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Making PowerPoint Slides Mirza Hasanuzzaman Associate Professor Department of Agronomy, SAU Mirza Hasanuzzaman, www.hasanuzzaman.webs.com

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Page 1: Making PowerPoint Slides€¦ · Make your 1st or 2nd slide an outline of your presentation –Ex: previous slide Follow the order of your outline for the rest of the presentation

Making PowerPoint Slides

Mirza Hasanuzzaman

Associate Professor

Department of Agronomy, SAU

Mirza Hasanuzzaman,

www.hasanuzzaman.webs.com

Page 2: Making PowerPoint Slides€¦ · Make your 1st or 2nd slide an outline of your presentation –Ex: previous slide Follow the order of your outline for the rest of the presentation

Know Your Audience

Present information

relevant to this audience

Stay focused on the main

topic

Be brief

Avoid “Bird Walks”

Too many slides can lose your audience Mirza Hasanuzzaman,

www.hasanuzzaman.webs.com

Page 3: Making PowerPoint Slides€¦ · Make your 1st or 2nd slide an outline of your presentation –Ex: previous slide Follow the order of your outline for the rest of the presentation

Tips to be Covered

Outlines

Slide Structure

Fonts

Colour

Background

Graphs

Spelling and Grammar

Conclusions

Questions

Mirza Hasanuzzaman,

www.hasanuzzaman.webs.com

Page 4: Making PowerPoint Slides€¦ · Make your 1st or 2nd slide an outline of your presentation –Ex: previous slide Follow the order of your outline for the rest of the presentation

Outline

Make your 1st or 2nd slide an outline of your

presentation

– Ex: previous slide

Follow the order of your outline for the rest of

the presentation

Only place main points on the outline slide

– Ex: Use the titles of each slide as main points

Mirza Hasanuzzaman,

www.hasanuzzaman.webs.com

Page 5: Making PowerPoint Slides€¦ · Make your 1st or 2nd slide an outline of your presentation –Ex: previous slide Follow the order of your outline for the rest of the presentation

Slide Structure – Good

Use 1-2 slides per minute of your presentation

Write in point form, not complete sentences

Include 4-5 points per slide

Avoid wordiness: use key words and phrases

only

Mirza Hasanuzzaman,

www.hasanuzzaman.webs.com

Page 6: Making PowerPoint Slides€¦ · Make your 1st or 2nd slide an outline of your presentation –Ex: previous slide Follow the order of your outline for the rest of the presentation

Slide Structure - Bad

This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.

Mirza Hasanuzzaman,

www.hasanuzzaman.webs.com

Page 7: Making PowerPoint Slides€¦ · Make your 1st or 2nd slide an outline of your presentation –Ex: previous slide Follow the order of your outline for the rest of the presentation

Slide Structure – Good

Show one point at a time:

– Will help audience concentrate on what you are

saying

– Will prevent audience from reading ahead

– Will help you keep your presentation focused

Mirza Hasanuzzaman,

www.hasanuzzaman.webs.com

Page 8: Making PowerPoint Slides€¦ · Make your 1st or 2nd slide an outline of your presentation –Ex: previous slide Follow the order of your outline for the rest of the presentation

Slide Structure - Bad

Do not use distracting animation

Do not go overboard with the animation

Be consistent with the animation that you use

Mirza Hasanuzzaman,

www.hasanuzzaman.webs.com

Page 9: Making PowerPoint Slides€¦ · Make your 1st or 2nd slide an outline of your presentation –Ex: previous slide Follow the order of your outline for the rest of the presentation

Slide Structure - Bad

Results and Discussion

Mirza Hasanuzzaman,

www.hasanuzzaman.webs.com

Page 10: Making PowerPoint Slides€¦ · Make your 1st or 2nd slide an outline of your presentation –Ex: previous slide Follow the order of your outline for the rest of the presentation

Fonts - Good

Use at least an 18-point font

Use different size fonts for main points and

secondary points

– this font is 24-point, the main point font is 28-point,

and the title font is 36-point

Use a standard font like Times New Roman,

Arial, Verdana or Tahoma

Mirza Hasanuzzaman,

www.hasanuzzaman.webs.com

Page 11: Making PowerPoint Slides€¦ · Make your 1st or 2nd slide an outline of your presentation –Ex: previous slide Follow the order of your outline for the rest of the presentation

Fonts-Good

This is Arial 28 pt and you can easily read it.

This is Tahoma 28 pt.

This is Verdana 28 pt and it is very easy to read when projected.

This is Times New Roman 28 pt and it is not bad

to read

Mirza Hasanuzzaman,

www.hasanuzzaman.webs.com

Page 12: Making PowerPoint Slides€¦ · Make your 1st or 2nd slide an outline of your presentation –Ex: previous slide Follow the order of your outline for the rest of the presentation

Fonts - Bad

If you use a small font, your audience won’t be able to read what you have written

CAPITALIZE ONLY WHEN NECESSARY (e.g.

TITLE). IT IS DIFFICULT TO READ

Avoid italicized fonts as they are difficult to read

quickly

Don’t use a complicated font

Mirza Hasanuzzaman,

www.hasanuzzaman.webs.com

Page 13: Making PowerPoint Slides€¦ · Make your 1st or 2nd slide an outline of your presentation –Ex: previous slide Follow the order of your outline for the rest of the presentation

Colour - Good

Use a colour of font that contrasts sharply with

the background

– Ex: blue font on white background

Use colour to reinforce the logic of your

structure

– Ex: light blue title and dark blue text

Use colour to emphasize a point

– But only use this occasionally

Mirza Hasanuzzaman,

www.hasanuzzaman.webs.com

Page 14: Making PowerPoint Slides€¦ · Make your 1st or 2nd slide an outline of your presentation –Ex: previous slide Follow the order of your outline for the rest of the presentation

Colour - Bad

Using a font colour that does not contrast with the background colour is hard to read

Using colour for decoration is distracting and annoying.

Using a different colour for each point is unnecessary – Using a different colour for secondary points is also

unnecessary

Trying to be creative can also be bad

Mirza Hasanuzzaman,

www.hasanuzzaman.webs.com

Page 15: Making PowerPoint Slides€¦ · Make your 1st or 2nd slide an outline of your presentation –Ex: previous slide Follow the order of your outline for the rest of the presentation

Background - Good

Use backgrounds such as this one that are

attractive but simple

Use backgrounds which are light

Use the same background consistently

throughout your presentation

Mirza Hasanuzzaman,

www.hasanuzzaman.webs.com

Page 16: Making PowerPoint Slides€¦ · Make your 1st or 2nd slide an outline of your presentation –Ex: previous slide Follow the order of your outline for the rest of the presentation

Choosing Colors

Dark backgrounds require light colors like white or

gold

Mirza Hasanuzzaman,

www.hasanuzzaman.webs.com

Page 17: Making PowerPoint Slides€¦ · Make your 1st or 2nd slide an outline of your presentation –Ex: previous slide Follow the order of your outline for the rest of the presentation

Choosing Color

Red text on a blue background produces

a purple haze

Mirza Hasanuzzaman,

www.hasanuzzaman.webs.com

Page 18: Making PowerPoint Slides€¦ · Make your 1st or 2nd slide an outline of your presentation –Ex: previous slide Follow the order of your outline for the rest of the presentation

Choosing Color

Green text on a red background looks

fuzzy

Mirza Hasanuzzaman,

www.hasanuzzaman.webs.com

Page 19: Making PowerPoint Slides€¦ · Make your 1st or 2nd slide an outline of your presentation –Ex: previous slide Follow the order of your outline for the rest of the presentation

Background – Bad

Avoid backgrounds that are distracting or

difficult to read from

Always be consistent with the background that

you use

Mirza Hasanuzzaman,

www.hasanuzzaman.webs.com

Page 20: Making PowerPoint Slides€¦ · Make your 1st or 2nd slide an outline of your presentation –Ex: previous slide Follow the order of your outline for the rest of the presentation

Using Bullets

Type phrases not sentences

Maintain parallel structure

Use the 6×6 Rule 6 words per bullet

6 bullets per slide

Mirza Hasanuzzaman,

www.hasanuzzaman.webs.com

Page 21: Making PowerPoint Slides€¦ · Make your 1st or 2nd slide an outline of your presentation –Ex: previous slide Follow the order of your outline for the rest of the presentation

Using Bullets

PowerPoint provides a variety of bullets

Some are basic

Others may surprise you

Select bullets that enhance your presentation

* In bullet point lines, capitalize the first word and no other words unless they normally appear capped

Mirza Hasanuzzaman,

www.hasanuzzaman.webs.com

Page 22: Making PowerPoint Slides€¦ · Make your 1st or 2nd slide an outline of your presentation –Ex: previous slide Follow the order of your outline for the rest of the presentation

Graph and Charts

Keep graphs, charts and diagram simple, if

possible.

Use bar graphs and pie charts instead of tables

of data. The audience then immediately pick up

relationship

Trends are easier to visualize in graph form

Always title your graphs

Mirza Hasanuzzaman,

www.hasanuzzaman.webs.com

Page 23: Making PowerPoint Slides€¦ · Make your 1st or 2nd slide an outline of your presentation –Ex: previous slide Follow the order of your outline for the rest of the presentation

Graphs and charts- Bad

Jan Feb Mar April

Min 20.4 27.4 90 20.4

Max 30.6 38.6 34.6 31.6

Mirza Hasanuzzaman,

www.hasanuzzaman.webs.com

Page 24: Making PowerPoint Slides€¦ · Make your 1st or 2nd slide an outline of your presentation –Ex: previous slide Follow the order of your outline for the rest of the presentation

Graphs - Good

Mirza Hasanuzzaman,

www.hasanuzzaman.webs.com

Page 25: Making PowerPoint Slides€¦ · Make your 1st or 2nd slide an outline of your presentation –Ex: previous slide Follow the order of your outline for the rest of the presentation

Graphs - Bad

20.4

27.4

90

20.4

30.6

38.6

34.6

31.6

0

10

20

30

40

50

60

70

80

90

100

January February March April

Min. Temp

Max. Temp.

Mirza Hasanuzzaman,

www.hasanuzzaman.webs.com

Page 26: Making PowerPoint Slides€¦ · Make your 1st or 2nd slide an outline of your presentation –Ex: previous slide Follow the order of your outline for the rest of the presentation

Graphs - Bad

Minor gridlines are unnecessary

Font is too small

Colours are illogical

Title is missing

Shading is distracting

Mirza Hasanuzzaman,

www.hasanuzzaman.webs.com

Page 27: Making PowerPoint Slides€¦ · Make your 1st or 2nd slide an outline of your presentation –Ex: previous slide Follow the order of your outline for the rest of the presentation

Image/Pictures

Use good quality of picture and of actual size and

shape

Mirza Hasanuzzaman,

www.hasanuzzaman.webs.com

Page 28: Making PowerPoint Slides€¦ · Make your 1st or 2nd slide an outline of your presentation –Ex: previous slide Follow the order of your outline for the rest of the presentation

Adding Sound

Get the reader’s attention with sound

Make sure sound is appropriate

Use mouse over sounds for showing a highlight

Use sound sparingly

Mirza Hasanuzzaman,

www.hasanuzzaman.webs.com

Page 29: Making PowerPoint Slides€¦ · Make your 1st or 2nd slide an outline of your presentation –Ex: previous slide Follow the order of your outline for the rest of the presentation

Using Animation

Flying

Dissolve

Blinds

Mirza Hasanuzzaman,

www.hasanuzzaman.webs.com

Page 30: Making PowerPoint Slides€¦ · Make your 1st or 2nd slide an outline of your presentation –Ex: previous slide Follow the order of your outline for the rest of the presentation

Transition

Adding slide transition allows one slide to

dissolve gracefully in to the next.

Limit the number of transition used. It is

often better to use only one so the

audience knows what to expect

Mirza Hasanuzzaman,

www.hasanuzzaman.webs.com

Page 31: Making PowerPoint Slides€¦ · Make your 1st or 2nd slide an outline of your presentation –Ex: previous slide Follow the order of your outline for the rest of the presentation

Slide transition

Slide Transition – Bad

Mirza Hasanuzzaman,

www.hasanuzzaman.webs.com

Page 32: Making PowerPoint Slides€¦ · Make your 1st or 2nd slide an outline of your presentation –Ex: previous slide Follow the order of your outline for the rest of the presentation

Spelling and Grammar

Proof your slides for:

– speling mistakes

– the use of of repeated words

– grammatical errors you might have make

If English is not your first language, please

have someone else check your presentation!

Mirza Hasanuzzaman,

www.hasanuzzaman.webs.com

Page 33: Making PowerPoint Slides€¦ · Make your 1st or 2nd slide an outline of your presentation –Ex: previous slide Follow the order of your outline for the rest of the presentation

Conclusion

Use an effective and strong closing

– Your audience is likely to remember your last words

Use a conclusion slide to:

– Summarize the main points of your presentation

– Suggest future avenues of research

Mirza Hasanuzzaman,

www.hasanuzzaman.webs.com

Page 34: Making PowerPoint Slides€¦ · Make your 1st or 2nd slide an outline of your presentation –Ex: previous slide Follow the order of your outline for the rest of the presentation

Questions??

End your presentation with a simple question

slide to:

– Invite your audience to ask questions

– Provide a visual aid during question period

– Avoid ending a presentation abruptly

Mirza Hasanuzzaman,

www.hasanuzzaman.webs.com

Page 35: Making PowerPoint Slides€¦ · Make your 1st or 2nd slide an outline of your presentation –Ex: previous slide Follow the order of your outline for the rest of the presentation

Do remember to…

Thank the audience for their attention

Mirza Hasanuzzaman, www.hasanuzzaman.webs.com

Page 36: Making PowerPoint Slides€¦ · Make your 1st or 2nd slide an outline of your presentation –Ex: previous slide Follow the order of your outline for the rest of the presentation

Thank You

Mirza Hasanuzzaman, www.hasanuzzaman.webs.com