How to Manage SharePoint Without a

SharePoint Team

Let’s Meet.

Ted Theodoropoulos• Acrowire Founder & President• 20+ years as a business

owner• 10 years in IT Audit/Risk

Management at Bank of America

• Former member of Microsoft SQL Server team

• Certified Scrum Master / Lean Six Sigma Black Belt

Brian Gough• Acrowire Solutions Architect• 20+ years experience with

Microsoft technologies• 7+ years SharePoint

experience as Developer and Administrator

• Twice recognized as SharePoint Most Valued Professional (MVP)

We are Legal IT Experts.

SharePointCustom

DevelopmentPortal Branding/UXPlatform MigrationManaged Services

GovernanceInfo ArchitectureSharePoint MD

We help law firms leverage the latest technologies and methodologies to meet business objectives through:

App DevApp ModernizationGreenfield App Dev(Desktop/Mobile)

ASP.NET MVCHTML5/JavaScript/

CSSMicrosoft Azure

SQL Server DB/RS/IS

System Integration

EnvisioningIT Project Planning

Cost EstimateProject Charter

Solution ConceptRisk Assessment

Capabilities Overview

WireframesStyle Tiles &

Mockups

What We’ll Cover Today

• Introductions• What Makes SharePoint - SharePoint? • SharePoint Management• Training• Vendor Support• Customizing SharePoint• SharePoint Managed Services• Q&A

SharePoint Usage in Legal

SharePoint Team Skillsets

SharePointAdministrator• Farm design &

implementation• Powershell• Load balancing• Windows/SQL/IIS• Storage

infrastructure

SolutionsDeveloper

• .NET/C#/SQL• HTML,

Javascript, CSS• CSOM/JSOM• Add-in Model• Performance

Point / Power BI• Workflow• SDLC

User Experience

• Adobe Creative Suite

• HTML, Javascript, CSS

• SharePoint Designer

• InfoPath Designer• Mobile

development

Search / Social

Administrator• Enterprise Search• LOB systems• Connector

frameworks• Yammer• Business

Connectivity Services

Business Liaison

• Training• Governance• Information

architecture• Business

analysis• Project planning

What makes SharePoint… SharePoint?

Managing SharePoint requires more than managing a website.

SharePoint

Sites

Servers

Databases

ContentApps

Managing your Servers

Leverage your existing network/hardware team where SharePoint-specific skills are not required.

As with any other server in your Data center, they will perform the maintenance:

Install SharePoint updates Install Server updates Security Manage backups

What tools are available to avoid outages?Tip! Use the Microsoft System Center to help avoid outages.

Managing your Databases

Leverage your existing Database Administrators (DBA’s).

Database Management and monitoring Backups/Restores

Tools are available to help you manage your database. Use them!

Managing SharePoint Content

Beware “Share-plosion” Be sure to have a Governance plan Control Permissions Control site architecture

http://yourock.share-gate.com/sharepoint-administration/ http://www.metalogix.com/Products/ControlPoint.aspx

http://ngageintelligence.com/

Managing SharePoint Service Applications

How can I configure Search, Excel Services and other Service Applications?

No known 3rd party products exist for managing all the possible Service Applications.

BUT… There are scripts to install and a default set up is available

AND… Vendors or Contractors

Be Proactive About Training

Training your end users on the front-end will help reduce the level of management down the road, and: Minimize Frustration Increase Adoption Prevent Share-plosion

Instructor led On-line with

InstructorCBT

Types of training:

Trusted Training Sources:

Leverage Vendor SupportThere are times when your internal power users (hardware team, DBAs, content administrators) are unable to accomplish what you’re looking for, yet you’re still not prepared to hire SharePoint FTEs.

Vendor support is available.

*PSST! We know a team that does great SharePoint work…

*Administration/Maintenance*Custom DevelopmentStaff Augmentation*Fractional Resources

Migrate to SharePoint Online

PROS No longer maintain hardware Automatic Updates ( latest and greatest first) Cost Savings Global Access Security

CONSNo control over UpdatesBranding limitationsNo “Full-Trust” customizations

Full trust web partsFiles larger than 10GBFiles with illegal characters (“&, %, #”, etc.)

What can’t I move to SharePoint Online?

Private Cloud Option

Want the experience of an On-Prem farm but keep vendors/contractors out of your data center?

Install SharePoint on Azure serversCreate full trust appsGain controlMaintain privacy

Customizing - Themes

How can you change the look and feel of your SharePoint site without hiring a six figure salaried SharePoint Design FTE?

Option 1: Out-of-BoxSeveral different looks/themes already available

http://www.topsharepoint.com/themeshttp://bindtuning.com/

Option 2: Pre-made ThemesFree or at cost

Customizing – Adding an App

Good News! If you’re already on SharePoint Online, you can easily add an app with the SharePoint App Store.

With the App Model, you can: Create custom business

processes Integrate with 3rd party

systems

Now You’re An Expert.

Azure

SharePoint Online

Existing Hardware/Network

Team

Vendor Support

Training

Products

Manage SharePoint Without a SharePoint

Team

But, We're Still Here to Help.

Acrowire’s SharePoint Managed Services allows your firm to contract a block of hours each month for dedicated SharePoint-related work, regardless of what that may be:

TroubleshootingBrandingSite ProvisioningWorkflowsProactive Monitoring

Configuration Support Save time and moneyImprove uptime by proactively managing your environmentRoll over hours for project flexibilitySharePoint experts at your fingertips

Questions and Answersinfo@acrowire.com