manage your documents anytime & anywhere with mobile...

Manage your documents anytime & anywhere with mobile devices Vincent Leung / Product Marketing Manager / Ricoh Hong Kong Limited

Ricoh Global Presence

Ricoh Europe PLC

Ricoh Asia Pacific Pte Ltd.

Ricoh Americas Corporation

Direct sales channels Distributor/dealer network

*as of June 2013

Ricoh Company Ltd.

• 227 locations worldwide with strong sales & service network

• 107,431 employees

135.3 billion yen

*as of March 31, 2013

Capital:

Ricoh Global Profile

Ricoh Global Profile

Ricoh Hong Kong Profile

OVER 50 YEARS OF MAKING IDEAS COUNT – IN HONG KONG

Established in Hong Kong since 1963

No.1 market leader in digital multi-functional printers for 13 years

More than 850 employees for local operation

– > 180 professional sales force

– > 300 professional service force

– > 30 pre-sales support with IT expertise


Accreditation

ISO014001 Environmental Management System (since 2001) ISO027001 Information Security Management System (since 2007)

Caring Company Logo recognition (since 2004) HKMA Quality Award – Overall Winner (2002)


50th Anniversary Business Innovation Conference 2013

Information Technology

Services

Managed Document

Services

Total Green Office

Solutions

One-Stop

Solutions &

Services

Document Process

Outsourcing

Production Printing

Solutions

•Infrastructure Solution •Application Solution •Storage & Security •Managed IT Services •Professional Services •Surveillance System •Mobile Device Mgmt improve & optimize your

document infrastructure •iDigital Imaging Services •i-Invoicing •Harddisk Degaussing

•Variable Data Printing •Statement Printing •Data Centre •Print Room


COMPREHENSIVE

DOCUMENT & IT

SOLUTIONS

Imaging solutions

from traditional H/W products…

Wide-format printer

Multi-function printer

Desktop printer

Production printer

Imaging solutions

… to new H/W products

Short throw projector

UCS

Interactive whiteboard

Imaging solutions

from traditional document solution…

DMS / ECM Printing Control & Accounting

Document Capture & Routing

Imaging solutions

…to new creative solution

i-Invoicing

Smart Presenter for iPad

Clicker

Manage your documents

anytime & anywhere with mobile devices

Challenges

Soaring Paper Consumption & Document Costs

Bill

ion

s Pa

ge

( Source: Dataquest )

Paper output in the typical office

is growing at an incredible rate of

21% per year!!

Challenges

Do you feel surrounded by Paper?

Forms, Letters, Reports, Memos, Contract, Documents, Folders, Email, Fax…

Reports

emails Folders

Letters

Fax

Forms

Invoice Documents

Contract

PO

Making it difficult to organize your work efficiently

Typical Scenario…

every Invoice that you get from a vendor

start with a PO you placed

there would also be a Delivery Note for an executed order

& there may even be a Contract with your vendor

Challenges

PO

Invoice

DN

Contract

all these documents could be in different Formats, Systems, Departments, Locations

spread across Cabinet, USB, PC, Server, Mailbox

DMS became popular

DMS can efficiently manage your digitalized document & the flow of information

It helps you to capture, organize, store & retrieve documents in a scientific way

So you don’t need to worry about documents & focus on your core business!!

Cost & Time Saving

Free up your resources…

High Security

Centralized Control

Productivity & Profitability

Information Sharing & Business Continuity

DMS became popular

Customers Document Types

Banking & Finance financial statement & analysis, report, forms, supporting doc (ID copy), agreement, etc

Insurance policy, correspondence, application / claim forms, medical report, supporting doc, etc

Health care patient record, medical report, etc

Accounting firm client record, tax records, auditing, compliance, customer contract, supporting doc, etc

Legal / Law firm Litigation support, case management, correspondence, agreement, evidences, etc

Garment quotation, PO, invoice, product design, customer / supplier contract, packing list, etc

Logistics consignment note, delivery note, etc

Corporation quotation, PO, invoice, delivery note, sales / service agreement, etc

Real Estate property records, listing management

Education test / exam paper, course materials, memo, notice, forms, certification, transcript

QC / Certification samples, testing reports, certification

Gov’t & NGO …

What DMS can do?

1. Document Capturing

2. Document Indexing

3. Document Distributing

4. Document Archiving

5. Document Searching

6. Access Control

7. Version Control

8. Audit Trail

9. Workflow

10. eForm

Different DMS for Different customers

21

Sale

s R

even

ue

SME

Education

Dem

and

on

Clo

ud

Enterprises

Ricoh SmartPaper*

* will be launched in Feb 2014

22

Ask for more on DMS - Mobility

In 2013, >66% of the workforce is mobile in AP (Statista, 2012)

23


>1.9 billion mobile device subscriptions in 2013, & forecast that >5.6 billion by

the end of 2019. (Ericsson, 2013)

24


By 2017, 90% of the enterprise application will be developed in both desktop &

mobile platform, up from 20% in 2013. (Gartner, 2012)

76% of businesses say mobile devices increased employee responsiveness &

decision-making speed. (Cisco Systems, 2012)

Gartner has drawn up a list of technologies & trends with the potential for

significant impact on the enterprise in the next 3 years. (Gartner, 2013)

• Mobile Device Diversity & Management

• Mobile Apps & Applications

• The Internet of Everything

• Hybrid Cloud & IT as Service Broker

• Cloud / Client Architecture

• The Era of Personal Cloud

• Software Defined Anything

• Web-Scale IT

• Smart Machines

• 3-D Printing

source: http://www.gartner.com/newsroom/id/2603623

What DMS can do?

1. Document Capturing

2. Document Indexing

3. Document Distributing

4. Document Archiving

5. Document Searching

6. Access Control

7. Version Control

8. Audit Trail

9. Workflow

10. eForm

11. Web Access

12. Mobile Access (Apps)

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Web Access / Mobile Access

Simply use your browsers to read & edit, upload & download, approve company

document at anytime & anywhere, without any client installation

Laserfiche

OpenBee

27

Web Access / Mobile Access

Simply use your mobile apps to read & edit, upload & download, approve company

document at anytime & anywhere

Laserfiche

OpenBee

So, let’s move your next step…

Manage your documents effectively with DMS &

Mobile technology…

Please feel free to contact our solution manager anytime

Thank You