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Sustainable Food for Urban CommunitiesThematic Network – Gothenburg Transnational Meeting Stephanie Mantell, Brussels Environment (IBGE)

30 May 2013

Photo credit: Dieter Telemans

Agenda for 30 May 2013

1. What’s next in the projectreporting, transnational meetings, MAs

2. What’s next in each subgroupdelivering, enjoying, growing

3. Enjoying – what we take homepartner actions

4. URBACT news

5. Questions & informal exchangecommunication & local activities

Thematic Network Sustainable Food for Urban Communities30 May2013I

Timeframe

Project duration = 27 months» 1 February 2013 – 30 April 2015

(eligible costs = about 50 000€ per partner)

5 semestriel reporting periods:» Feb – June 2013 (interim)» July – Dec 2013 (interim)» Feb – June 2014 (interim)» July – Dec 2014 (interim)» Jan – Apr 2015 (final)

(reporting about 10 000€ per semester per partner)

Thematic Network Sustainable Food for Urban Communities14 May 2013 I

Semestriel reporting (as in Phase I)

› activity reporting in Excel formto be provided next week (along with timsheet template)

› financial reporting (online in Presage)

Did you receive access codes to Presage?

Did you try entering costs?

1st webinar for financial officers on 13 May

Next webinar on reporting in early July

Thematic Network Sustainable Food for Urban Communities - Launch Teleconference 9 May 2012 I

TO DO First reporting period (1 Feb – 30 June 2013)

By 5 Aug 2013 (or 15 July if central FLC)» Partners report activities in detail in Excel form» report costs in presage» provide scanned supporting evidence

Within 1-2 weeks 20131. Lead partner OKs costs in Presage and/or provides feedback

By 5 Sep 2013» Partner’s FLC OKs costs in Presage, » signs certificate & sends it to LP.

By 30 Sep 2013» Lead partner provides reports to URBACT

In Nov - Dec 2013» (if all is well reported) URBACT Secretariat pays LP» Lead partner transfers funds to partners


Final Application = project bible

On dropbox: Phase 2 admin\URB_5547-1_applicationform_FINAL_13-12-2012.pdf

Discribes our activities in detail

Provides overall budget, either Per partner Per work

Package Per category

Joint Convention

On dropbox: Phase 2/joint convention signed 18-3-2013.pdf

Reporting arrangements

Detailed cost breakdown Per partner &

category & year

Joint Convention (cont)

For each partner Annual breakdown = indicative

Budget per categoryA category can overshoot by < 20%Total budget cannot be exceeded

Overview per category per partner


Budget Excel file with further breakdown (for internal

reference)


On dropbox: Phase 2 admin\Budget PhaseII-sustainable food 13-12-2012.xls

How to report costs: Presage

All partners to enter costs

https://urbact.presage-cte.org/


https://urbact.presage-cte.org/

How? Presage guidance

Dropbox Folder « Phase 2 Reporting »

Thematic Network Sustainable Food for Urban Communities17 October 2012 I

http://urbact.eu/en/documents-and-resources/documents/

Dropbox Folder « URBACT Programme Manuals »


Be precise in comment box: describe the why and the how of the expenditure (what? where? when? for whom?)

Staff: actual hours, actual costs, use timesheet (all in WP1 project management)

External expertise: invoices + supporting documents(all in WP1 project management)

Travel: report costs as paid by municipality with supporting documents (in WP2 transnational or WP3 local)

Meeting organisation: invoices + supporting docs (in WP2 transnational or WP3 local)

Communication (printing, designing…) (in WP4)



Keep all original supporting documents (including boarding passes of all participants)

If payment in a different currency, please convert the expenditure into EUR using the monthly official EC accounting exchange rate in the month during which the expenditure has been paid by the municipality (i.e. date when amount is debited from the partner institution’s bank account).

http://ec.europa.eu/budget/inforeuro/index.cfm

Indicate monthly exchange rate used in comment box


http://ec.europa.eu/budget/inforeuro/index.cfm

Follow-up Webinar with Managing Authorities

Thematic Network Sustainable Food for Urban Communities – Kick-off29 May 2012 I Page 16

March 2013

CURRENT Operational Programme & Food

Have you funded projects related to (sustainable) food production, distribution or consumption?

›Directly: West Netherlands

›Indirectly: West Sweden, Brussels Capital Region, Rhône-Alpes

›No: Sicily, Attica, Romania Environment, possibly West England

Thematic Network Sustainable Food for Urban Communities - Teleconference 26 March 2013I Page 17

Follow March Webinar with Managing Authorities

Growing tomatoes on waste water. Pilot Sustainable water cycle. Developing new technology to re-use waste water. ERDF – Innovation. ERDF 315,292 euro

Direct ERDF funding

Taskforce Green Port Westland to make greenhouse cultivation more sustainable. ERDF – Innovation. ERDF 776,968 euro

Direct ERDF funding

BRUSOC project finances SMEs projects including food servicesERDF

Indirect ERDF funding

Brussels Sustainable Economy (BSE) supports entrepreneurship by study & coaching 6 sectors including sustainable food sector (production)ERDF – 1 Million


Construction of indoor food market combined with 3.000 m² rooftop farm ERDF – 6 Million euro


Small scale food production in Angered, suburb of Gothenburg as part of large urban development projectERDF – 5 Million euro (priority 1. “Entrepreneurship, innovative business and sustainable urban development”)


3. Next Programming period & Food

Are you consulting local stakeholders active or knowledgeable in the area of (sustainable) food production, distribution or consumption? Who should be consulted and how?

›Consultation is starting: Attica, West Netherlands, Sicily, Brussels Capital Region,

›Other bodies are working on this: West Sweden, West England, Rhône-Alpes

›Not a priority: Romania Environment


3. Next Programming period & Food

Is a specific budget line foreseen under which sustainable food actions would be eligible?

If yes, which and under what conditions?

›Not foreseen: Romania Environment

›To early to say: Attica, West Netherlands, Sicily, West Sweden

›A clear link could be made: Brussels Capital Region


TO DO on Managing Authorities

› Read new URBACT guidance on MAs

› Identify and contact in June Body that is drafting the new ERDF operational programme

and offer them the opportunity to exchange transnationally with other MAs and to help them include sustainable food

> Maintain good long term contacts Body that is implementing the operational to propose

sustainable food actions within the new operational programme

> I will re-contact MAs next week to explore interest in a second webinar to be held in late June

Thematic Network Sustainable Food for Urban Communities - Teleconference 9 May 2012 I Page 26

Thematic Network Sustainable Food for Urban Communities15 October2012 I Page 27

Sustainable Food Network Meetings(mandatory)

URBACT programme meetings

Transnational6 Workshops

2 Conferences

Local8 ULSG meetings

1 Dissemination event(mandatory)Bilateral

field trips(optional)

2014?

Mandatory1 or 2 National

Capacity building seminars(2d – 3p)

InternationalSummer

UniversityDublin 28-30/8& conf in 2014

Optional & limited Elected officials

pilot schemeIn Brussels

(3x, 2,5d, for 30p)

6 teleconf

Meetings

URBACT Elected Officialspilot scheme

What? Training seminars organised for Elected Officials.

Participants from Lyon, Bristol, Ourense

An opportunity to get the elected official to understand and support the project

Thematic Network Sustainable Food for Urban Communities - Launch Teleconference 5 February 2013 I Page 28

URBACT National Training on Participative Action Planning

What? Training seminars organised for Local Support Group members, in national languages, to strengthen their capacities in participative action planning.

2 per country (or group of countries)

≥ 3 participants from LSG

http://urbact.eu/en/news-and-events/urbact-events/national-training-on-participative-action-planning/




URBACT Summer University

Dublin 28-30 August 2013 (tbc)

Specifically designed for people participating in the

URBACT Local Support Groups (ULSG), the first URBACT Summer

University which is a unique learning opportunity for urban

practitioners from all over Europe.

With a good 'mix of fun and hard work' the University allows

participants to learn new theories, methods and tools for

coproducing integrated local urban policy with key stakeholders

http://urbact.eu/en/news-and-events/view-one/urbact-events/?entryId=4903


http://urbact.eu/en/header-main/get-involved/local-support-groups/

http://urbact.eu/en/news-and-events/view-one/urbact-events/?entryId=4903

Next Programming period & Food

Is a specific budget line foreseen under which sustainable food actions would be eligible?

If yes, which and under what conditions?

›Not foreseen: Romania Environment

›To early to say: Attica, West Netherlands, Sicily, West Sweden

›A clear link could be made: Brussels Capital Region


TO DO on Managing Authorities

› Read new URBACT guidance on MAs

› Identify and contact in June Body that is drafting the new ERDF operational programme

and offer them the opportunity to exchange transnationally with other MAs (through webinar)and to help them include sustainable food

> Maintain good long term contacts Body that is implementing the operational to propose

sustainable food actions within the new operational programme

> I will re-contact MAs next week to explore interest in a second webinar to be held in late June

Thematic Network Sustainable Food for Urban Communities - Teleconference 9 May 2012 I Page 34

3. What’s next in each subgroup

› Delivering

› Partners provide radars with comments

› Draft thematic report shared with partners mid June

› All partners react to draft

› Enjoying

› Draft thematic report shared with partners late June

› All partners react to draft

› Growing

› 10-12 September 2013 Oslo Workshop “Growing” (Tuesday-Thursday)

Thematic Network Sustainable Food for Urban Communities - Launch Teleconference 9 May 2012 I Page 35

5. Communication & your local activities

› Did you update the blog since last meeting?

› How will you communicate about our transnational exhanges locally with your group and beyond?

Thematic Network Sustainable Food for Urban Communities - Launch Teleconference 9 May 2012 I Page 36

Questions & Feedback

Thematic Network Sustainable Food for Urban Communities30 May2013I Page 37

[email protected]/project

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Documents

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sustainable food production

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urban communities kickoff

may2013i page

partner category year

project reporting

lead partner oks costs