM Channel Messages

Allows a user to manage their own messages inHCM Channel Messages

Hiring Manager

Initiate Job Requisition Using Blank Requisition

Allows to create the job requisition using ablank requisition with no values.

Hiring Manager

Initiate Job Requisition Using ExistingRequisition

Allows to create the job requisition based on anexisting requisition.

Hiring Manager

Initiate Job Requisition Using Template

Allows to create the job requisition based on arequisition template.

Human Capital Management IntegrationSpecialist

Congure HCM Channels

Allows a user to congure the channels in HCMChannel Messages

4


Chapter 2What's New

Granted Role Privilege Description

Human Resource Specialist

Use REST Service - Responsibility TemplatesList of Values

Allows the user to call the GET methodassociated with the Responsibility Templates listof values REST Service.

Line Manager

Create Position Prole

Allows user to create position proles.

Recruiter



Recruiter



Recruiter



Recruiter

Update Referral Additional Information

Allows updating referral additional personalinformation provided by referrers.

Use REST Service - Job Applications

Update Referral Additional Information

Allows updating referral additional personalinformation provided by referrers.

Use REST Service - Job Requisitions









Workforce Structures Management

Create Position Prole

Allows user to create position proles.

5


Chapter 2What's New

6


Chapter 3Benets Administrator (Job Role)

3 Benets Administrator (Job Role)

Description Manages administration of benets business objects and batch processes.

Role Hierarchy The Benets Administrator job role directly and indirectly inherits these roles.

• Benets Administrator

◦ Absence Implementation◦ Benets Elections◦ Benets Enrollment Maintenance◦ Benets Management Implementer

- Benets Elections- Benets Setup- HCM Extract Denition- Payroll Common HCM Implementation

◦ Manage Fast Formula◦ Manage HCM Rates◦ Manage Payroll Element Entry◦ Manage Value Dened by Criteria◦ Payee Bank Account Management

• FSCM Load Interface Administration- Submit a Payroll Flow- Submit a Payroll Process or Report

◦ Benets Process and Report Administration◦ Benets Self Service Setup◦ Benets Setup◦ Change Person Marital Status◦ HCM Extract Denition◦ Manage Contact Person PII◦ Manage Fast Formula◦ Manage People to Cover◦ Manage Person Documentation◦ Manage Work Relationship

7



◦ Person Conguration◦ Person Management

- View Person Address Data Only- View Person National Identier

◦ Submit a Payroll Flow◦ Use REST Service - HR Document Types List of Values◦ View Compensation Details for Worker◦ View Employment Information Summary◦ View People to Cover◦ View Positions◦ View Salary Data Only

Duties This table lists the duties assigned directly and indirectly to the Benets Administrator job role.


Absence Implementation

Manages absence implementation setup using the Oracle Fusion Functional Setup Manager.

Benets Elections

Manages benets elections.

Benets Enrollment Maintenance

Manages administration of employee population using the professional pages and batch processes.

Benets Management Implementer

Manages benets implementation setup using the Oracle Fusion Functional Setup Manager.

Benets Process and ReportAdministration

Manages benets processes and reports.

Benets Self Service Setup

Manages benets self service setup.

Benets Setup

Manages benets setup.

FSCM Load Interface Administration

Manages load interface le for import

HCM Extract Denition

Grants access to the extract denition duty.

Manage Contact Person PII

Manages a contact person's PII data.

Payee Bank Account Management

Manages supplier bank accounts and other payment details.

8




Payroll Common HCM Implementation

Manages all payroll setup denitions required by other HCM products.

Person Conguration

Manages person types, name formats, checklists, and document types.

Person Management

Manages person related data such as name, address, communications, documentation, and others.This role is associated with the HR specialist.

Use REST Service - HR Document TypesList of Values

Allows the user to call the GET method associated with the HR document types list of values RESTservice.

View Person Address Data Only

Grants access to persons to view address data.

Aggregate Privileges This table lists aggregate privileges assigned directly and indirectly to the Benets Administrator job role.


Change Person Marital Status

Grants access to a person to manage their own marital status and related data.

Manage Fast Formula

Manages formula denitions used for validation and calculations.

Manage HCM Rates

Manages derived rates and values dened by criteria.

Manage Payroll Element Entry

Manages the allocation and data entry of earnings and deduction elements to a person.

Manage People to Cover

Allows management of a person's people to cover.

Manage Person Documentation

Manages documents.

Manage Value Dened by Criteria

Manages values dened by criteria.

Manage Work Relationship

Updates work relationships.

Submit a Payroll Flow

Submits new payroll ows.

Submit a Payroll Process or Report

Submits payroll processes and reports.

View Compensation Details for Worker Views compensation data for a worker.

9




View Employment Information Summary

Grants access to view a worker's employment information summary.

View People to Cover

Allows viewing of a person's people to cover.

View Person National Identier

Grants access to persons to view national identier.

View Positions

Views positions in the user's position security prole.

View Salary Data Only

Views salary data embedded or used in non-compensation product pages or processes.

Privileges This table lists privileges granted to duties of the Benets Administrator job role.

Granted Role Granted Role Description Privilege


Manages absence implementation setup usingthe Oracle Fusion Functional Setup Manager.

Dene Absence Plans



Manage Absence Entitlement Band



Manage Benet Eligibility Prole



Manage Benet Participant EnrollmentCertication



Manage Life Event Reason



Manage Person Eligibility Derived Factor



Run Participation Process Absence

Benets Administrator

Manages administration of benets businessobjects and batch processes.

Access HCM Common Components

10






Archive US End-of-Year ACA Information



Extract Work Structure Model Details



Extract Work Structure Report Details



Extract Worker Model Details



Extract Worker Report Details



Manage Application Common Lookup



Manage Application Descriptive Flexeld



Manage Application Extensible Flexeld



Manage Application Flexeld Value Set



Manage Beneciary Organization Details



Manage Extracts Work Area



Manage Person Work Area



Manage Wellness Program



Manage Wellness Tracking Service



Manage Workforce Structures Work Area



New Person Work Area

11






Run HCM Extract



Run HCM Extract Write Process



Run HCM Extracts Report



Run US 1094-C Transmial Electronic Report



Run US 1095-C Employee Report



Run US ACA Eligibility Process



Run US Benets Reports



Upload US ACA Rejection File Error Details



View Payroll Flow Based Analytics

Benets Elections


Access Benets and Wellness

Benets Elections


Maintain Designee Eligibility

Benets Elections


Manage Benet Participant Enrollment Result

Benets Elections


Manage Open enrollment window

Benets Elections


Manage Person Benets Balance

Benets Elections


Run Online Life Events

Benets Elections


Run Online Open Enrollment

Benets Elections


Search Benet Person

Benets Elections Manages benets elections. View Person Life Event

12





Manages administration of employeepopulation using the professional pages andbatch processes.

Access Benets and Wellness



Close Action Items



Dene Benet Participant Enrollment Result



Maintain Individual Eligibility Exceptions



Maintain Individual Overrides



Maintain Participant Eligibility



Make Anytime Selections



Make Employee Selections



Manage Action Items



Manage Anytime Action Items



Manage Benet Balance



Manage Benet Carriers

13






Manage Benet Contacts



Manage Benet Court Orders



Manage Benet Coverage Charges



Manage Benet Earnings



Manage Benet Electable Choice



Manage Benet Eligible Dependent



Manage Benet Eligible Person



Manage Benet Extract Process



Manage Benet Maintenance Batch Reporting



Manage Benet Note



Manage Benet Option



Manage Benet Participant Enrollment Result

14






Manage Benet Participant Enrollment ResultOverride



Manage Benet Person Benet Group



Manage Benet Person Habits



Manage Benet Relation



Manage Eligibility Factors



Manage Legal Entity Information



Manage Open enrollment window



Manage Participant Enrollment Result Override



Manage Person Benets Balance



Manage Person Life Event



Manage Plan Beneciary Designation



Manage Regulatory Bodies

15






Manage Reopen Life Events



Manage Third-Party Administrators



Prepare Benet Participant Potential Life Event



Purge Backed-Out or Voided Life Event Data



Purge Participation Evaluation Audit Data



Record Benet Coverage Payments



Restart Action Item Closure



Restart Default Benets Enrollment



Restart Enrollment Closure



Restart Participation Evaluation



Review Benet Participant Enrollment Result



Review Benet Participant Enrollment ResultStatement

16






Run Assign Corrective Potential Life Event



Run Backout Life Event Process



Run Benet Billing Processes



Run Close Enrollments Process



Run Default Enrollment Process



Run Life Event Participation



Run Online Anytime Open



Run Online Life Events



Run Online Open Enrollment



Run Participation Process - UnrestrictedRecalculate



Run Participation Process Absence



Run Participation Process Life Event

17






Run Participation Process Scheduled



Run Participation Process Selection



Run Participation Process Temporal



Run Participation Process Unrestricted



Search Benet Person



Submit Elections



View Benet Participant Enrollment Result



View Person Life Event


Manages benets implementation setup usingthe Oracle Fusion Functional Setup Manager.

Dene Benet Activity Base Rate



Dene Benet Authorization



Dene Benet Coverage Calculation



Dene Benet Eligibility and Element Groups



Dene Benet Option



Dene Benet Participant Eligibility Prole

18






Dene Benet Plan



Dene Benet Program Benet Rates



Dene Benet Year Period



Dene Plan Beneciary Designation



Dene Plan Primary Care Provider



Export Eligibility Prole



Extract Work Structure Report Details



Extract Worker Model Details



Import Eligibility Prole



Manage Absence Entitlement Band



Manage Beneciary Organization Details



Manage Benet Balance



Manage Benet Collapse Life Event



Manage Benet Coverage Calculation



Manage Benet Dened Formulas

19






Manage Benet Designation Detail



Manage Benet Eligibility Prole



Manage Benet Enrollment Action Type



Manage Benet Group



Manage Benet Participant Enrollment ResultNotes



Manage Benet Person Benet Group



Manage Benet Plan Combination Plan Type inProgram



Manage Benet Plan Events



Manage Benet Plan Rates



Ma

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