manage student pass. process flow new ( school admin ) issued (upb admin) granted ( school admin )...
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Manage Student Pass
Process Flow
New(School admin)
Issued
(UPB Admin)
Granted(School admin)
Rejected(UPB Admin)
Extended(School admin)
Renewal(School admin)
Submit Application Form to UPB
Approved by Immigration
Agenda
- Register for Student Pass- Update application status and approval
results. - Generate reports.
Refer to Online Help for more details
C2-SP01:Register for Student Pass
• Description:– This function allows School Admin to create
Visa/Permit for the Student
• Granted Role: – School Admin
• Menu Path: – Campus Community > Personal Information
(Student) > Identification > Citizenship > Visa Permit Data
Manage Student Pass
Create New Student Pass Application
Process Flow
New(School admin)
Issued
(UPB Admin)
Granted(School admin)
Rejected(UPB Admin)
Extended(School admin)
Renewal(School admin)
Submit Application Form to UPB
Approved by Immigration
Create New Student Pass Application
Navigate to visa permit data page
1) Enter the Student ID
2) Click Search
Create New Student Pass Application
Click to view Student details
Create New Student Pass Application
Student Details Page
Create New Student Pass Application
1) Select and Choose the Relationship with Sponsor/Guarantor
2) Enter the Sponsor Name
Create New Student Pass Application
List of Visa/permit Status :1) Select ‘New’ when the student apply for a
new visa/permit2) Select ‘Renewal’ when student current
student pass has expired and applying a new visa/permit
3) Select “Granted” when student parent submitted SAB letter to school after approve by immigration
4) Select ‘Extended’ when student parent submitted immigration extended SAB letter to school
5) ‘Issued’ and ‘Rejected’ reserved for UPB
Select status as ‘New’
- Status date default to current date- Can be updated manually
Create New Student Pass Application
2) Last updated person and Date/Time will automatically update upon save
1) Click save button
Create New Student Pass Application
Manage Student Pass
Update Granted Student Pass
Process Flow
New(School admin)
Issued
(UPB Admin)
Granted(School admin)
Rejected(UPB Admin)
Extended(School admin)
Renewal(School admin)
Submit Application Form to UPB
Approved by Immigration
Navigate to visa permit data page
Update Granted Student Pass
1) Enter the Student ID
2) Click Search
Update Granted Student Pass
Click the "+" Button to Add a new row
Update Granted Student Pass
- Status date default to current date- Can be updated manually
A new row is added
Select Status as ‘Granted’
Entry the expiry date specified by immigration
Update Granted Student Pass
2) Last updated person and Date/Time will automatically update upon save
1) Click save button
Update Granted Student Pass
Manage Student Pass
Update Extended Student Pass
Process Flow
New(School admin)
Issued
(UPB Admin)
Granted(School admin)
Rejected(UPB Admin)
Extended(School admin)
Renewal(School admin)
Submit Application Form to UPB
Approved by Immigration
Create New Student Pass Application
Navigate to visa permit data page
1) Enter the Student ID
2) Click Search
Create New Student Pass Application
Click the "+" Button to Add a new row
Update Extended Student Pass
Update Extended Student Pass
- Status date default to current date- Can be updated manually
A new row is added
Select Status as ‘Extended’
Enter the new extended expiry date by immigration.
2) Last updated person and Date/Time will automatically update upon save
1) Click save button
Update Extended Student Pass
Manage Student Pass
Renewal Student Pass Application
Process Flow
New(School admin)
Issued
(UPB Admin)
Granted(School admin)
Rejected(UPB Admin)
Extended(School admin)
Renewal(School admin)
Submit Application Form to UPB
Approved by Immigration
Create New Student Pass Application
Navigate to visa permit data page
1) Enter the Student ID
2) Click Search
Create New Student Pass Application
Click the "+" Button to Add a new row
Renew Student Pass Application
- Status date default to current date- Can be updated manually
A new row is added
Select Status as ‘Renewal’
Renew Student Pass Application
1) Select and Choose the Relationship with Sponsor/Guarantor
2) Enter the Sponsor Name
Renew Student Pass Application
2) Last updated person and Date/Time will automatically update upon save
1) Click save button
Renew Student Pass Application
Manage Student Pass
Generate Reports
• Description:– This function allows school admin to generate
checklist summary report
• Granted Role: – School Admin
• Menu Path: – Main Menu > Reporting tools > Query >
Query Viewer
Generate Report
How to use
1. Navigate to the screen via menu path
2. Enter the Query Name
3. Search
Refer also to Online Help
Generate Report
Navigate to Query Viewer page
1) Enter the Query Name ‘MOE_SP_RPT_ALL_SCH’
2) Click ‘Search’
3) Click ‘Excel’ to view the report on excel
Generate Report
1) Specify Institution to ‘MOE01’ and click on Campus prompt button to prompt for own school Code
2) Click ‘Search’
Generate Report
Click ‘OK’ to Save File
Generate Report
Generate Report
End of Presentation
Thank You