PREPARING WORKPLACE PRESENTATIONS

Lesson 2

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Learning Outcomes for this lesson…..On completing this chapter you should be able to:

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Select relevant information Organise ideas Use different types of speaking styles

appropriate to different situations Express ideas clearly and audibly Identify and use appropriate

nonverbal communication in speaking Deliver an effective presentation

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Presentations in the workplace

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Examples of the oral presentations they may be asked to make include: introductions instructions team briefings brief reports long formal presentations

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Planning the presentation

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Establish your context. Design it to be relevant. To fulfill these aims the presentation needs

to be designed to achieve one or more of the following inform persuade entertain

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Planning the presentation.. cont

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This preparation involves six steps:1. Define the purpose2. Analyse the audience3. Consider the context and setting4. Identify the main ideas5. Research and find supporting material for

the message6. Plan and organise the material

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Define the purpose

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What should I be asking myself?

Why is it important?

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Analyse the audience

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The audience’s… experience age interests reasons for listening

…greatly influence the meaning they receive from the message How much does the audience know about the topic? How involved is the audience in the topic or issue? How controversial will the topic be for the audience? How can the topic be related to audience interests?

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Consider the context and setting

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Identify the main ideas

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Organise the main ideas. Ensure you are easy to understand. The ideas presented need to be well researched. Prepare an outline.

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Plan the presentation

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An effective structure is created by using the following approach: Keep it simple – 3 points rather than 12 Prepare a strong opening and close Present a transparent structure Use notes effectively

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Approaches to speaking to a group

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Six approaches to speaking in public are: prepared speeches impromptu speeches manuscript speeches memorised speeches

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The prepared speech

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A prepared speech is planned and organised before the time of presentation.

Al Gore - New thinking on the climate crisis

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The impromptu speech

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An impromptu speech is unexpected, and delivered unprepared

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The PREP formula

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PP stands for the main PPoint

RR stands for the RReason

EE stands for the EExample

PP stands for restating the main PPoint

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The manuscript speech

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A manuscript speech is researched and structured, and generally read

The Declaration of Independence - A reading

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The memorised speech

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A memorised speech is suited to short talks.

Sir Ken Robinson - Bring on the learning revolution

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Preparing the presentation

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There are four steps in this stage: write the presentation rewrite for the ear practise and revise the content organise the visual aids

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Speaker credibility

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Speakers can develop credibility by: communicating positive attitudes about self,

the message, and the audience finding and emphasising common ground

between the speaker and the audience preparing every speech with care, to ensure

demonstration of confidence, clear reasoning and extensive knowledge

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Write the presentation

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The presentation has three parts: the introduction (creates interest) the body (develops the central theme) the conclusion (reinforces the main idea or

provides a final summary) Strategies to achieve these things are:

pose a question use humour appropriate to the audience and

relevant to the topic relate a short anecdote (i.e. a brief story) present an interesting fact

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Writing the body

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Examples of supporting material are: personal experiences examples and illustrations facts statistics

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Techniques for enlivening a presentation

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Writing the conclusion

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It should be the most memorable part of the talk so, to create impact, use: a relevant anecdote a quotation or example a recommendation

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Delivering the speech

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The quality of a speech is affected by the speaker’s: voice nonverbal communication visual aids

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Review Questions

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What are examples of the oral presentations? introductions instructions team briefings brief reports

Preparation involves six steps:1. Define the purpose

2. Analyse the audience

3. Consider the context and setting

4. Identify the main ideas

5. Research and find supporting material for the message

6. Plan and organise the material

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A memorised speech is suited to … short talks

A prepared speech is …

planned and organised before the time of presentationAn impromptu speech is …

unexpected, and delivered unpreparedA manuscript speech is …

researched and structured, and generally read

Review Questions

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Presentation Activity

INDIVIDUALLY: You will be provided with a speech/news report/short story OR poem.

You will be required to record your own voice and reflect on areas of improvement.

Ensure that you practice your presentation with a partner and use your Student Observation Sheet to guide you in what is expected.

You are expected to present your manuscript reading at 830am the 5th of October.

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