making the most of your mentorship programs · mentorship is a relationship in which a more...
TRANSCRIPT
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Anne P. Harty, CPAChief Financial Officer, City of Rock Hill, SC
Cory KampfFinance & Central Services Division Manager, Anoka County, MN
Alvin GalangSenior Training & Development AnalystCity of San Jose, CA
Making the Most of Your Mentorship Programs
www.gfoa.org • #GFOA2018
112th Annual ConferenceMay 6-9, 2018 • St. Louis, Missouri
Moderator/Speakers:
2:40 – 3:30 • May 6, 2018 • Room 100-102
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LET’S GET STARTED!
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FIND YOUR CONNECTIONS
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FIND YOUR CONNECTIONS
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FIND YOUR CONNECTIONS
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FIND YOUR CONNECTIONS
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FIND YOUR CONNECTIONS
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FIND YOUR CONNECTIONS
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Mentoring – what is it?
Mentorship is a relationship in which a more experienced or more knowledgeable person helps to guide a less experienced or less knowledgeable person. -- Wikipedia.
Mentor: an experienced and trusted advisor.
Mentee: A person who is advised, trained, or counseled by a Mentor.
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Mentor Programs – Why?
•Recruitment & Retention – shows organization cares about them
•Succession Planning •More Engaged Workforce • Increases Job Satisfaction
Evelyn Gaskin - @Leadexcellent
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Mentoring – The Beginnings
Women’s Public Finance Network of GFOA
•Applications for mentors and mentees available through June 1, 2018
•Link to applications: https://www.surveymonkey.com/r/WPFNMentorshipApp18
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Mentoring – The Beginnings
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Mentoring – The Beginnings
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Citywide Mentoring Program – The Beginnings
#KEEPROOTING
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Mentoring – The Beginnings
Focused Conversation at 2012 State Conference
Recruiting for the future of Local
Government Finance
What is MNGFOA’s role? Two Tracks
established:
• Recruitment (College & Finance Professionals)
• Establish a Mentoring Program
First Year 2013 18 Participants
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Mentoring – Setting up the Program
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Mentoring – Setting up the Program
• Establish program objectives • Outlines program structure
Executive Summary of the Program
• Standing Committee authorized by Executive Board
• Develop, Steer, and review program
Program Leadership Team
• Recruitment – Application & Selection• Protocols and Training Program Design
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Mentoring – Setting up the Program
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Mentoring – Setting up the Program
• Recruited 3-4 volunteers (passion for Mentoring)
• Mentor/Mentee Pairing selection • Manage Mentor/Mentee
relationships • Steer overall program
Program Leadership
Team
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Mentoring – Setting up the Program
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Mentoring – Setting up the Program
• Application Process • Training (Define roles /
responsibilities)• Mentor/Mentee Agreement
Program Design
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Mentor Program – Application Process
Sample Application Form
• Keep it Simple• Relevant• Provide info to help w/
Pairing decisions• Questions for Mentor /
Mentee may differ slightly.
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Mentor / Mentee Training
Key Take-aways: •Separate Mentor / Mentee Breakout Session•Mentor / Mentee expectations – agreement •Relationship is confidential – held in the highest
regard•Mentor Leadership role in monitoring relationship
defined
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Mentoring Photos – Kick-Off
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Mentoring Photos - Giveaways
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Roles & Responsibilities of Mentor
• Be Engaged • Listen - follow needs of Mentee• Provide experiences in context to meet Mentees requests• Understand your motivation / strengths / weaknesses• Willingness to meet on a regular basis • Open Door Policy for emails / phone calls / texts etc… • Offer opportunities to increase Mentees network
• Take them with you on a meeting or other event
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Roles & Responsibilities of Mentee
•Eagerness to Learn •Ability and willingness to be a team player•Set meeting agenda – willing to contact Mentor •Meet on a regular basis •Patience•Be a risk taker•Positive attitude
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Program Roles & Responsibilities
Privilege
Pact
Relationship
Network
Share
Safe
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Mentoring Photos – Scavenger Hunt
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Mentoring Photos – Silent Disco
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Mentoring Photos – Build a Terrarium
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Mentor Program Evaluation
Surveys
Feedback received by Mentor Leadership Team
Review of participation numbers
How do you keep the excitement going?
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Mentoring Photos – Garden & Grow
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Mentor Program –Participation Numbers
Year Program Participants2014-2015 Citywide 228 / 127 Connections2015-2016 Citywide 332 / 74 Connections2016-2017 Citywide 261 / 177 Connections2017-2018 Citywide 215 / 129 Connections
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Mentor Program –Participation Numbers
Year Program ParticipantsFall 2013 NEXUS 44
Spring 2014 NEXUS 42Fall 2014 NEXUS 28
Spring 2015 NEXUS 28Fall 2016 NEXUS 24
Spring 2017 NEXUS 38
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Mentor Program –Participation Numbers
Year Mentors Mentees2013-2014 9 92014-2015 10 102015-2016 6 62016-2017 10 112017-2018 16 17
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Success Stories
Share your Success Stories – They are Powerful:
MNGFOA Clip 1 .mp4
MNGFOA Clip 3.mp4
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www.gfoa.org • #GFOA2018
112th Annual ConferenceMay 6-9, 2018 • St. Louis, Missouri
Questions:Speakers will take questions and comments. This session is being recorded, please utilize the microphone in the aisle to ask all questions.
Provide Feedback:Please take a few minutes to provide your feedback at www.gfoa.org/conf-eval
Discuss/Comment: Join the discussion at #GFOA2018
Speaker Contact Information:
Anne P. Harty, CPAEmail: [email protected]:803-329-8764
Cory Kampf Email: [email protected]: 763-324-1751
Alvin GalangEmail: [email protected]: 408-793-5584
Contact GFOA: To contact GFOA about session topics please email [email protected]