Making Great PresentationsMaking Great Presentations

Conquer nerves Conquer nerves and stage frightand stage fright

Master powerful Master powerful communication communication skillsskills

Deliver Deliver presentations presentations with confidence with confidence and styleand style

However much you are educated, if However much you are educated, if you cannot present facts and figures you cannot present facts and figures well you have a big problem at hand.well you have a big problem at hand.

Many employees today look for Many employees today look for people who could communicate people who could communicate wellwell

As a result, developing As a result, developing presentation skills has become presentation skills has become an important part of any course an important part of any course of study.of study.

Marks are given for Marks are given for presentations in the Universitiespresentations in the Universities

Rough to smoothRough to smooth

4 Ps in presentations4 Ps in presentations

PlanPlan PreparePrepare PracticePractice PresentPresent

Side talkSide talk

PlanPlan

Understand the audienceUnderstand the audience BackgroundBackground KnowledgeKnowledge ExperienceExperience NeedsNeeds GoalsGoals

Plan…Plan…Find out the purpose of your talkFind out the purpose of your talk

Is it toIs it to InformInform PersuadePersuade Motivate to actionMotivate to action SellSell TeachTeach TrainTrain

Plan…Plan…Draw up a logical frameworkDraw up a logical framework

Define the topicDefine the topic Current statusCurrent status Issues and core problemsIssues and core problems Possible answers/ alternativesPossible answers/ alternatives ChallengesChallenges Action PlanAction Plan

Plan….Plan….TimeTime How much of time devoted to my How much of time devoted to my

presentation ( depth of the talk presentation ( depth of the talk depends on the time)depends on the time)

If some one has already taken If some one has already taken portion of time, how do you manage portion of time, how do you manage with the available timewith the available time

How to use the time effectively on How to use the time effectively on different sub topics. Some times different sub topics. Some times more time used for background more time used for background factors than the topic in issuefactors than the topic in issue

Not to exceed the time limit. Keep Not to exceed the time limit. Keep your presentation to the point. your presentation to the point.

Side talkSide talk

PreparePrepare

How much of information I haveHow much of information I have Researching the subjectResearching the subject Where to get informationWhere to get information Find out or develop a good Find out or develop a good

opening and concluding remarkopening and concluding remark File the information in an File the information in an

accessible storage accessible storage If electronic storage is used at If electronic storage is used at

least store in two mediumsleast store in two mediums

Prepare….Prepare….Process data and get only the Process data and get only the relevant in right quantities in relevant in right quantities in presentable mannerpresentable manner GraphsGraphs PicturesPictures DiagramsDiagrams PercentagesPercentages RatiosRatios Flow chartsFlow charts AnalysisAnalysis Be creativeBe creative

How to prepare slidesHow to prepare slides

Use less than six sentences in one Use less than six sentences in one slideslide

Have only appropriate graphs, Have only appropriate graphs, figures and picturesfigures and pictures

Use background colours that would Use background colours that would not blur the main messagenot blur the main message

Use only appropriate animation on Use only appropriate animation on slidesslides

Be brief on slides and explain Be brief on slides and explain

Side talk

Throw a challenge to the audience

•Smoking Reduces weight

•Say how????

Getting Prepared

Prepare….Prepare….

Use only the information that Use only the information that you are going to cite in the you are going to cite in the presentation in slidespresentation in slides

If you use foreign words, If you use foreign words, accronyms explain themaccronyms explain them

Jargon could be used only if Jargon could be used only if audience know about it.audience know about it.

Get ready for the worseGet ready for the worse

There could be a electricity failureThere could be a electricity failure The Multi media may not workThe Multi media may not work Computer may not workComputer may not work Your CD containing your presentation may Your CD containing your presentation may

not read or go blanknot read or go blank Slide Projector lamp may burstSlide Projector lamp may burst Handouts may not come in timeHandouts may not come in timeAnswer :Answer :In addition to electronic stuff have rough In addition to electronic stuff have rough

sketch. That could save your day.sketch. That could save your day.

Side talkSide talk

PracticePractice

Find out the style that suits your personality Find out the style that suits your personality and the situationand the situation

Adapt to the situation depending on the Adapt to the situation depending on the circumstancescircumstances

The style depends largely on the way you The style depends largely on the way you normally talknormally talk

Do not present as if you are reading a book Do not present as if you are reading a book or paper without any emphasis on or paper without any emphasis on punctuationspunctuations

Tell it like a story- remember Seeyage Tell it like a story- remember Seeyage Katha “ ekaparatama Walahek Penna” Use Katha “ ekaparatama Walahek Penna” Use tone.tone.

Speak with a moderate speed Speak with a moderate speed Never use artificial accentNever use artificial accent

Practice about how to use Practice about how to use your body languageyour body language

Using your handsUsing your hands invite the audience invite the audience

accept your point by accept your point by having your palms having your palms upwardsupwards

Avoid closing your Avoid closing your hands firmly as this can hands firmly as this can be a sign of be a sign of aggressivenessaggressiveness

Avoid rubbing your Avoid rubbing your hands – sign of hands – sign of nervousnessnervousness

Avoid pointing one finger at Avoid pointing one finger at audience- sign of warningaudience- sign of warning

Do not put your hands in Do not put your hands in the pocket when the pocket when presentingpresenting

Your mobile phone Your mobile phone

If possible say at the beginningIf possible say at the beginning“ “ Oh I am going to off this as it Oh I am going to off this as it

may disturb all of us” This will may disturb all of us” This will send a message to the audience send a message to the audience also to off the phone or at least also to off the phone or at least put on the vibration modeput on the vibration mode

Ensure that your phone is off.Ensure that your phone is off. ( not even vibration)( not even vibration) Never answer the phoneNever answer the phone

Using facial expression and eye Using facial expression and eye browbrow

Use your eye brows to articulate your Use your eye brows to articulate your feelingsfeelings

Move your head around and look Move your head around and look people in the eye. Do not focus only people in the eye. Do not focus only on one person, few or one side of the on one person, few or one side of the audience. audience.

Do not always direct your talk to the Do not always direct your talk to the head table or the leader or guesthead table or the leader or guest

Look at people who do not give Look at people who do not give attentionattention

Controlling your physical and Controlling your physical and psychological statuspsychological status

Move around if possibleMove around if possible Have an active outlookHave an active outlook Face the audience always rather than Face the audience always rather than

the board or the screen behind youthe board or the screen behind you Do not get emotionalDo not get emotional Do not get irritated with the audience Do not get irritated with the audience Do not get into extremesDo not get into extremes Admit your mistakes and sincerely Admit your mistakes and sincerely

thank for pointing out.thank for pointing out.

Involve the audienceInvolve the audience

Show you are interested in Show you are interested in audienceaudience

Ask them to commentAsk them to comment Ask them few easy questionsAsk them few easy questions Crack a decent jokeCrack a decent joke Give a compliment to Give a compliment to

volunteers who answer your volunteers who answer your questionsquestions

Give a handoutGive a handout

Judge the status of the Judge the status of the audience while you are talkingaudience while you are talking

Are they with you ( facial Are they with you ( facial expression, nodding, smiling)expression, nodding, smiling)

Are they sleeping, yawning or Are they sleeping, yawning or doing some other thing while you doing some other thing while you are talkingare talking

Are they talking with each other Are they talking with each other while you are talkingwhile you are talking

Are they talking over the mobile Are they talking over the mobile or playing games or sending or playing games or sending SMS’sSMS’s

Are they looking disappointedAre they looking disappointed

How to draw attention of the How to draw attention of the disinterestdisinterest

Ask questionsAsk questions Say that no one is going to Say that no one is going to

sleepsleep Give a point to discuss with the Give a point to discuss with the

person seated to nextperson seated to next Say a word in half and let the Say a word in half and let the

audience completeaudience complete Bring in a funny photo/ jokeBring in a funny photo/ joke

Develop your languageDevelop your language

You must use the appropriate word You must use the appropriate word that the audience can understandthat the audience can understand

Never use difficult words when simple Never use difficult words when simple words are therewords are there

Do not use slang ( wanna , gonna)Do not use slang ( wanna , gonna) Avoid fillers- ah, em, er, well, basically, Avoid fillers- ah, em, er, well, basically,

you know, like, kind of, of course, more you know, like, kind of, of course, more or less, by the way, don’t you know etc.or less, by the way, don’t you know etc.

Do not worry to use Sinhalese or Tamil Do not worry to use Sinhalese or Tamil words or phrases when you are giving words or phrases when you are giving a talk in English in Sri Lankaa talk in English in Sri Lanka

Side talkSide talk

Dress AppropriatelyDress Appropriately

Attention is on you- so dress Attention is on you- so dress suitablysuitably

Formal- LoungeFormal- Lounge Informal- Smart CasualInformal- Smart Casual Never over dress with too much Never over dress with too much

of Jewellery, make up etc.of Jewellery, make up etc.

RehearseRehearse

Stand in front of a mirror and present Stand in front of a mirror and present yourselfyourself

Repeat it several times until you rectify Repeat it several times until you rectify your errors and build confidenceyour errors and build confidence

Make the presentation in front of a Make the presentation in front of a friendfriend

Ask him to make a candid evaluationAsk him to make a candid evaluation Try and video your talk and see how Try and video your talk and see how

you performyou perform More you practice more you doMore you practice more you do well. well.

VisualiseVisualiseALL SayALL SayWhat ? What ?

““Ela Kiri”Ela Kiri”

““That’s Great”That’s Great”