LoCloud - D6 2: Interim Dissemination Report

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<ul><li><p>Local content in a Europeana cloud</p><p>D6.2: Interim Dissemination Report </p><p>Author:Barbara Morganti</p><p>LoCloud is funded by the European Commissions ICT Policy Support Programme</p><p>Revision: Final</p></li><li><p>LoCloud D.6.2 Interim Dissemination Report</p><p>Change Log</p><p>Version Date Amended by ChangesV.01 -draft 13-16-02-</p><p>2015Barbara Morganti Drafted first version report</p><p>V.02 17-03-2015 Holly Wright Draft edit</p><p>V.03 26-03-2015 Barbara Morganti Additional text added</p><p>V.1 27-03-2015 Holly Wright Final edit</p><p>2</p><p>Author: Barbara Morganti </p><p>Contributors: Holly Wright, Kate Fernie, Carol Usher, all partners</p></li><li><p>LoCloud D.6.2 Interim Dissemination Report</p><p>Table of Contents</p><p>1. Executive summary 42. Dissemination activities 5</p><p>2.1 Involving stakeholder communities 52.2 Events 62.3 Means of dissemination 92.3.1 Dissemination materials 92.3.3 Web site 102.3.4 Social networks 172.3.5 LoCloud Newsletter 18</p><p>3. Dissemination activities planned for the final project period 193.1 Events 193.2 LoCloud planned events until end of project 203.3 Publications 20</p><p>4. Monitoring 215. Conclusion 22ANNEX 1 ATTENDED EVENTS 23ANNEX 2 PUBLICATIONS 36</p><p>Press, news and social media 39</p><p>ANNEX 3 EVENTS PLANNED TO BE ATTENDED BY PARTNERS 46 </p><p>3</p></li><li><p>LoCloud D.6.2 Interim Dissemination Report</p><p>1. Executive summaryThis deliverable provides an account of all dissemination activities carried out by LoCloudduring months 1 to 24 of the project. </p><p>LoCloud supports small and medium-sized institutions in making their content and metadataavailable within Europeana, by exploring the potential of cloud computing technologies. Toachieve this, the project has developed a cloud-based technology infrastructure to enablethe aggregation of local cultural content. It is also developing a number of micro-services tohelp reduce technical, semantic and skills barriers, and to render the content morediscoverable and interoperable.</p><p>A dissemination strategy was set out at the inception of the project in the Dissemination Plan(D6.1). It aimed to raise awareness about the LoCloud project and its activities amongst:</p><p> Internal stakeholders within the partner organisations.</p><p> Organisations with an interest in cloud computing, applied to small and medium sizedinstitutions, including small and medium sized cultural heritage institutions, holders ofprivate collections, and others.</p><p> The Research Community with an interest and involvement in cloud computing ingeneral, and to cultural institutions in particular. </p><p> The European Commissions CIP ICT PSP programme and related projects fundedby the programme.</p><p> Users of Europeana, members of the general public, students, researchers, etc. </p><p>The objectives of the dissemination strategy are to:</p><p> Identify the interests of the stakeholder community, and the main channels forcommunication and networking activities.</p><p> Build and extend the project contact database by clustering with other projects,participating in events, and exploiting the partners networks of contacts.</p><p> Informing the stakeholder community about news, events and activities bydeveloping a project newsletter, exploiting social networking channels, as well astraditional media.</p><p> Providing an up-to-date set of dissemination materials by developing the projectwebsite, briefing papers, presentation template, and other materials for use by thepartners.</p><p> Presenting the project at relevant national and international events.</p><p>These objectives will also be pursued in the second period of LoCloud, until the end of theproject. A final dissemination report, due in month 36, will provide an account of all thedissemination and promotional activities carried out by the partners throughout the entireproject duration. </p><p>Section 2 of this report describes the project dissemination activities carried out, andpromotional materials produced during year 1 and 2. </p><p>Section 3 provides an overview of planned dissemination activities until the end of theproject. </p><p>4</p></li><li><p>LoCloud D.6.2 Interim Dissemination Report</p><p>2. Dissemination activities This section provides a review of all dissemination activities carried out during months 1-24.It describes first the audiences targeted for dissemination, the means and resources used topromote the project progress and their result, and the actual activities carried out to reachthe identified audiences. </p><p>2.1 Involving stakeholder communities </p><p>The following stakeholders were identified as target groups in the initial dissemination plan: </p><p> internal stakeholders within the partner organisations;</p><p> organisations with an interest in cloud computing applied to small and mediumsized institutions, such as small and medium sized cultural heritage institutions,national and domain aggregation services, holders of private collections,Europeana, and others;</p><p> research communities with a general interest and involvement in cloudcomputing, and a particular interest as applied to cultural institutions; </p><p> the European Commissions CIP ICT PSP programme and related projectsfunded by the programme;</p><p> Europeana, end users of Europeana (e.g. students, researchers, etc). </p><p>All LoCloud partners have been actively engaged in promoting LoCloud both with theirinternal stakeholders and external audiences, targeting the communities of small culturalinstitutions, researchers, and companies working in the domain of cloud computing,specifically for small institutions. These audiences have been reached mainly throughpresentations by partners at various national and international events, as well as via theirmailing lists and social media. </p><p>There has been a regular and mutual exchange of information between LoCloud andEuropeana. LoCloud participated in the Europeana group projects meetings, as well as inthe EuropeanaTech conference, which took place in Paris on 13-14 February, 2015 (seebelow).</p><p>The Europeana office maintains the Europeana group web site (http://group.europeana.eu)and disseminates information about projects, including LoCloud, to its stakeholdercommunity through the website, a quarterly newsletter, and its news channel. The officealso maintains a calendar of events informing group members about upcoming events,inviting participation in clustering activities, and disseminating information about the projectsparticipation in international conferences and events.</p><p>LoCloud has followed the work of, and exchanged information with, Europeana Cloud1,Europeana Creative2 and Europeana Inside3. This is done mainly via the exchange of news,with occasional virtual and face-to-face meetings. Europeana Cloud set up a CloudCoordination Group, whose aim is to coordinate those projects working on cloud-basedapplications for the storage, retrieval and manipulation of metadata and digital content within1 http://pro.europeana.eu/web/europeana-cloud2 http://pro.europeana.eu/web/europeana-creative3 http://www.europeana-inside.eu/home/index.html</p><p>5</p><p>http://www.europeana-inside.eu/home/index.htmlhttp://group.europeana.eu/</p></li><li><p>LoCloud D.6.2 Interim Dissemination Report</p><p>the context of Europeana. There was a virtual meeting of this group in June 2013, but therehave been no subsequent meetings. However, there is regular dialogue between LoCloudand Europeana Cloud.</p><p>LoCloud has also exchanged news and information on the results of the project with the 3DICONS project. The infrastructure model developed within the CARARE project and used by3D ICONS (involving the MINT ingestion service and the MoRe repository), is thefundamental basis upon which LoClouds work has been developed.</p><p>LoCloud is in the process of discussing a Cooperation Agreement with AthenaPlus, a CIPbest practice network which aims to contribute more than three million metadata records toEuropeana, improve search, retrieval and re-use of Europeanas content, and experimentwith enriched metadata, with their re-use adapted for users with different needs.</p><p>The LoCloud project web site allows stakeholders to register to receive the projectnewsletter, with updates on progress and results. This has enabled the building of a contactdatabase, which will continue to be enlarged throughout the project. Currently the databaseincludes 92 subscribers of which 89 subscribed to the LoCloud newsletter. This will surely beexpanded in the coming period, as a result of the extensive dissemination activities thatpartners will be carrying out, including promoting the services and tools developed by theproject. </p><p>2.2 Events There have been a large number of presentations by partners at conferences, seminars andworkshops within the local heritage and professional domains, with the aim of promoting theresults of the project, and advocating the contribution of content/metadata to Europeana.Below are a few highlights of main events organised by LoCloud, or with a substantialproject presence, during the reporting period. The full list of events is available as Annex 1to this report. </p><p>EuroMed2014, 3-8 November 2014, Lemessos, Cyprus Organised by the Cyprus University of Technology, with the support of Athena Researchand Innovation Center (both LoCloud partners). Opened by the Minister of Education andCulture, Costas Kadis, it gathered more than 17 small local stakeholders, willing tocontribute more than 3,000 digital objects to Europeana. The event was attended by 350participants from 38 different countries, and was a success. A total of 432 papers weresubmitted to the conference. </p><p>ICOMOS Workshop, ICOMOS 18th General Assembly, 11 November 2014, Florence, ItalyThis workshop was organised as part of WP 6, by the University of York and the NationalArchives of Norway.</p><p>6</p></li><li><p>LoCloud D.6.2 Interim Dissemination Report</p><p>LoCloud partners at the ICOMOS 18th General Assembly. L-R: Kate Fernie (2Culture Associates), Holly Wright(Archaeology Data Service), Silvia Alfreider (National Archives of Norway).</p><p>The objectives of this workshop were:</p><p> to stimulate discussion and collaboration between curators, experts andstakeholders in digital libraries, cultural heritage, tourism and local communitiesabout new ways to make holdings more widely available;</p><p> to showcase the latest developments in supporting small and medium-sizedcultural institutions in making their digitised collections available online, via theEuropeana portal, through the LoCloud project.</p><p>The event included the following presentations; </p><p> Overview of the LoCloud project, and how local cultural institutions can get involved, KateFernie, 2Culture Associates, UK </p><p> Overview and demonstration of LoCloud mapping tools and cloud-based services forEuropeana, Dimitris Gavrilis, ATHENA Research Centre, Greece</p><p> Overview and demonstration of LoCloud Collections: a new collection management systemfor small to medium sized organisations to make their collections available online, anddiscoverable within Europeana, Holly Wright, Archaeology Data Service, University of York,UK</p><p> Overview and demonstration of geographic location and map based services for localheritage within LoCloud services for Europeana, Siri Slettvg, Avinet, Norway</p><p> Support for communities and cultural tourism, Silvia Alfreider, National Archives of Norway,Norway</p><p>The workshop raised interesting and lively discussions on the topics addressed and anumber of participants showed a specific interested in the project. Moreover, the event wasa useful networking exercise, being part of the ICOMOS conference, which attracted aconsiderable number of International participants from cultural heritage institutions. </p><p>7</p></li><li><p>LoCloud D.6.2 Interim Dissemination Report</p><p>LoCloud Hackathon, 11 February 2015 A LoCloud hackathon was organised byAthenaRC with 2Culture and Europeana,at the Google Culture Institute in Parison 11 February, in the context ofEuropeanaTech. The event gathered 22developers who worked during the entireday on innovative applications for thecu l t u r a l h e r i t a g e s e c t o r , u s i n gEuropeana data and a series of servicesdeveloped by LoCloud.</p><p>The Services included: the MORerepository, the enrichment services, thegeolocation service, the historicalplacenames service, the vocabularyservice, and the Wikimedia application. </p><p>MoRe Quality by Vangelis Banos (Future Library, Greece) was the winning prototypeapplication. </p><p>A website was set up for the hackhathon by Athena RC to provide information about theevent and the services available at http://more.locloud.eu/hackathon/index.php?op=home.</p><p>Extensive promotion was carried out by the LoCloud partners before and after thehackathon, which raised a lot of interest in the event, and in LoCloud services. Two articles,one on the event in general, and one on the winning application, were published on theLoCloud web site and in the February newsletter:</p><p>http://www.locloud.eu/News/We-attended-the-LoCloud-Hackathon</p><p>http://www.locloud.eu/News/LoCloud-Hackathon-winner </p><p>EuropeanaTech2015, 11-13 February 2015, Paris, France The conference brought together application developers, information professionals,technology researchers and decision makers in the cultural domain, to explore currenttechnical challenges around digitisation and re-use of cultural content, to learn about newdevelopments, and establish future collaborations.</p><p>LoCloud partners participated in the conference, within which context the LoCloudHackathon was organised. The team also held the LoCloud mid-term plenary meeting on11 February at the National Library of France.</p><p>2.3 Means of dissemination </p><p>2.3.1 Dissemination materials A set of promotional materials were prepared and made available for use. These materialsinclude:</p><p> A general poster translated in all partner languages A technical poster produced in February 2015, providing an overview of the LoCloud</p><p>services; translations are being made available </p><p>8</p><p>Developers working on applications using Europeanadata and a series of services developed by LoCloud.</p><p>http://www.locloud.eu/News/LoCloud-Hackathon-winnerhttp://www.locloud.eu/News/We-attended-the-LoCloud-Hackathonhttp://more.locloud.eu/hackathon/index.php?op=homehttp://www.futurelibrary.gr/</p></li><li><p>LoCloud D.6.2 Interim Dissemination Report</p><p> A project fact sheet A project leaflet A LoCloud PowerPoint presentation template</p><p>Partners have worked with 2Culture to provide the promotional materials translated innational languages. All materials are made available to members of the project for downloadfrom the LoCloud website. </p><p>1.1.1 Videos</p><p>A video about the LoCloud project was developed and is available on the project website. The video provides an introduction to the project and services. </p><p>A number of videos illustrating the LoCloud microservices are being produced (oncethe services are finalised) and will be made available on the web site. These will helppromote the services, by explaining their use and benefits for small culturalinstitutions. </p><p>2.3.2 Web site </p><p>The LoCloud web site (http://www.locloud.eu/) was launched by MDR in the first month ofthe project (March 2013) and is now maintained and developed by 2Culture. The siteprovides information about the project, and includes an intranet section for members of theproject consortium. </p><p>9</p></li><li><p>LoCloud D.6.2...</p></li></ul>

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