los angeles unified school district policy bulletin · content standards and frameworks, revised...
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LOS ANGELES UNIFIED SCHOOL DISTRICT Policy Bulletin
BUL-5770.1
Office of Curriculum Instruction & School Support Page 1 of 3 June 19, 2012
TITLE: Donation, Sale, and Recycling of Obsolete and/or
Damaged Textbooks, Library Books and
Instructional Material
ROUTING Educational Service Center
Superintendents
Educational Service Center
Instructional Directors
Educational Service Center
Coordinators
Operations Center
Fiscal Services Managers
Principals
UTLA Chapter Chairpersons
NUMBER: BUL-5770.1
ISSUER: Jaime R. Aquino, Ph.D
Deputy Superintendent of Instruction
Gerardo Loera, Executive Director
Office of Curriculum, Instruction and School Support
DATE: July 10, 2012
POLICY:
In accordance with the CA Ed Code any money received by the District from the sale
of obsolete instructional materials shall be used to purchase instructional materials.
MAJOR
CHANGES:
This Bulletin replaces BUL-1207, dated February 4, 2005, Donation, Sale, and
recycling of Obsolete Textbooks, Library Books, and Instructional Materials from
the Business Services Division. School policy states that school personnel are not to
sell used, obsolete or damaged instructional materials to used book vendors.
Procurement has informed used book vendors not to purchase from schools. All
obsolete and damaged instructional materials are to be sent to the District
Warehouse.
GUIDELINES: The following guidelines apply.
I. I. CRITERIA TO USE TO DETERMINE OBSOLETE MATERIALS
Integrated Library and Textbook Support Services (ILTSS) has developed the
following criteria to determine if materials are obsolete:
Materials are no longer relevant to the school’s instructional program, e.g., new State-
content standards and frameworks, revised District courses of study, new State-adopted
textbooks for Grades K-8, or new District-adopted textbooks for Grades 9-12.
Instructional materials from previous adoption cycles are not to be used as the core basic
textbook in the defined subject areas of Language Arts, English Language Development,
Mathematics, Science, Social Science/History, Health and Foreign Language, but may be
used as supplemental materials.
Materials that perpetuate sexual or racial stereotypes and do not comply with the State’s
legal compliance guidelines. Please refer to the following document titled Standards for
Evaluating Instructional Materials for Social Content, 2000 at the following website:
http://www.cde.ca.gov/cfir/.
LOS ANGELES UNIFIED SCHOOL DISTRICT Policy Bulletin
BUL-5770.1
Office of Curriculum Instruction & School Support Page 2 of 3 June 19, 2012
Unused textbooks due to:
New instructional initiative.
Major change in methodology.
Not aligned to State-content standards or frameworks.
Incomplete textbook series.
Library books that no longer support or match curriculum or support State-content
standards or framework.
Evidence of little or no use or circulation.
Duplicates of Library books which are no longer needed.
II. CRITERIA TO USE TO DETERMINE DAMAGED MATERIALS
ILTSS has developed the following criteria to determine if materials are damaged beyond
repair or defaced:
Broken spine
Torn cover
Missing pages or components
Graffiti
Heavily soiled pages
Insect or mold infestation
III PROCEDURES FOR SELLING OF OBSOLETE OR DAMAGED INSTRUCTIONAL
MATERIALS
The principal or designee shall:
Remove the materials from the Destiny Textbook and/or Library Management System.
Pack the books in boxes.
Print a Transportation Order form, available on the ILTSS website (www.iltss.org).
Complete the transportation order form and fax the form to the number at the bottom of
the form.
All sales will be conducted by the warehouse, not by individual school sites.
III. PROCEDURES FOR DISPOSAL OF OBSOLETE INSTRUCTIONAL
MATERIALS
The principal or designee shall:
Remove the materials from the Destiny Textbook and/or Library Management
System.
Mark the materials “obsolete” via stamp or black ink.
Materials may be:
o Used supplemental materials.
o Offered to students or families
o Sent to the warehouse. Pack the books in boxes.
LOS ANGELES UNIFIED SCHOOL DISTRICT Policy Bulletin
BUL-5770.1
Office of Curriculum Instruction & School Support Page 3 of 3 June 19, 2012
Print a Transportation Order form, available on the ILTSS website
(www.iltss.org).
Complete the transportation order form and fax the form to the number at the
bottom of the form.
IV. PROCEDURES FOR DONATING OR RECYCLING OF LIBRARY BOOKS
The principal or designee shall:
Remove the books from the Destiny Library Management System.
Refer to Section I of this bulletin for criteria that would be used to remove books from
libraries. All library books weeded from the library should be stamped “Discard” to
avoid confusion and re-shelving and then divided into two categories:
o Those acceptable for use in classrooms by teachers and students:
Distribute to classroom teachers.
o Those unacceptable for use in classrooms by teachers and students:
Send to recycling. Library books for salvage may be added to
textbook salvage.
V. PROCEDURES FOR RECYCLING OBSOLETE/DAMAGED MATERIALS
The principal or designee shall:
Remove the materials from the Destiny Textbook and/or Library Management
System. Pack the books in boxes.
Print a Transportation Order form, available on the ILTSS website (www.iltss.org).
Complete the transportation order form and fax the form to the number at the bottom of
the form.
AUTHORITY: California Education Code sections 60510, 60511, 60521
ASSISTANCE: For assistance or further information please contact
Procurement (213) 241-3087
Dee Jackson [email protected]
Integrated Library and Textbook Support Services (213) 241- 2733
Rick Hassler [email protected]
Sandy Hartshorn [email protected]