man power planning.termpaper

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MANPOWER PLANNING

AT INDIAN RAILWAYS

OPERATIONS AND SUPPLY CHAIN MANAGEMENT

(TERM PAPER)

2010-2012

SUBMITTED BY:

CHHAYA SINGH

MBA-IB (3RD

SEM)

SUBMITTED TO :

DURGESH BATRA


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MAN POWER PLANNINGManpower Planning, also referred as Human Resource Planning, is a very

important concept today for the success of an organization. When we talk about

manpower planning, it implies the entire process of selecting and putting rightnumber of people, right kind of people at the right time, right place, doing the

right things for which they are selected which in turn help in achieving the goals

of the organization. Today, this concept has occupied an important place in the

corporate world and industrialization.

Importance of Manpower Planning:

Forming a base to managerial functions: The four managerial functionslike planning, organizing, directing and controlling are based upon the

manpower. It is the HR of an organization that helps in the implementation

of all these managerial activities.

Efficient utilization of resources: With manpower planning, there is anefficient management of personnel in the organization.

Motivation: Through manpower planning, you not only put the right menon right job, but also it helps in overall motivating the employees of the

organization. Like for instance, incentive plans are an important part of

manpower planning.

Better human relations: Human relations become strong through efficientcontrol, clear communication, efficient supervision and leadership in any

company. Manpower planning also looks after training and development of

the employees which leads to co-operation and better human relations.

Higher productivity: Last, but not the least, productivity level increaseswhen proper resources are used in the right way. This results into minimum

waste of time, money, efforts and energies.


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Why is Manpower Planning Needed?Manpower Planning is needed for a variety of reasons like as follows:

Any shortage or surplus can easily be identified and the problem can berectified.

All the recruitments in any organization are based on manpower planning.

Reduce the labor cost as overstaffing is avoided.

Identify the available talents.

Growth and diversification of business.

Helps in the stability of a concern.

Benefits of Manpower Planning: Reducing man power costs Getting best contribution from the employees Motivating the existing employees Developing the existing manpower


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Manpower Planning Process and Steps: Analysing the present manpower inventory:

Before recruiting new personnel, the current manpower inventory should becarefully studied and analyzed, which include factors like type of

organization, total number of departments, number of employees in such

departments etc.

Planning and forecasting for future manpower:Once the present scenario is known, the future manpower forecasts and

planning can be done.

Developing employment programs:Once the forecast program is made, the employment programs can be

developed accordingly, which include factors like recruitment, selection

procedures and placement plans.

Design training programs:The training programs depend on the extent of advancement in technology

to take place, which include diversification, expansion plans, developmentprograms etc. Training needs to be imparted to improve upon the

knowledge, skills, capabilities of the employees.


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PROCESS OF MANPOWER PLANNING

Analysing the present manpower inventory

Planning and forecasting for future manpower

Developing employment programs

Design training programs


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Manpower Forecasting Techniques:The Manpower forecasting techniques usually applied are as

follows:

Expert Forecasts:Formal expert surveys, Informal decisions.

Trend Analysis:Projecting past trends using base year as basis, and statistical analysis.

Work Load Analysis:Nature of work load in a department.

Work Force Analysis:Due allowances have to be made for getting net manpower requirements.

Other methods:Budget, regression, new venture analysis.


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INDIAN RAILWAYS

MAN POWER PLANNING AT INDIAN RAILWAYS:

Assessment of Manpower in Railways In open line, factors like normal wastage, death, deputation, dismissal, creation

of assets and posts, leave reserve, rest givers, yardsticks etc., influences the

assessment of manpower.

In construction projects, performance evaluation and review technique, phasingof work etc., are used to assess the manpower.

There have been dynamic change in the technology and modernisation,

electrification, computerisation, mechanisation of track maintenance etc. aretaking place at fast rate to meet the challenges of traffic requirements in Indian

Railways. To meet the challenges of the changing environment, systematic

manpower planning is essential. Therefore a category-wise analysis of staff

should be carried out, to identify surplus and to arrange manpower in the areas

of need. This adjusts the surplus in one category to other categories, where there

is demand. Manpower planning ensures that the existing manpower is utilised to

the maximum possible extent.

Manpower planning emphasise on training to different categories of staff to

improve the skill and to increase productivity. This step reduces the availability

of unskilled staff, increase productivity and maximize manpower utilization.

Regular conversion training programmes reduce the wastage of manpower due

to changeover. The staff are also deputed for refresher course, conversion

course, promotional course etc. with the aim to develop organisationally

effective personnel with pride in their work and faith in management.

The primary objective of the manpower planning is to ensure the availability of

the required skill and to reduce wastage. When the manpower availability is

clearly known arrangements can be easily made to cater to the additional needsof manpower as indicated in the forecasts. Normally, the field officers

responsible for executing the job are responsible for the manpower planning.


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Planning in Indian Railways: Man Power is the biggest component of any industry and the

expenditure on staff salary and related items is a perennial in nature.Right sizing of manpower to reduce unit costs in an effective way to

increase efficiency.

Benchmarking is a method which will enable to scientifically andrationally right size any industry. Indian Railways, the biggest

transporting industry in India, has introduced the concept of bench

marking as a tool of manpower planning.

In simple words, Bench marking is the search for and implementation ofbest practices. Since Indian Railway has a large number of activity

centres performing the same type of work, it was decided to do internal

benchmarking of activity centre of Indian Railways.

Substantial variations were observed and the activity centers with leastmanpower ratio (MPR) which means highest productivity were termed as

Benchmark centers.


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CONCLUSION

In our railway system, though the system of recruiting, training, placing or

posting and promotion are inherited from the system of British Railways, yet

manpower planning is given importance only in late 70s, which envisages

making of quality human resource towards attaining the goals of the

organization duly giving importance as a service organization for transporting

of goods and passenger services to all sorts of the people across the country.

man power planning.termpaper

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