los angeles user group - amazon web services€“ are there multiple responsiveness or privilege...

© kCura LLC. All rights reserved.

Los Angeles User Group

Relativity Production Workflows


Thanks to our host.

kCura Team

• Michael Harris –Sales Support

• Greg Houston – Solutions Team

Introductions


© 2015 kCura. All rights reserved.

• You, the community, drive the user group’s topics and conversation

• kCura is here to moderate the conversation

• The more you put into the meetings the more you get out

• Surveys will go out at the end of each meeting, Please fill out!!

How does a user group work


What’s your Production horror story?Production


1. Searches

a. Items to produce based on production format

I. Native

II. Images

III. Images and Natives

b. Items not to produce for conflict search

Steps to Production


Before Production

• What are the production set parameters?

– Are there multiple responsiveness or privilege fields?

– Are there multiple markup sets?

• Include relevant fields in the production set search results

• Consider setting up a consistent production set QC system

– Use production set tag

– Update production set QC searches for new tag or use temporary tag

• How are inconsistencies treated?

• Is there a specific production order?

Production Set Quality Control


In Production Set and:

• Not responsive

• Privileged

• Redacted, not tagged redact (make sure to search on proper markup set)

• Tagged redact, not redacted (make sure to search on proper markup set)

• Previously produced

• Privilege screen terms, not marked privileged

• Imaged and to be produced natively

• To be imaged, not imaged

• Corrupt/unprocessable in production set

• Inconsistent families (related to production, not in production)

• Duplicate/email thread/near duplicate of privilege document

• Not reviewed/question/not sure for responsiveness or privilege

• Outside of relevant date range

Production Set QC Searches


After Production

• Review load files

– Correct number of rows in DAT file

– Correct fields in DAT file

– Native and text paths are correct

– Correct number of documents in

image files (count ,Y, or ,D)

– Number of images in image load files

– Number of natively produced

documents

• Review images

– Proper first bates number

– Proper confidentiality endorsement

– Redactions burned

– Any other special endorsements

– Correct number of images from

image load files

– Image type (B&W, color) are proper

Final Production Volume Quality Control


• Review text

– Text of first document matches image

of first document

– OCR text for redacted documents

– Empty text files only for documents

with no text in database

• Review native files

– Correct number of native files

– Proper extensions/document types

produced natively

Final Production Volume Quality Control


What to watch out for?

• Production format

– Format conforms with production

specifications/ESI order

– Proper image type (PDF/B&W/color)

produced

• Text

– OCR text produced

– A text file is produced for every

document

– ILB (intentionally left blank) text

documents should be blank

• Changes to production set after release

– Additions to production set

– Changes to tagging

– Slip-sheeting and ILB slip-sheets

• Treatment of exception files

– Produced natively with a slip-sheet

– Slip-sheeted only

– Exception log

• Production order

Common Errors in Productions


Join us in Chicago for our annual user conference, Relativity Fest. This year’s show will be our biggest and best one yet. If you’ve never attended before,

here’s everything you need to know:

WHAT IS IT?

kCura’s annual user conference for Relativity, featuring four full days of educational content and unique networking opportunities—now in its seventh year.

WHO ATTENDS?

More than 1,000 Relativity users from service providers, law firms, corporations, and government agencies, along with e-discovery thought leaders and the kCura

team.

WHY SHOULD I GO?

It’s a great opportunity to network with the Relativity community, meet analysts and judges, hear about e-discovery trends from industry leaders, and chat with the

kCura team—all while learning how to make the most out of your Relativity experience and absorbing real-world takeaways you can implement as soon as you get

home. Many organizations send several members of their team to learn together and share ideas in real time.

HOW DO I SIGN UP?

Visit relativityfest.com/register.


Questions?

los angeles user group - amazon web services€“ are there multiple responsiveness or privilege...

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