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Manage Student Pass

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Page 1: Manage Student Pass. Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal

Manage Student Pass

Page 2: Manage Student Pass. Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal

Process Flow

New(School admin)

Issued

(UPB Admin)

Granted(School admin)

Rejected(UPB Admin)

Extended(School admin)

Renewal(School admin)

Submit Application Form to UPB

Approved by Immigration

Page 3: Manage Student Pass. Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal

Agenda

- Register for Student Pass- Update application status and approval

results. - Generate reports.

Refer to Online Help for more details

Page 4: Manage Student Pass. Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal

C2-SP01:Register for Student Pass

• Description:– This function allows School Admin to create

Visa/Permit for the Student

• Granted Role: – School Admin

• Menu Path: – Campus Community > Personal Information

(Student) > Identification > Citizenship > Visa Permit Data

Page 5: Manage Student Pass. Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal

Manage Student Pass

Create New Student Pass Application

Page 6: Manage Student Pass. Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal

Process Flow

New(School admin)

Issued

(UPB Admin)

Granted(School admin)

Rejected(UPB Admin)

Extended(School admin)

Renewal(School admin)

Submit Application Form to UPB

Approved by Immigration

Page 7: Manage Student Pass. Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal

Create New Student Pass Application

Navigate to visa permit data page

Page 8: Manage Student Pass. Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal

1) Enter the Student ID

2) Click Search

Create New Student Pass Application

Page 9: Manage Student Pass. Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal

Click to view Student details

Create New Student Pass Application

Page 10: Manage Student Pass. Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal

Student Details Page

Create New Student Pass Application

Page 11: Manage Student Pass. Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal

1) Select and Choose the Relationship with Sponsor/Guarantor

2) Enter the Sponsor Name

Create New Student Pass Application

Page 12: Manage Student Pass. Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal

List of Visa/permit Status :1) Select ‘New’ when the student apply for a

new visa/permit2) Select ‘Renewal’ when student current

student pass has expired and applying a new visa/permit

3) Select “Granted” when student parent submitted SAB letter to school after approve by immigration

4) Select ‘Extended’ when student parent submitted immigration extended SAB letter to school

5) ‘Issued’ and ‘Rejected’ reserved for UPB

Select status as ‘New’

- Status date default to current date- Can be updated manually

Create New Student Pass Application

Page 13: Manage Student Pass. Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal

2) Last updated person and Date/Time will automatically update upon save

1) Click save button

Create New Student Pass Application

Page 14: Manage Student Pass. Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal

Manage Student Pass

Update Granted Student Pass

Page 15: Manage Student Pass. Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal

Process Flow

New(School admin)

Issued

(UPB Admin)

Granted(School admin)

Rejected(UPB Admin)

Extended(School admin)

Renewal(School admin)

Submit Application Form to UPB

Approved by Immigration

Page 16: Manage Student Pass. Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal

Navigate to visa permit data page

Update Granted Student Pass

Page 17: Manage Student Pass. Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal

1) Enter the Student ID

2) Click Search

Update Granted Student Pass

Page 18: Manage Student Pass. Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal

Click the "+" Button to Add a new row

Update Granted Student Pass

Page 19: Manage Student Pass. Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal

- Status date default to current date- Can be updated manually

A new row is added

Select Status as ‘Granted’

Entry the expiry date specified by immigration

Update Granted Student Pass

Page 20: Manage Student Pass. Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal

2) Last updated person and Date/Time will automatically update upon save

1) Click save button

Update Granted Student Pass

Page 21: Manage Student Pass. Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal

Manage Student Pass

Update Extended Student Pass

Page 22: Manage Student Pass. Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal

Process Flow

New(School admin)

Issued

(UPB Admin)

Granted(School admin)

Rejected(UPB Admin)

Extended(School admin)

Renewal(School admin)

Submit Application Form to UPB

Approved by Immigration

Page 23: Manage Student Pass. Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal

Create New Student Pass Application

Navigate to visa permit data page

Page 24: Manage Student Pass. Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal

1) Enter the Student ID

2) Click Search

Create New Student Pass Application

Page 25: Manage Student Pass. Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal

Click the "+" Button to Add a new row

Update Extended Student Pass

Page 26: Manage Student Pass. Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal

Update Extended Student Pass

- Status date default to current date- Can be updated manually

A new row is added

Select Status as ‘Extended’

Enter the new extended expiry date by immigration.

Page 27: Manage Student Pass. Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal

2) Last updated person and Date/Time will automatically update upon save

1) Click save button

Update Extended Student Pass

Page 28: Manage Student Pass. Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal

Manage Student Pass

Renewal Student Pass Application

Page 29: Manage Student Pass. Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal

Process Flow

New(School admin)

Issued

(UPB Admin)

Granted(School admin)

Rejected(UPB Admin)

Extended(School admin)

Renewal(School admin)

Submit Application Form to UPB

Approved by Immigration

Page 30: Manage Student Pass. Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal

Create New Student Pass Application

Navigate to visa permit data page

Page 31: Manage Student Pass. Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal

1) Enter the Student ID

2) Click Search

Create New Student Pass Application

Page 32: Manage Student Pass. Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal

Click the "+" Button to Add a new row

Renew Student Pass Application

Page 33: Manage Student Pass. Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal

- Status date default to current date- Can be updated manually

A new row is added

Select Status as ‘Renewal’

Renew Student Pass Application

Page 34: Manage Student Pass. Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal

1) Select and Choose the Relationship with Sponsor/Guarantor

2) Enter the Sponsor Name

Renew Student Pass Application

Page 35: Manage Student Pass. Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal

2) Last updated person and Date/Time will automatically update upon save

1) Click save button

Renew Student Pass Application

Page 36: Manage Student Pass. Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal

Manage Student Pass

Generate Reports

Page 37: Manage Student Pass. Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal

• Description:– This function allows school admin to generate

checklist summary report

• Granted Role: – School Admin

• Menu Path: – Main Menu > Reporting tools > Query >

Query Viewer

Generate Report

Page 38: Manage Student Pass. Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal

How to use

1. Navigate to the screen via menu path

2. Enter the Query Name

3. Search

Refer also to Online Help

Page 39: Manage Student Pass. Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal

Generate Report

Navigate to Query Viewer page

Page 40: Manage Student Pass. Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal

1) Enter the Query Name ‘MOE_SP_RPT_ALL_SCH’

2) Click ‘Search’

3) Click ‘Excel’ to view the report on excel

Generate Report

Page 41: Manage Student Pass. Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal

1) Specify Institution to ‘MOE01’ and click on Campus prompt button to prompt for own school Code

2) Click ‘Search’

Generate Report

Page 42: Manage Student Pass. Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal

Click ‘OK’ to Save File

Generate Report

Page 43: Manage Student Pass. Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal

Generate Report

Page 44: Manage Student Pass. Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal

End of Presentation

Thank You