Look! We Have Nooks!

CISD library procedures for purchasing devices,

downloading ebooks, and processing Barnes and Nobles

Nooks to check out to students. 

Pat Perez, LibrarianMcCullough Junior Highrevised 4/25/2012

Why Buy Nooks for My Library?

• Each Nook holds hundreds of eBooks!

• eBooks are cost-effective.

• Checking out Nooks gives access to eReaders and eBooks to students who do not own them.

• A great way to promote an additional partnership between READING and TECHNOLOGY in your library!

• It's just plain exciting for kids, teachers, librarians and parents! 

First Things First: Order Your NooksLewis Tadlock stocks Nooks in the Technology Warehouse (728). Nooks are bundled with covers and chargers under a single stock number. He was able to get a nice discount for us.

• #13400C -- Nook Color w/cover for $197.05

• #1340ST -- Nook SimpleTouch w/cover for $103.05 (no internet browser)

Charging carts: Not stocked in Warehouse. • Must purchase from Educators Depot: Vendor # 25001839 • Bretford model #MDMTAB36 • Will charge 36 Nooks. $2165.17• Comments: TMAS-3-581020-34• Ship to your assigned warehouse (727N or 727S)• Budget code 6317• Commodity code 403• Charging carts will be needed for class sets of Nooks.

Create a Nook Device Requisition

• Order Nooks from Technology Warehouse: 728• Budget code: 6317• Commodity code: 400

When Nooks are Delivered

• Power Nooks up.• Go to Settings.• Go to “About your Nook.”• Find the serial number (can be found in 3 places: on

screen when started up, on box it comes in, and beneath a tiny tab on side of device) and account number of each Nook. 

• I had to go to settings screen to get the account number. 

• Write serial and account numbers down and keep in a safe place.

• If you want Multi-User Protection Plans you much purchase them BEFORE you call Barnes and Noble to register and activate your Nooks.

Nook Serial and Account Numbers

Protection Plans and Warranties

The B&N one-year warranty begins the day devices are delivered to your campus.

You may order additional B&N Multi-User Protection Plans and accessories if you wish.*** 

***Standard manufacturer warranty is only one year. It covers malfunctions and manufacturing issues with the devices. The multi-user protection plans provide coverage for everything – accidents, spills, droppage, etc., except for theft.

Protection Plans must be ordered with a requisition to Barnes and Noble. 

Multi-User Protection Plan & Accessory Ordering Details (this is your choice to order or not)Must use B&N vendor # 32000279Commodity Code: 402Budget Code: 6248Comments: HCDEPrices:2 Year Multi-User Protection Plan – Color $ 48.752 Year Multi-User Protection Plan – Simple Touch $ 26.253 Year Multi-User Protection Plan – Color $ 72.003 Year Multi-User Protection Plan – Simple Touch $ 53.25Screen Protectors (specify NOOK model) $ 12.75

Protection Plans Received

Give purchasing time to process your Protection Plan and/or Accessories requisition. Then call Barnes and Noble to register and “Group” your Nooks. Tell them how you want to “Group” your Nooks, and verify that the Protection Plans are in place.(Group directions are on the following 2 slides.)

*Be sure to get an invoice or a receipt from Barnes and Noble that Protection Plans are in force on each Nook. Receive into Finance Plus once everything is confirmed with B&N.

*Keep a record of the exact date each Nook's Multi-User Protection Plan started. 

Group the Nooks Step 1Decide how you want to “Group” your Nooks. “Groups” help the downloads and invoices go smoother and quicker. Do you want One Nook=One Group? Or do you want Five Nooks=One Group? Are you purchasing a class set? Then you would want 25 - 30  Nooks=One Group.My first order was One Nook=One Group. I made each Nook a genre. You may "Name" your Groups. Put your campus number before the Group name. I named my "Groups" a genre. My Nook #1 is named “053 Adventure", Nook # 2 is “053 Chic Lit”, Nook #3 is “053 Dystopian Literature", etc.You can Group your Nooks any way you want, just be sure to put your campus number at the beginning. This avoids getting mixed up with other campuses.

Register the Nooks Call Barnes and Noble in The Woodlands to Register your Nooks. Have the serial numbers and account numbers ready.Know exactly how you want to Group your Nooks.Make sure the Barnes and Noble representative gets this step right.

Order eBooks!Whew! The hard part is over. Now it's time to order your eBooks!

Go to www.barnesandnoble.com. Choose “NookBooks” next to the search box.For now we must get a quote. Barnes and Noble plans to get rid of this step soon.Now order away, and save to a spreadsheet or whatever you want. Heading is the “Group” name that you want to ebooks to download to.Extend prices for multiple eBooks.If you are buying “Lightning Thief” for five Nooks, you must buy 5 eBooks. (Of course, you can make your list any way you wish. My initial order was for  10-25 ebooks per Nook for 10 Nooks, so the above way worked for me.)Hint: the B&N website is extremely slow on the CISD network.

Email Lists to B&N for Quote

Email or fax your list of eBooks to a customer service manager at our local B&N to get a quote. We get price breaks on some titles but it is not consistent. It also slows things down considerably. As of right now we must get quotes.Use this email:crm2200@bn.comA B&N community relations manager will return the quotes by fax or email.

Create eBook Requisition

Once you get your quote on your eBooks, you can create your requisition.If you designate one Nook as a Group, as I did, use one requisition for each Nook. You can put as many line items as you want on the purchase order. If you have more than one Nook in a Group, put the content for the Group on one requisition. You can use the Notes to give directions on how you want your content to be downloaded. Remember the minimum$25.00 per requisition rule.Vendor #32000279Commodity Code 404Budget Code 6399Comments: HCDEShip to your campusRequisition Notes: enter the email address of the person on campus (the librarian)  that should receive the Barnes and Noble eBook invoices.

Create eBook Requisition

Be sure to reference the Nook “group name” on each requisition.

Since you have already given Barnes and Noble the serial numbers and account numbers per Group when you registered your Nooks, you should not have to reference them again on the requisition for the purchase of the content.

Digital Locker

Once they receive the PO, Barnes & Noble will download the content into a digital locker on their server.  Our local Barnes & Noble store will be notified when the download has been completed.  The store will email the person designated on the purchase order notes the invoices that show the content that is ready to be installed on the Nook(s).  They may send more than one invoice.Your Nooks will accept the downloads when they are sent. Just keep them charged up and keep checking.

How to Receive for Payment

•Verify the content you purchased is actually on the Nooks.•Forward the emailed invoices to Edie Hart in CISD Accounts Payable with this in the body of the email:•“Attached invoices are ok to pay”

•Print up the invoices for your own files•If a Nook is lost or stolen, you will use the invoice as a reference to download content to the replacement Nook.

Caution: Inappropriate Content!

I received adult-themed book excerpts as “advertising” on my Nooks. Not appropriate for Junior High and younger. I had to contact a B&N customer representative at the store to get them deleted.This is a BIG problem that must be solved by B&N!

 How to Order Additional AccessoriesThis includes covers, extra power cords, and protection film for the Nook screens. I ordered extra covers and power cords in case the students lost them.Use Vendor # 32000279Commodity Code 323Budget Code 6399Comments: HCDEShip to your campus

Processing Nooks and eBooks 

We added our Nooks as titles to our collection, and tagged the ebook content in the 500 field.There are several different ways to process eReaders and their content in Destiny, but we chose this as the quickest and easiest for now.

Example of a Nook Record

Note: we did not attach any of these eBooks to any other records. We cataloged as simply a device with content

Storage BagsWe chose Demco Vinyl mesh bags for storage. Very durable, thick clear plastic, and economical. 

The smaller Nook SimpleTouches fit in:Mesh Media Bag 7"H X 10"W Vinyl WE16300150 - $4.24 with our discount 

The ColorNooks fit in: Mesh Media Bag 9"H x 12"W Vinyl WE16300180 - $5.72 with our discountwww.demco.com

Demco Vendor #00001717Comments: BuyBoardCommodity Code: 323Budget Code: 6399

Student checkout

After the student has returned their signed checkout agreement and ereader policy, we check out the Nook and powercord in the bag. The student is expected to charge up the Nook before returning it.

The Barnes & Noble Nook and eBook purchase order program was designed and developed through months of cooperation between the CISD Purchasing Department, Technology Department, and the Barnes and Noble staff. The plan is approved by the CISD C&I Department for the educational benefit of our students. I want to thank my principal, Chris McCord, for allowing me to take the time and expense to get this project going for our district.Every effort should be made to include as many eBooks as possible that are rich in content and in curriculum-based literature for our students. Many of our favorite award-winning books are available in eBook form at B&N. The benefit to our children is enormous!The process for ordering will be constantly evolving. We expect it to be easier and quicker as time goes on. Please report any questions, insights, or suggestions to the folks on the following slide. 

*Pat Perez, Librarian McCullough Junior Highppperez@conroeisd.net

Here are the people whose job it is to help you at our Woodlands Barnes and Noble store. If you get no response from a person, call the next person down the list.

The phone number for everyone at B&N is 281-465-8744Email for everyone: crm220@bn.com

For registration of devices, questions about purchasing protection plans and accessories, downloads and invoices, contact the following B&N customer service representative and managers in the following order:

1. Natalie Collins2. Brittany Jones3. Fran Powell4. The store manager, Rene Delaportilla, says to please ask for him any

time. 5. For technical problems with the Nooks call Brittany Jones

*Edie Hart, CISD Accounts Payable (she needs confirmation that the eBooks are downloaded before she can pay the bills)

Tel: 936-709-7738Email: ehart@conroeisd.net

Helpful LinksMcCullough Junior High Library's eReader Checkout Policy

McCullough Junior High's eReader Draft AUP(we are adding this eReader Acceptable Use Policy to our campus handbook next year.)

Sharing our list of ebooks and genres for our first order of Nooks