m-files enterprise content management software
DESCRIPTION
TRANSCRIPT
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DYNAMICCONTENT MANAGEMENT
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the problemsMOST ECM SYSTEMS
ECM
ERP
CRM
DMS
independentSILOSINFORMATION
of
lowUSERADOPTION
tooITCENTRIC
WITH
tooCOMPLEXTO USE
I.T. Tasksset up workflows
manage document permissions
allow sharing for contractorsre-organize server folder structurecreate internal system training
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I.T. Tasksmake stuff better.
our solutionsTO THE ECM DILEMMA
ERP
CRM
DMS
CONNECTED
INFORMATIONis
highUSERADOPTION
givesCONTROL
BACK
a trulySIMPLEINTERFACE
all of yourto
USERS
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what ifTHE NEW SOFTWARE YOU DEPLOYEDWAS USED BY EVERYONE?
97%ADOPTIONUSER
SALES
MARKETING LEGAL
HUMAN RESOURCES
INFORMATION TECHNOLOGY
MANAGEMENT
RESEARCH & DEVELOPMENT
MANUFACTURING
ENGINEERING LOGISTICS
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what ifYOU COULD ACCESS ANYTHING?AT ANY TIMEINSTANTLY
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what ifYOU COULD RUN YOUR BUSINESS?WITHOUT BOTHERING THEIT DEPARTMENT
IT
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what ifYOU COULD RUN YOUR BUSINESS?WITHOUT BOTHERING THEIT DEPARTMENT
I.T. Tasksset up workflows
manage document permissions
allow sharing for contractorsre-organize server folder structurecreate internal system training
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what ifWHERE YOU STORED YOUR DOCUMENTSDIDN'T MATTER?
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DYNAMICCONTENT MANAGEMENT
organized byWHAT WHERE
SOMETHING IS IT'S BEEN STOREDvsDOCUMENT TYPE
CUSTOMER
DATE
PERMISSIONS
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PLAYLIST
ARTIST
GENRE
ALBUM
iPhoneit's as simple as an
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WHY IT MATTERS
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whyMANAGE CONTENT?
CHAOTIC NETWORK FOLDERS
DUPLICATE FILES
EMAIL ATTACHMENTS
PAPER DOCS
DATABASES
EXTERNAL MEDIA
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whyMANAGE CONTENT?
CHAOTIC NETWORK FOLDERS
DUPLICATE FILES
EMAIL ATTACHMENTS
PAPER DOCS
DATABASES
v1
v2
v3
EXTERNAL MEDIA
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whyMANAGE CONTENT?
CHAOTIC NETWORK FOLDERS
DUPLICATE FILES
EMAIL ATTACHMENTS
PAPER DOCS
DATABASES
EXTERNAL MEDIATHE AVERAGE DOCUMENT GETS COPIED 19X DURING ITS LIFE
- COOPERS & LYBRAND
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whyMANAGE CONTENT?
CHAOTIC NETWORK FOLDERS
DUPLICATE FILES
EMAIL ATTACHMENTS
PAPER DOCS
DATABASES
EXTERNAL MEDIA
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whyMANAGE CONTENT?
CHAOTIC NETWORK FOLDERS
DUPLICATE FILES
EMAIL ATTACHMENTS
PAPER DOCS
DATABASES
EXTERNAL MEDIA
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whyMANAGE CONTENT?
CHAOTIC NETWORK FOLDERS
DUPLICATE FILES
EMAIL ATTACHMENTS
PAPER DOCS
DATABASES
EXTERNAL MEDIA
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?WHERE IS THE BEST PLACE TO SAVE THE DOCUMENT?
the problemWITH FOLDER STRUCTURES
Hearing Aid Proposal 2013for A&A ConsultingPrepared by Andy
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OUR SOLUTION
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savingDOCUMENTS TO M-FILESSAVE TO THE M: DRIVE
FILL OUT PROPERTIES
ENJOY THE BENEFITS
DOCUMENT TYPE
DATE
CUSTOMER
PROJECT
LIGHTNING FAST SEARCH
OFFLINE AVAILABILITY
ONE, ALWAYS UP-TO-DATE DOCUMENT
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outlookINTEGRATION
DRAG-AND-DROP EMAILS & ATTACHMENTS TO M-FILES SMART FOLDERS
Smart Folders automatically know what it is and who it relates to
FUNCTIONALITY IS BUILT RIGHT IN TO MICROSOFT OUTLOOK
save to the vaultDIRECTLY FROM OUTLOOK
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dynamicVIEWS
ACCESS TO DOCUMENTS RESEMBLES TRADITIONAL FOLDER DIRECTORIES
Easy to use
DEFINE VIEWS BASED ON DOCUMENT PROPERTIES
One document can be found several ways
VIEWS ARE CENTRALLY MANAGED
ANYONE CAN CREATE VIEWS SPECIFIC TO THEM
VIEW YOUR DOCUMENTS & DATAany way you want to.
TRADITIONAL FOLDER PITFALLS:
Files only have one locationMultiple copies of files may be in different locations
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view itANY WAY YOU WANT TOUSE DYNAMIC VIEWS TO VIEW & ORGANIZE CONTENT
VIEWS ARE AUTOMATICALLY UPDATED WITH ANY CHANGES
+BY PROJECT BY CUSTOMER BY PROJECT AND DOC CLASS
PROPOSAL
A&A CONSULTING
AUSTIN DISTRICT REDEVELOPMENT
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view itANY WAY YOU WANT TOUSE DYNAMIC VIEWS TO VIEW & ORGANIZE CONTENT
VIEWS ARE AUTOMATICALLY UPDATED WITH ANY CHANGES
+BY PROJECT BY CUSTOMER BY PROJECT AND DOC CLASS
PROPOSAL
A&A CONSULTING
AUSTIN DISTRICT REDEVELOPMENT
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view itANY WAY YOU WANT TOUSE DYNAMIC VIEWS TO VIEW & ORGANIZE CONTENT
VIEWS ARE AUTOMATICALLY UPDATED WITH ANY CHANGES
+BY PROJECT BY CUSTOMER BY PROJECT AND DOC CLASS
PROPOSAL
A&A CONSULTING
AUSTIN DISTRICT REDEVELOPMENT
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powerfulSEARCH
SEARCH RESULTS ARE RANKED BY RELEVANCY How recently the document was created How many times the document has been edited
or updated
SEARCH INCLUDES FILE METADATA & CONTENTS
LOCATES DOCUMENTS QUICKLY NO MATTER HOW MANY ITEMS ARE IN THE VAULT
FIND DOCUMENTS INSTANTLY
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documentMODIFICATION & COLLABORATION
CHECK OUT DOCUMENT TO EDIT Reserves the document for editing Prevents others from editing at the same time Others are still able to read checked out docs
CHECK IN DOCUMENT WHEN DONE Once checked in, others can edit the document
CO-AUTHORING Simultaneously edit shared documents Collaborate with co-workers and outside parties See who has made changes and what they are
editWITHOUT FEAR OF DUPLICATION
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versionHISTORY
HISTORY IS AUTOMATICALLY DOCUMENTED
VIEW PREVIOUS VERSIONS ANY TIME Eliminates the risk of accidental data loss Traceability ensures quality standard
compliance in regulated industries
EFFICIENT USE OF HARD DISK SPACE Only "delta" changes are stored
keep trackOF ALL CHANGES
v1v2
v3
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permissionMANAGEMENT
USER & USER GROUP RIGHTS Per Document Per Document Class
METADATA-DRIVEN PERMISSIONS Enables automatic changes to access permissions
with any change in metadata, such as when adocument is approved or project team members change
SIMPLE SETUP & ADMINISTRATION
ACTIVE DIRECTORY SUPPORT
welcomeTO THE INDUSTRY'SMOST ADVANCED PERMISSION MANAGEMENT
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flexible, compliantWORKFLOWS
AUTOMATE BUSINESS PROCESSES
HERE'S AN EXAMPLE: STANDARD OPERATING PROCEDURE
DRAFT WAITING FOR APPROVAL
APPROVED
REJECTED
IN REVIEW
COMPLIANCE APPROVAL STATES PERMISSIONSREGULAR REVIEW
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notifications& ASSIGNMENTS
get notifiedABOUT IMPORTANT TASKS & ASSIGNMENTS
DOCUMENT OWNER
READERAPPROVER
DRAFT WAITING FOR APPROVAL
REJECTED
APPROVED
IN REVIEW
NOTIFICATION
ASSIGNMENT
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offlineACCESS
DYNAMIC SYNCHRONIZATION Sync only the content you need offline
Recent Documents All documents from a certain Customer Documents related to a specific Project
VAULT IS UPDATED AS SOON AS YOU'RE BACK ONLINE
SYNCHRONIZATION IS FAST EVEN OVER SLOW INTERNET CONNECTIONS
offlineDISCONNECTED≠
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webACCESS
USER INTERFACE IS ALMOST IDENTICAL TO THE WINDOWS CLIENT
ACCESS FOR EXTERNAL PARTIES Customers Subcontractors Public Internet Users
ACCESS FROM ANY PLATFORM Windows Mac Linux
vault accessVIA THE BROWSER OF YOUR CHOICE
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mobileACCESS
MOBILE APPS FOR MOST DEVICES iPhone/iPad Android devices Windows Phone
VIEW DOCUMENTS
MANAGE WORKFLOWS
E-SIGNATURES
accessEVERYWHERE
INSTALL THE APPS NOW FROM:
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ADVANCED FEATURES
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reporting& BUSINESS INTELLIGENCE
PROVIDES INSIGHT INTO BUSINESS OPERATIONS
CALCULATES & DISPLAYS STATISTICAL DATA ABOUT VAULT CONTENTS
PROVIDES ANALYTICS TO AID IN DECISION MAKING
SUPPORTS EXTERNAL CONTENT FROM CRM AND ERP SYSTEMS
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qualityMANAGEMENT & COMPLIANCE
SUPPORTS COMPLIANCE INITIATIVES FDA 21 CFR Part 11 EU GMP Annex 11 ISO 9000/9001 Good Manufacturing Practice (GMP)
SOME TARGET INDUSTRIES Pharmaceutical & Life Sciences Healthcare Manufacturing Aviation Mining Petrochemical Food Production
TIME-STAMPED LOG & AUDIT TRAIL COMPREHENSIVE VERSION HISTORY MANDATORY WORKFLOWS SUPPORT FOR E-SIGNATURES STRICT ACCESS CONTROL
keep trackOF ALL CHANGESQMS
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paperDOCUMENTS
CAPTURE PAPER DOCUMENTS WITH EXISTING SCANNERS & MULTI-FUNCTION DEVICES
TWAIN & WIA Scanners Supported
SEARCH CONTENT WITHIN SCANNED DOCUMENTS Zone OCR enables automatic metadata tagging
Text, Barcodes, QR Codes
BENEFIT FROM UNIQUE M-FILES FEATURES Access in Dynamic Views Automatic Permissions Workflow Integration
paperlessINTELLIGENCE
PAPER DOC
SCANNED
CHARACTER RECOGNITION (OCR)
SAVED IN M-FILES
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integratingTHIRD PARTY SOFTWARE
M-FILES INTEGRATES WITH: Microsoft Dynamics Microsoft Sharepoint Microsoft Office Salesforce NetSuite ConnectWise Autotask Autodesk (AutoCAD & Revit) Kofax Express PSIGEN
THE M-FILES API CONNECTS TO VIRTUALLY ANY DATABASE
we play niceWITH OTHERS
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Microsoft DynamicsINTEGRATION
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administrationOF M-FILES
THE VAULT STRUCTURE IS EASY TO MANAGE & EDIT
Users and User Groups Permissions & Access Privileges Document Classification Structure External data Workflows Backups Archiving Event log
manage everythingWITH EASE
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WE ARE DIFFERENT
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FLEXIBLE DEPLOYMENT: CLOUD, ON-PREMISE, HYBRID
METADATA-DRIVEN (WHAT VS. WHERE)
what'sDIFFERENT
SIMPLE, YET HIGHLY CONFIGURABLE ECM
INSTANTLY FAMILIAR (INTEGRATED IN TO WINDOWS)
INTEGRATES WELL WITH OTHER SOFTWARE
ACCESSIBILITY ON EVERY DEVICE
?
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ORGANIZATIONAL BENEFITS
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theBENEFITS
ORGANIZE EVERYTHING BY WHAT IT IS
FIND WHAT YOU'RE LOOKING FOR
IMPROVE SECURITY
SHARE & COLLABORATE
STAY COMPLIANT
x
DON'T CHANGE THE WAY YOU WORK (FAMILIAR)
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flexibleDEPLOYMENT
OPTIONS3
EXPERIENCE1
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guidedTOUR
OUR GUIDED TOUR VIDEO SERIES SHOWS HOW EASY IT IS TO USE M-FILES
watch these videosTO LEARN MORE ABOUT M-FILES
www.M-Files.com/GuidedTour
SAVING DOCUMENTS
SEARCHING
DYNAMIC VIEWS
EDITING DOCUMENTS
SHARING DOCUMENTS
MOBILE ACCESS
AND MUCH MORE…
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WHO WE ARE
HELLOmy name is
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we haveHEADQUARTERS IN
TEXAS &FINLAND
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we have customers of
IN 100+ COUNTRIESALL SIZES
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we haveCUSTOMERS INMANYINDUSTRIES
ELECTRONICS
SOFTWARE
GOVERNMENT
HEALTHCARE
PHARMACEUTICAL
AEC
MANUFACTURING
ACCOUNTING
MEDIA
customers& INDUSTRIES
MARKETING/PRPROPERTY MGMT
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we specialize inHELPINGREGULATEDBUSINESSES
BUT
stayCOMPLIANT
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MAGIC QUADRANT FOR ENTERPRISE CONTENT MANAGEMENT2012 & 2013
FORRESTER RESEARCH ECM WAVE2013
DELOITTE TECHNOLOGY FAST 500 EMEA - FINALIST 2010, 2011 & 2013
TREND-SETTING PRODUCT OFTHE YEAR2012
CONTENT MANAGEMENT FORKNOWLEDGE WORKERS VENDORLANDSCAPE REPORT- ”MARKET PILLAR”2012
100 GLOBAL FINALIST2010
recognitionAND AWARDS
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www.m-files.comSTAY IN TOUCH.YOU CAN FIND US
let's
here +1 (972) 516-4210
+358 3 3138 7500