LOS ANGELES UNIFIED SCHOOL DISTRICT

SPECIALLY FUNDED PROGRAMS COMPLIANCE AND TECHINICAL

SUPPORT BRANCH

Equipment Inventory Requirements

Education Code Section 35168 requires LEAs to maintain an inventory of equipment whose current value exceeds $500.00 which was purchased with Categorical Programs funds.

The District policy (BUL-3508.1) require schools which purchased equipment using Categorical Programs funds costing over $500.00, to maintain and readily have available Categorical Equipment Inventory.

Sample of Equipment Purchased Through Categorical Programs

Keeping Track of Equipment

LOS ANGELES UNIFIED SCHOOL DISTRICTPROPERTY OF CATERGORICALLY FUNDED PROGRAMSEIA, SCE X EIA, LEP TITLE I

SCH. & LIB. IMPROVEMENTSCHOOL FANTASTIC SCHOOLDELIVERY OR PURCHASE DATE JANUARY 8, 2004DATE OF SALVAGE SER. NO. 622494

Upon arrival of any piece of equipment purchased with categorical program funds, the school must place a RED IDENTIFICATION label on it. This automatically advises those reviewing inventories, USDE, CDE, KPMG or SFP personnel, that the piece of equipment was purchased with categorical programs funds, whether it was Federal Title I, EIA-SCE, EIA-LEP and or SCH & LIB IMPROVEMENT.

Keeping Track of Equipment

Los Angeles Unified School DistrictCategorical Equipment Inventory

Name of School

Local DistrictPhone

Number

Principal’s Name

Inventory Year(s) Date

DESCRIPTION(Type/Model)

SERIAL NUMBERPURCHASE

DATELOCATION COST

DELIVERY DATE

FUNDING *CURRENT CONDITION

DISPOSITION

* N – New, G – Good, F – Fair, P – Poor

Title I – 7S046EIA-SCE - 7S539; 75N39EIA-LEP – 7S536; 75N36

SI 7671 / SLI - 14222

Check All That Apply_____ SWP_____ TAS

____ SBCP

For all categorical programs, the local educational agency and school sites maintain an inventory record for each piece of equipment, with an acquisition cost of $500 or more per unit, that is purchased

Equipment Update Page

Disposal of Equipment

Physical Inventory Inspection

No Equipment Purchased Through Categorical Programs Funding

(Sample Letter)

SCHOOL LETTERHEAD

Date

Dear Ms. Ernst:

I, (Name of Principal)do hereby certify that over the past school year,

(Name of School)has not used categorical funds to purchase equipment

costing over $500. Therefore, we are not submitting the Categorical Equipment Inventory Log per BUL-3508.1.

If there are questions, please contact me at (Phone Number) .

Sincerely, (Principal’s Signature)Principal (Print name of Principal)

Regarding Equipment Purchased Through Categorical Programs Funding

1. Review Bulletin - 3508.12. Maintain an accurate equipment inventory3. Complete and turn-in each year prior to June 30th a

Categorical Equipment Inventory 4. If necessary, complete Equipment Removal Form5. If no equipment was purchased through Categorical

Programs Funds, then complete the Principal’s certification letter and submit by June 30th of each school year.

6. Every other year complete and turn in a Categorical Equipment Inventory Physical Check

Questions, Comments, Concerns

Thank you