north brunswick police department north …l>north brunswick police department 710 hermann road,...

North Brunswick Police Department710 Hermann Road, North Brunswick, NJ__Q_8~02

Director of Police Kenneth P. McCormick -~ c··~ ~:--.;:;,.,.Deputy Chief Joseph A. Battaglia .. -' ....,&i~

Ph. 732-247-0922 Ext. 400 Fax: 732-220- 76

Mr. Conner,

In response to your 9:8 ..answers are listed nq.:",..

1)

2)

3)

4)

5)

6) i) No statistical data is kept pertaining to judicial decisions or rulings on applications to obtaincellular phone records.

ii) No statistical data is kept pertaining to emergency requests for which no court order wasobtained.

- 2345 -

<l>North Brunswick Police Department 710 Hermann Road, North Brunswick, NJ ~~ ..... ~

Mr. Conner,

In response to your answers are listed

2)

4) i) No records are ii) No records are

Director of Police Kenneth P. McCormick Deputy Chief Joseph A. Battaglia

Ph. 732-247-0922 Ext. 400 Fax: (3"i.:-:l"i.:U-1J

5) "Digital fences" are not used

t!1a,~gti:fa,tmg cellular

6) i) No statistical data is kept pertaining to judicial decisions or rulings on applications to obtain cellular phone records.

ii) No statistical data is kept pertaining to emergency requests for which no court order was obtained.

7) No statistical data is kept pertaining to judicial decisions or rulings onapplications to obtain cellular phone records.

8) i) No such correspondence exist between the township and cell phone companies.ii) The township is not is possession of any such manuals.iii) The township has not been billed for any such service.iv) No statistical data is kept pertaining to a cellular phone companies refusal to

comply with an official request.v) The form is attached.

Please feel free to contact me if I may assist you in any way.

IL~? M~KENNETH P. MCCORMICKDirector ofPolice

- 2346 -

7) No statistical data is kept pertaining to judicial decisions or rulings on applications to obtain cellular phone records.

8) i) No such correspondence exist between the township and cell phone companies. ii) The township is not is possession of any such manuals. iii) The township has not been billed for any such service. iv) No statistical data is kept pertaining to a cellular phone companies refusal to

comply with an official request. v) The form is attached.

Please feel free to contact me if I may assist you in any way.

KENNETHP.MCCORNUCK Director of Police

817846, 9/2/2010, LAM

Please call 1-800-635~6840 IMMEDIATELY after faxing the request .

Facsimile 1-888-938-4715

3rd PARTY 911 EXIGENT CIRCUMSTANCES FORM

To: National Compliance Center

- (Phone 1-800-635-6840; Fax 1-888-938-4715)

. From: N BRUSNSWICK 911 08902(Name of AgencylPSAP)

Re: Emergency Request for Records for Wireless Number: (732) 668-4248

N BRUSNSWICK 911 08902 received a request for emergency assistance from (Name)

_______________________ (Number) , athird

party, who received a distress call from the above telephone on (date) 201 at

____a.m.zp.m. Based upon that phone call, our PSAP, N BRUSNSWICK 911 08902 believes that one ormore people face immediate danger of death or serious physical injury. As such, we request that you promptly provide uswith the following information so that we may render assistance to that individual (or individuals):

current subscriber and billing information for the above-referenced telephone;

and/or

cell site or location information for the call placed by the above-referenced telephone to the third party..

. Signature:

Printed Name:

Title:

AddressCity, Sate, Zip:

N BRUSNSWICK 9Il 08902710 UERMAN RDN BRUNSWICK NJ 08902

Contact Number: (732) 545-3200-------.:'----------------------Contact Facsimile:· (732) 249-2892

~--.:'----------------------

Date: .

This form must ·be filled out in its entirety.Fax completed form to the NCC at (888) 938-4715.

AT&T MOBILITY- 2347 -

I! ,..

EMERGENCY INFORMATIO,~ REQUEST

TO: Cellco Partnership d/b/a Verizon Wireless. /

-.,.,.......-

ATTN.: _"""'-'_"""""'""- "'"'--- _.mONE: (800) 451-5242~ press "4·".FAX: (908) 306-7501 .

. !

I hereby certify' that: I

. (1) I am a law enforcement officer authorized by applicable taw to request. the follo,:"ing information;~(2) There is an immediate danger ~fdeath or senctls physic~l in.jury to a person requiripgthai the information below

b~rQyidedwjthout W~l1tJng for ,~ court oraer; and . . ----....---..(3) If I amrequesting a penregister or wiretap surveillance, I certify th~~· a court order could be en :ered

authorizingthe interception requested below and thatmy agency will obtain a court order approving this interceptionwithin 48· hours.: L~Y '.

Accordingly,1 request (check information requested and specify time frame for which it is requestrsd):

Time Frame for WhichInformation Re 'uested

~, .

rII't---------- '-----... --------I01

otUrren1)

.---t------..-...-,.------~

Future IReal-time Info.

oo ""\', ·1

~-----··---I--.....----------_·_.........----

o.

o----- .

HistoricalInformation

Subscriber Information

Cell Site Location Information------------I----------M=

Incoming and OutgoingCalls(Date, Time & PhoneNumbersPen Register/Trap & TracebeyOJld 48 hours requires order

C'all Content (i.e, wiretap)beyond48 hours requires order .Text Message ActivityDate, Time, Sender. & Rcoi ient)

Text Message Content 101Internet Activity 1j=I;(Date, Time, Destination IP) ~I

Voicemail Pass Code Reset 0

Type ofInformation.-..-----_........---

Other Information 0 r Service Chanze Re describe in detail):

.- -- ··-,11. 11'--'1 , 1_._·.' • •••••• - _ ••••••••••• --" ....:.. ...., I" .__.~__.•_ .--T~__- __

i~eq·ueSlil).g ,u..n "csii.l;a ii v·t O.f .L~)~ E.o.1·-.JJI'~~~ll~ii~··()'i"~1~\;[~. .

Na111e: \ . . RankJ1'itle: __-......---~--------'-~-------

Law EnforcementAgency: Phone: ...--_~_-_-""''''''''''--''"''--'ot'

Dispatcher I Badge Number ({{applicable): :'!'-, Fax: ...---__------

Address: '_-__~_----'T-._-----...........----"""--....--By signing this form, I swear that all the facts contained herein are true: .

. · OCI:':. · t Date:Requesting .lilcer SIgna ure: -~. --------------- 2348 -

_. Sep-27-2010 10:09 PM Company Name OOO-OOO~OOOO 1/1

PSAP Request Form

From: Name: No,1)( L( {) ~ pQnee!Agency: _

Address: 71 Q I-fEf[/JA4") (?-lO.

Phone: l7 ~¢:, - 54-~S:-'-) ,2OVFax: '13,t, -a~q - CA ~<i-2-

This is an emergency request for information on the following wireless number:

To: T-Mobile USA4 Sylvan WayParsippany NJ 07054(877) 653-7911 .FAX: (813) 801-8863

This agency received e 911 emergency call for assistance from or concerning the above wirelesstelephone number. Information received leads us to believe that T-Mobile services this number.

Date of CallTime oteall Duration

Nature of Call00:00- 24:00 Min ; Sec-

:

Based on that telephone call, we believe that one or more peopleutilizing that number face immediatedanger of death or serious bodily injury. Pursuant to 47 U.S.C. § 222(g), 18 U.SC. § 2702 and 47C.F.R. § 20.18 and subject to state and federal· perjury penalties, we request that you promptly provideto the extent available) the following information necessaryto initiate the appropriate response (Pleaseuse the above contact information to deliver your response).

__ Subsoriber name, billing address, h-ome and business phone numbers for the above number

Cell site or location information for the 911 call from the above number

~ Current location information for the above number (one time ping)

REQUESTING AGENCY INFORMATION

Title Employee Name & 10 Number - Signature Date- - =---~

- -" - ~ --. ......

-s,

...

Requesting AgencyCase Number , Requesti-ng-.-Agency Dispatch Log Number~~

- .."..-~

-=-...=-- ---

I-- :~~~-

This form haG been modlffed from theWfrelea$ 9-1-1 Emergency ·lnformatIon Request Fax Form provJded byNENA1Ihe Neticnal Emergenoy Number Assooiation, The original form is Copyright 2004bytheAllianolfor Teleeommunlcatlons InduGtry S_olutlonG, Ine. All rlghtG reserved.

~ a cMobile c·

stiok together'

- 2349 -

STATE OF NEW JERSEY

MUNICIPAL POLICE DEPARTMENTS

M900000-004

Prepared by:Division of Archives and Records Management

2300 Stuyvesant Avenue, PO Box 307 Trenton, NJ 08625-0307www.njarchives.org

609.530.3200

- 2350 -

Records Retention and Disposition Schedule IAgency: M900000 ISchedule: 004 Page #:1 of 22

Department: MUNICIPAL POLICE DEPARTMENTS Agency Representative: DONALD R. MCCANN

Division: Title: CHIEF, LAW ENFORCEMENT STANDARDS SECTIO

Bureau: Phone #:

SCHEDULE APPROVAL: Unless in litigation, the records covered by this schedule, upon expiration of their retention periods, will be deemed to have no continuing value to the State of New Jersey and will bedisposed of as indicated in accordance with the law and regulations of the State Records Committee. This schedule will become effective on the date approved by the State Records Committee.

Agency Representative Signature: Date: Secratary, State Records Committee Signature: Date:

3/17/2003 5/15/2003

Record Record Title and Description Retention Policy Disposition Citation

Series # » » » < o Total Minimumc~

., ;:::::;: 00- o

~ ::J;:::::;: ., ::J" -h Retention Period in::J <' ;0 a.:Q.)

~ CD CD Period AgencyCD o ::J;0 0 .-I-

:5: CD .,~

CD < 0-0- co'0)' ~

Alarm File

0001-0001 Correspondence 3 Years Destroy

---Letters requesting hookup and emergency phone number update.

0001-0002 Accidental Alarm Log 3 Years Destroy

--- After final

Lists: time of call, location, and case number. Information is also found in entry

event cards and in the false alarm card index. Logged by date.

0002-0000 Alcoholic Beverage Control Permits (Copy) X 1 Years Destroy

Annual Departmental Report

0003-0001 Annual Report Record Copy, Chief's Office X Permanent Retain at Agency

0003-0002 Annual Departmental Report (Duplicates) 5 Years Destroy

0004-0000 Applications for Emergency Lights File X 3 Years Destroy

---Applications for civilian, first aid, fire tow truck and other emergency lights.

* P - Public, C - Confidential

- 2351 -

Records Retention and Disposition Schedule

Record Record Title and DescriptionSeries #

0005-0000 Applicants Log Book

Lists: name, date, and reason-employment or licensing, excludingfirearms. Fingerprint fee is involved.

IAgency: M900000

» » » <c ;::;:' .., ;::+o, CD o

~;::+ .., :::r

::::J <. :::0Q)

CD ~ CD

:::0o

z 0CD ..,

CD < o,o, CO·5j" ~

X

ISchedule: 004

3 YearsAfter finalentry

Destroy

IPage #:2 of 22

0009-0000 Arrest Card File

Lists: name, address, date of birth, social security number, fingerprints,photograph, dates of arrest, FBI number, SBI number, arrest number,offense number, and complaint number of all persons arrested.

X 75 Years Destroy

0007-0000

0008-0000

0008-0001

0008-0002

0009-0000

Arrest File (Copy)

Copy of arrest report, including: copies of fingerprints, mug shots,negative, and state and federal rap sheets.

Arrest Listings

Arrest Listings

Arrest Listings

Lists: arrest number, date, name, sex, race, and offense.

Juvenile Fingerprint and Picture Listings

Lists: date, charge, and assigned number of printed and photographedjuveniles.

Assigned Investigation Listings

Lists who is assigned to an investigation, complaint number, dateassigned, location, type of incident, and date report was completed.

Until finaldisposition ofcase


5 YearsAfter all[uvenilesassignednumbershave reachedage ofmaioritv1 YearsAfter finalentry

Destroy

Destroy

Destroy


- 2352 -

Records Retention and Disposition Schedule IAgency: M900000 ISchedule: 004 IPage #:3 of 22

Record Record Title and Description Retention Policy Disposition CitationSeries # » » » < ~ Total Minimumc S

., ;::+a.. o

~ ~ Retention;::+ ., :::T Period in::J <t ;0~ Period0)

~ AgencyCD CDo;0 0

,......$: CD .,

~CD < a..a.. ro'05' ~

0010-0000 Audio Tapes 31 Days Destroy

---Tape recordings of police dispatches and citizen's calls. Information islogged into the Event/Dispatcher's Log Book.

0011-0000 Auctioned-Scrapped Vehicles File X 6 Years Destroy

---File containing information and returns of yearly auction of abandonedvehicles.

0012-0000 Blotter Sheets/Daily Assignment Sheets 3 Years Destroy

---Daily entry of all police employees, listing all personnel assigned tospecific shifts including; name of dispatcher, date, hours, assignments,and other related information. Serves as a time record.

0013-0000 Breath Test Instrument Inspection Certificate (Copy) 2 Years Destroy

--- After next

Original maintained by the State Police until disposal of equipment. periodicinspection

0014-0000 Broken Streetlights File 1 Years Destroy

0015-0000 Communications File 1 Years Destroy

---Monthly state computer printouts and quarterly NCIC/SCIC computerrecords concerning verification of accuracy of entries and crime statistics.

0016-0000 Community Relations Files As updated Destroy

---Consists of public relations information, crime prevention information andrequests for public speaking.

0017-0000 Confidential Informant Report File 1 Years Destroy

---Contains names; address; confidential informant number issued to ensureconfidentiality; and, monies dispersed.


- 2353 -



Series # » » » < ~ Total Minimumc ;:::; -s ;:::;:a.. CD o

~ ~ Retention;:::;: .. :::r Period in:::J <. :::0~ Period

0)~ CD Agencyro- o:::0 0 r-t-

~ CD -s QICD < a..a.. co·05· :?E

0018-0000 Crime Reports 5 Years Destroy

---Annual crime report prepared the Department for internal use to determinestaff and location assignments.

0019-0000 Criminal History Control Listing X Permanent Retain at Agency

---Listing of computer entry information containing the criminal history ofconvicted individual. Includes date, location, violations, and convictions ofindividual and date of transaction, name of operator, and type of searchrequested. This listing is required to be kept by the State Police as ameasure to supervise the access to this information. The State Policemaintains a copy of the entry information.

0020-0000 Crossing Guard Files 1 Years Destroy

---Log of guards daily activities prepared by supervisor of crossing guards.

0021-0000 Daily Activity/Tally SheetsNehicle Logs X 3 Years Destroy

---Daily activity sheet completed by police officers, listing: time of assignmentand type of work assignments, summaries of assignments equipment.

0022-0000 Daily Bulletins 1 Years Destroy

---Informational reports used by patrol officers on criminal activities whichhave happened in the previous twenty-four hours.

0023-0000 Daily Statistical Sheets 1 Years Destroy

---Record of daily police calls and incidents on Uniform Crime Report (UCR)reportable crimes. This information is compiled into the monthly UCRreport.

0024-0000 Dog Licenses (Copiy) X 1 Years Destroy

---Record copy at municipal clerk's office.


- 2354 -



Series # » » » < o Total Minimumc ;:::+ ., ;:::::;.: 00- CD o

~ ::J;:::::;.: ., zr :::::h Retention Period in::J <' ;U a.m

~ CD CD Period AgencyCD o ::J;U 0

,......s: CD ., 9ICD < 0-a. a;'05' ~

0025-0000 Educational Programs File Periodic Destroy

--- review

Safety programs for grades K-12 and adult driver improvement.

0026-0000 Event Cards/Complaints Cards 5 Years Destroy

---Record of a police, fire, and first aid call listing the time of call, dispatch,arrival, and completion; number of the officer assigned; the vehicle; thedistrict; tax area; assisting officers; dispatcher's number; name, address,and phone number of the caller; and the location of the incident. If it is amajor incident, this information along with further investigative informationwill be found in the incident report.

0027-0000 Event Log/Dispatcher's Log Book 5 Years Destroy

--- After

Lists: name of dispatcher, desk officer, road supervisors for each day and completion of

shift; names of patrol officers; their assigned vehicle; districts; and, time log

and location of all calls received for police, fire, and firs-aid services. Thisinformation is logged in for each call received by the police departmentand is also found on the event card and daily assignment sheets.

0028-0000 False Alarm Card Index 1 Years Destroy

---Lists: time of call, location, and case number each time there is a falsealarm. Information is recorded on the event card and in the false alarmlog. Indexed by name.

Field Contract Cards

0029-0001 Field Contact Cards - Department/Bureau Copy 1 Years Destroy

---List: name, age, date of birth, social security number of suspiciouspersons, etc. These are given to the detective(s) assigned to thatparticular area and are used for informational purposes on crime activity inthat area.


- 2355 -



0029-0002 Field Contact Cards - Detective's Copy

IAgency: M900000 ISChedule: 004 IPage #:6 of 22

Retention Policy Disposition Citation» » » < o Total Minimumc ;::::; ., ;::+ 00.. CD o

~ :J;::+ ., zr ::::h Retention Period in:J <.

0) :::a 0..

CD ~ CD CD Period Agencyo :J:::a 0 r-t-

s: CD ., 9ICD < 0..0.. roO05· ~

6 Months Destroy

List: name, age, date of birth, social security number of suspiciouspersons, etc. These are given to the detective( s) assigned to thatparticular area and are used for informational purposes on crime activity inthat area.

0030-0000 Financial Log Operating Budget X 6 Years Destroy

---Log book for running account budget. Used in preparation of the QuarterlyAdministrative Services Report.

0031-0000 Firearms Applicant Log Listing 3 Years Destroy

--- After final

Lists: name, date, officer, and business address for firearms, pistol, and entry

permit to carry applicants.

0032-0000 Firearms Applications File (Copy) X 3 Years Destroy

--- After final

Contains: state and federal returns of finger prints, reference letters, expiration

mental health report, and copy of application. (Application for Firearms date

Purchaser Identification Card, Application for Permit to PurchaseHandgun, Application for a Duplicate Firearms Purchaser IdentificationCard). Original is with the State Police. Fee involved.

0033-0000 Forms Control Book As updated Destroy

---Copies of all forms developed and used by the municipal policedepartment.

Grants and Grant Applications

0034-0001 Signed Originals and Support Material X 7 Years DestroyAftertermination ofarant


- 2356 -

Records Retention and Disposition Schedule IAgency: M900000 ISchedule: 004 Ipage #:7 of 22


Series # » » » < oTotal Minimumc ~ -.00; ;:::+ 0

0- CD o~ ::::J

;:::+ -.00; ::J ::::n Retention Period in::::J <. ;0 0-ro~ CD CD Period Agency.-f-

CD o ~;0 0~ CD -.00; ~CD < 0-0- co·05· ~

0034-0002 Signed Originals and Support Material (Duplicates) X 1 Years DestroyAftertermination ofarant

0035-0000 Handicapped Parking Permits X 1 Years Destroy

0036-0001 Criminal, Excluding Homicide - Arrest (Record Copy) X 75 Years Destroy

---Contains account of reported incident and follow up investigation report forall incidents which require a further report than the initial event card orevent report. File may also include: arrest reports, copies of lab reports,polygraph results, supplementary reports, statements, tapes ofstatements, and waivers.

0036-0002 Criminal, Excluding Homicide, Missi~g Persons, and Stolen Weapons - 7 Years Destroy

No Arrest (Record Copy) From date of

--- crime

Contains account of reported incident and follow up investigation report forall incidents which require a further report than the initial event card orevent report. File may also include: arrest reports, copies of lab reports,polygraph results, supplementary reports, statements, tapes ofstatements, and waivers.

0036-0003 Non-Criminal, Excluding Drunk Driving (Record Copy) 2 Years Destroy

---Contains account of reported incident and follow up investigation report forall incidents which require a further report than the initial event card orevent report. File may also include: arrest reports, copies of lab reports,polygraph results, supplementary reports, statements, tapes ofstatements, and waivers. May include: animal bite, drunkenness, fire,disorderly conduct, department service and assistance reports, and otherrelated reports of this nature.


- 2357 -



Series # ::t> ::t> ::t> < ~ Total Minimumc 2t ..... ;:+0.. o

~ ~ Retention;:+ ..... :::r Period in:::J <" ;0~ PeriodCD

~ CD AgencyCD o;0 0

,.......:5: CD ..... 9ICD < 0..0.. co"05" ~

0036-0004 Drunk Driving (Record Copy) 6 Years Destroy


0036-0005 Homicide (Record Copy) X Permanent Retain at Agency

---Contains account of reported incident and follow up investigation report forall incidents which require a further report than the initial event card orevent report. File may also include: arrest reports, copies of lab reports,polygraph results, supplementary reports, statements, tapes ofstatements, and waivers"

0036-0006 Sudden and Accidental Deaths (Record Copy) X Permanent Retain at Agency


0036-0007 Incident Reports (Copy) 1 Years Destroy

---Contains account of reported incident and follow up investigation report forall incidents which require a further report than the initial event card orevent report. File may also include: arrest reports, copies of Jab reports,polygraph results, supplementary reports, statements, tapes ofstatements, and waivers.


- 2358 -



Series # » » » < ~ Total Minimumc:: ;::;: -s ;:::+:0. CD o

~ ~ Retention;:::+: -s zr Period in:::J :;:t ::u0..>~ CD ~ Period Agencyr0- o::u 0 .......

~ CD -s QICD < 0.0. co·05" ~

0036-0008 Latent Prints, Photographs, and Negatives Except in Cases of Fatalities Retain with Destroy

and Sudden Deaths case


0036-0009 LatentPrints, Photographs, and Negatives in Cases of Fatalities and Permanent Retain at Agency

Sudden Deaths---Contains account of reported incident and follow up investigation report forall incidents which require a further report than the initial event card orevent report. File may also include: arrest reports, copies of lab reports,polygraph results, supplementary reports, statements, tapes ofstatements, and waivers.

0036-0010 Drunk Driving Video Tape 30 Days Destroy

--- After final

Contains account of reported incident and follow up investigation report for disposition

all incidents which require a further report than the initial event card orevent report. File may also include: arrest reports, copies of lab reports,polygraph results, supplementary reports, statements, tapes ofstatements, and waivers. Consists of a video tape of drunk drivers whohave been arrested. Used in court as evidence for conviction of drunkendrivers.

0037-0000 Investigations Log Book, Bureau Level 1 Years Destroy

--- After case

Lists name, address of victim, nature of incident, case number, detective closed

assigned, description of stolen property, and status of case.

0038-0000 Juvenile Case Files 5 Years Destroy

--- After age of

Contains basic information on each juvenile, intake form, client contact majority

form, juvenile release form, counselor's comments, and referrals.


- 2359 -


Record Record Title and Description Retention Policy Disposition CitationSeries # » » » < b' Total Minimumc

~., ;=i.:

0.. o~ ~ Retention;=i.: ., :::r Period in::J <. ;0~ Period

0)~ Agencyr-+ CD

CD o;0 0 r-+

s: CD ., eICD < 0..0.. ro·03· ~

0039-0000 Juvenile File Cards, Reference Periodic Destroy

--- review

List: name, address, phone number, birthdate, referral date, and referralsource. Juvenile are referred by courts, schools, and the JuvenileConference Committee to Juvenile Bureau. This information is alsocontained in the case file.

0040-0000 Juvenile Log Book 25 Years Destroy

--- After final

Contains: name, date and type of offense, complaint number, and date. entry

Information also found in daily and incident log books.

0041-0000 Juvenile Pictures and Fingerprints 5 Years Destroy

--- After age of

Fingerprints and photographs of juveniles arrested and photographs of majority

juveniles who have runaway.

0042-0000 Juvenile Records Cards 5 Years Destroy

--- After age of

Contains: name, address, phone, physical description, date of birth, majority

offense, and description of case. These Cards are maintained onjuveniles arrested or handled and serve as background checks onjuveniles.

0043-0000 Master Card File/Information Card File Permanent Retain at Agency

---Lists: names, addresses, phone numbers, and case numbers of thoseindividuals and businesses who have had contact with the policedepartment as a suspect, offender, victim, or witness.

0044-0000 Master Index to Orders As updated Destroy

---Index to operations and policy orders, general/special orders, andpersonnel·orders. Lists: title of order, order number, date, and code.


- 2360 -



IAgency: M900000 ISchedule: 004 Ipage #:11 of 22

0045-0000 Missing Persons Log

Lists: name, complaint number, missing person number, date missing,date of location, and age of subject. This information will also be found inthe incident log book.


Destroy

0046-0000 Missing Persons Report - Juveniles (Copy) 1 Years Destroy

--- After case

Report of missing juveniles only. Record copy is in incident report file. closed

0047-0000 Money Log Book X 6 Years Destroy

--- After final

Log of all money collected for applications fees. entry

0048-0000 Monthly Bureau Reports 3 Years Destroy

---Monthly activity reports submitted by each bureau.

Monthly Finance Report

0049-0001 Monthly Finance Reports, Records Bureau (Record Copy) X 6 Years Destroy

---Totals of money collected from counter and mail for each case title.

0049-0002 Monthly Finance Reports, Records Bureau (Duplicates) X 1 Years Destroy

--- I

Totals of money collected from counter and mail for each case title.

0050-0000 Motor Vehicle Abstracts Log Until final Destroy

--- disposition of

Lists: request number, driver's name and license number, officer, and case

complaint number. This information is sent from the State Division ofMotor Vehicles to be used to prove revocation of license in court.


- 2361 -


Record Record Title and Description

Series #

IAgency: M900000 ISchedule: 004 IPage #:12 of 22

.--_R_e_te_n_ti_o.......n_P_o_l_ic...:Y_--I Disposition Citation»»»<a5. Sa;;:+: 0 Total Minimum-" ., ::J"" ~ ~ Retention Period in...... ::::s <" ;0 o,

~ ~ CD ~ Period AgencyCD C1-,

s:?:?Q ~CD < o,o, ro"05" :E

0051-0000 Motor Vehicle Accident Listing 3 Years Destroy

--- After final

Lists: case number, date, time, location and driver's and vehicle owner's entry

name for all motor vehicle accidents.

0052-0000 Motor Vehicle AccidentLocation Log 3 Years Destroy

---Log of all accidents that have occurred within the municipality.

Motor Vehicle Accident Reports

0053-0001 Reportable and Non-Reportable Accident Report 3 Years Destroy

---Consists of: major and minor accidents, including police motor vehicleaccident reports and hit and run investigations"

0053-0002 Fatal Accident Report Files - Closed Permanent Retain at Agency

0053-0003 Police Motor Vehicle Accident File 6 Years Destroy

---Contains: Chiefs final recommendation, review board's investigation andrecommendations, and copy of accident report.

0054-0001 Orders Notebooks/Rules and Regulations X Permanent Retain at Agency

---Contains all personnel orders, memoranda, instructional material,personnel information, general/special orders, operational memos andorders, and rules and regulations governing the police department.Signed or Issued by department or division head. (Record Copy)

0054-0002 Orders Notebooks/Rules and Regulations (Copy) As updated Destroy

0055-0000 Overtime Reports X 6 Years Destroy

---Completed by officer; listing: name, date, and overtime hours worked.


- 2362 -



0056-0000 Patrol Direction Listing

Weekly sheets containing criminal activity by time and district.


Retention Policy Disposition Citation» » » < o Total Minimumc ;:::; ., ;::+: 00. CD o

~ :::J;::+: ., ::T :::!'! Retention Period in:::J <t ;0 0.m

~ CD CD Period Agencyr-+-CD o :::J

;0 0 r-+-

s: CD .,~

CD < 0.0. CD'0)'

~

3 Years Destroy

0057-0000

0058-0000

0059-0000

0060-0000

0061-0001

0061-0002

0062-0000

Patrol Look-Out Listing

Information to patrol shifts concerning criminal activity in specific districtsand shifts.

Pawnshop Dealers/Precious Metals Files

Contain police reports and other related papers.

Peddlers/Solicitors License Applications

Photo Mug File

Photographs of person each time arrested.

Police Applications

Police Applications (Accepted)

Contain application, fingerprint card of person hired, and copy ofidentification card of each person hired. Copy of application is held inpersonnel file.

Police Applications (Rejected)

Contain application, fingerprint card of person hired, and copy ofidentification card of each person hired. Copy of application is held inpersonnel file.

Prisoner Log Book/Turnkey Record

Lists: name of prisoner, date of arrest, reason for arrest, cell number, anddisposition. Required to be kept by State Department of Corrections.

x

x

1 Years

1 Years

3 Years

After death or75 yrs

6 YearsAftertermination ofemployment

3 Years


Destroy

Destroy

Destroy

Destroy

Destroy

Destroy

Destroy


- 2363 -



Series # » » » < b' Total Minimumc ;::::t:' ., ;::::;:Q.. (1) o

~ ~ Retention;::::;: ., zr Period in:::J <t ;;0~ Period

Q)~ (1) Agencyco o;;0 0

,......s: (1) .,

~(1) < Q..

Q.. roO05' ~

0063-0000 Property Listings X Until final Destroy

--- disposition of

Date, description, location, and disposition on all property that enters the all entries

department. Recorded by complaint number.

0064-0000 Property Sheet/Receipt X 3 Years Destroy

--- After final

Lists: complaint number, date, description of item, and patrolman's initials disposition

of property transfer.

0065-0000 Quarterly Administrative Services Report 3 Years Destroy

---Report contains a running quarterly account of operating budget for thepolice department.

0066-0000 Radar and Turning Fork Calibration 2 Years Destroy

---A file on the accuracy of police radar and tuning forks.

0067-0000 Radar Log Sheet 2 Years Destroy

---Reports prepared by operator including the vehicle number, radar unitnumber calibration, vehicles stopped, location, and direction of travel.

0068-0000 Raffle Reports X 3 Years Destroy

---Reports of returns of raffles approved by a municipal agency.

0069-0000 Receipt Book/Counter Money Log X 6 Years Destroy

--- After final

Daily listing of record number, money amount, balance, and initials of clerk entry

(for copies made,etc).

0070-0000 Release Forms X 2 Years Destroy

---Form completed by citizen authorizing police to gain entry into lockedautomobiles or home, releasing police from damage or injury claims andfor release of individual information.


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Request and Approval for Secondary Employment


0071-0000

0071-0001

0071-0002

0071-0003

0071-0004

0072-0000

0073-0001

0073-0002

0073-0003

Request and Approval for Secondary Employment

Request and Approval for Secondary Employment (Orignal)

Original maintained in Chief's Office.

Request and Approval for Secondary Employment (Division Copy)

Copy maintained by Division.

Request and Approval for Secondary Employment (Supervisor Copy)

Copy maintained by Officer/Supervisor.

Request and Approval for Secondary Employment Daily Log

Requisition Log Book

Record of all police requisitions. Does not contain actual requisitions.

Restraining Orders From Family Court (Copy)

Restraining Orders From Family Court - Final

Restraining Orders From Family Court - Temporary

Restraining orders From Family Court - Temporary and Final Dismissed

x

x

x

x

x

x

6 Years

1 Years

1 Years

6 YearsAfter finalentrv

1 Years

50 Years

1 Years

1 Years

Destroy

Destroy

Destroy

Destroy

Destroy

Destroy

Destroy

Destroy


- 2365 -


Record Record Title and Description Retention Policy Disposition CitationSeries # » » » < o Total Minimumc ;::::+ ., ;:::+: 0

0.. CD o~ ~

;:::+: ., zr ::n Retention Period in~ <tQ) ;0 0..I'"'"+- ~ CD CD Period AgencyCD o ~

;0 0 l'"'"+-

s: CD .,~

CD < 0..0.. co·Q5.

~

Slide Film File

0074-0001 Slide Film File - Fatalities and Sudden Deaths Permanent Retain at Agency

---Contain 35mm slides of crime scenes and investigations. These are cross-referenced to the case files by complaint number.

0074-0002 Slide Film File - Other Than Fatalities and Sudden Deaths Retain with Destroy

--- case

Contain 35mm slides of crime scenes and investigations. These are cross-referenced to the case files by complaint number.

0075-0000 Special Reports File 5 Years Destroy

---Multi-purpose reports used to record information or actions for officialpurposes where such information is an addition to a previously reportedevent.

0076-0000 Special Report Log 5 Years Destroy

--- After final

Lists: number, date, complaint number (when applicable), subject, who entry

has prepared the report, and who has received it.

0077-0000 Speedometer Calibration 2 Years Destroy

---A file on accuracy of police speedometers.

0078-0000 Statistical Crime Reports 3 Years Destroy

---Monthly computer printout reports on criminal activity within themunicipality by time, area, and/or event. This information is incorporatedinto the annual departmental report.


- 2366 -



Series # » » » < 0 Total Minimumc ;::+: -; ;:::+ 00- CD o

~ ::J;:::+ -; ::J"' ::::h Retention Period in::J <tQ) ;0 0-

,-+ ~ CD CD Period AgencyCD o ::J

;0 0,........

~ CD -; 9ICD < 0-0- co'oi' :IE

Statistical Traffic Rreports

0079-0001 Statistical Traffic Reports (Record Copy) 5 Years Destroy

---Annual statistical reports on traffic accidents.

0079-0002 Statistical Traffic Reports (Duplicates) 1 Years Destroy

---Annual statistical reports on traffic accidents.

0080-0000 Stolen/Recovered Bicycle Cards 2 Years Destroy

---List: type (boys/girls), size, color, brand, where stolen/recovered, owner,value, date, and serial number.

0081-0000 Subpoena Log 1 Years Destroy

--- After final

Contains: name of defendant, officer, issuing authority, court dates, entry

received, date notified, and signature.

0082-0000 Summonses (Copy) 30 Days Destroy

--- After

Record copy is maintained by the municipal court. disposition

0083-0000 Summonses Log Book 1 Years Destroy

--- After all

Lists: date, summons number, statute number, officer number, court date, summonses

and location. The log keeps a monthly and yearly total of all summonses. have beenreturned tocourt

0084-0000 Taxi Cab Inspections 1 Years Destroy

---Inspections which are in additions to those given by the State Division ofMotor Vehicles.


- 2367 -



Series # » » » < o Total Minimumc ft.., ;:+ 0

0.. o~ :::J

;:+ .., :::r :::h Retention Period in:::J <. :::0 0..m~ Period Agency.-+ CD CD

CD o :::J:::0 0 .-+

:5: CD ..,~

CD < 0..0.. co·0)" ~

0085-0000 Telephone Toll Listing X 6 Years Destroy

---Monthly record of all phones, toll calls, repairs, and additions. Bills are'kept separate.

0086-0000 Three year Crime Comparison Report 3 Years Destroy

---Monthly statistical report comparing current month and previous two yearsof crimes and motor vehicle accidents within the township.

0087-0000 Tow Truck Operators Schedule 2 Years Destroy

0088-0000 Towed Vehicle Log 1 Years Destroy

--- After final

Lists: date of tow, complaint number, reason for the tow, description of entry

vehicle, and date of release of all motor vehicles towed by the policedepartment.

0089-0000 Township Licensing Criminal History and Motor Vehicle Check 6 Months Destroy

---Contains: fingerprint cards, criminal history check, and computer printoutof driving record. This serves as a background check prior to townshipclerk issuing license. Only the initial application is checked, not renewals.Information is also noted in the information/master card index.

Traffic Surveys

0090-0000 Traffic Surveys---Surveys concerning traffic lights, accident rates, and other traffic relatedareas.

0090-0001 Traffic Surveys (Record Copy) 3 Years Destroy

0090-0002 Traffic Surveys (Copy) 1 Years Destroy


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Training File

IAgency: M900000 ISChedule: 004 Ipage #:19 of 22

0091-0001

0091-0002

0092-0000

0093-0000

0094-0000

0095-0001

0095-0002

Training Materials Created by the Municipal Police Department (MasterCopy)

Contain all training materials, reports, grants, and studies.

Training Materials Received at Outside Conferences (Copy)

Contain all training materials, reports, grants, and studies.

Uniform Crime Report (UCR) (Copy)

Monthly report sent to the State Police listing all major crimes within thetownship, including arrests and clearances on these crimes. Original isheld by the State Police.

Vacant/Unoccupied House Listing

Vehicle Log Book

Maintains status of stolen cars, mopeds, motorcycles, and license plates.Listed by complaint number.

Video Tapes

Crime Scene Video Tapes - In Cases of Fatalities and Sudden Deaths

Crime Scene Video Tapes - In Case Other Than Fatalities and SuddenDeaths

Periodic. review

\

As updated

3 Years

Uponreoccupancyof house


Permanent

Retain withcase

Destroy

Destroy

Destroy

Destroy

Destroy

Retain at Agency

Recycle


- 2369 -



Series # » » » < o Total Minimumc ;::::; """"l ;::+ 00- C'D o

~ ::::J;::+ """"l zr =n Retention Period in::::J <. ;0 0-W

~ C'D C'D Period Agencyr-t-C'D o ::::J

;0 0 r-t-

s: C'D """"l §IC'D < 0-0- co·05· ~

0096-0000 Warrant Log Book 1 Years Destroy

--- After all

Lists all warrants and summonses received by the police department from summonses

all courts throughout the state. Also called the Warrants, Court have been

Summonses and Subpoena Log. returned tocourt

0097-0000 Weekly Jail Inspection Report/Field Report/Daily Detainee Log 2 Years Destroy

Voluntary Firearms Surrender File

0098-0001 Voluntary Firearms Surrender File - Program Forms 7 Years Destroy (N.J.S.A. 2C:1-

--- 6B (3))

File pertaining to the state-wide voluntary firearms surrender program, (N.J.S.A. 2C:39-

conducted in conjunction with the local police department, the County 12)

Prosecutor's Office, and the Office of the Attorney General. File contains:Notice of Intent to Voluntarily Surrender a Firearm, Firearms SurrenderInformation, Voluntary Firearms Surrender Inventory, Request to theCounty Prosecutor's Office to Conduct a Voluntary Firearms SurrenderProgram, Authorization From the County Prosecutor's Office to Conduct aVoluntary Firearms Surrender Program, and supporting documentation.

0098-0002 Voluntary Firearms Surrender File - Project Final Report (Copy) Permanent Retain at Agency (N.J.S.A. 2C:39-

--- 12)

File pertaining to the state-wide voluntary firearms surrender program,conducted in conjunction with the local police department, the CountyProsecutor's Office, and the Office of the Attorney General. Originalretained by the Office of the Attorney General.

0098-0003 Voluntary Firearms Surrender File - Firearms Destruction and Final Permanent Retain at Agency (N.J.S.A. 2C:39-

Disposition Form 12)

---File pertaining to the state-wide voluntary firearms surrender program,conducted in conjunction with the local police department, the CountyProsecutor's Office, and the Office of the Attorney General.


- 2370 -


Record Record Title and Description

Series #

Public Safety Answering Points (PSAP) File


I-_R_e_te_n_ti_o-.n_P_o_l_ic..,&,:y_..... Disposition Citation»»»<0c ;::+ ..... ;::+ 0 Total Minimum0.. CD g.~:::s;::+ :3 <. ;0 ~ Retention Period in

$- ~ ~ ~ Period Agency

~ ~ Q ~CD < o,0.. co·05· :E

0099-0001

0099-0002

0099-0003

0100-0001

0100-0002

0100-0003

0100-0004

0100-0005

0100-0006

0101-0001

0101--0002

PSAP - 9-1-1 Tape Recordings

Includes: 9-1-1 tape recordings, all documents related to 9-1-1 calls, andPSAP call-takers listing,

PASP - All Docunients Related to 9-1-1 Calls

Includes: 9-1-1 tape recordings, all documents related to 9-1-1 calls, andPSAP call-takers listing,

PSAP - Call-takers Listing and Substitute Call-takers Listing

Includes: 9-1-1 tape recordings, all documents related to 9-1-1 calls, andPSAP call-takers listing.

Internal Affairs Investigative Case File

Internal Affairs Case Files - Criminal With Arrest

Internal Affairs Case File- Criminal With No Arrest

Internal Affairs Case File- Criminal Charges Cleared/Expunged

Internal Affairs Case File - Criminal - Homicide

Internal Affairs Case File - Non-criminal

Internal Affairs Case File - AudioNideo Tapes

Warnings - Traffic

Warnings Traffic - Record Copy

Warnings - Traffic - Officer's Copy

x

x

31 Days

31 Days

1 Years

75 Years

5 Years

5 Years

Permanent

5 Years

5 YearsAftertranscriotion

3 Years

1 Years

Erase

Destroy

Destroy

Destroy

Destroy

Destroy

Retain at Agency

Destroy

Erase

Destroy

Destroy

N.J.A.C. 13:8124.

N.J.A.C. 13:8124.

N.J.A.C. 13:8124.


- 2371 -



Series # » » » < o Total Minimumc ;:::+: ., ;::+: 00- CD o

~ ::J;::+: ., zr ::h Retention Periodin::J <t :::0 0-0)

r-+ ~ CD CD Period AgencyCD -(') ::J

:::0 0 r-+

~ CD .,~

CD < 0-0- co·05· ~

0101-0003 Warnings - Traffic - Log 3 Years DestroyAfter finalentrv

Mobil Video/Audio Recording (MVR) Equipment Tapes (In-Car Camera Video Tapes)

0102-0001 MVR Equipment Tapes - Criminal - Homicide Recorded 7 Years Erase

--- . After case

Used to record information related to motorist contacts and other patrol closed

related activities. Type of incidents recorded include: traffic/criminalenforcement stops, in-progress vehicle/criminal code violations, policepursuits, fatal accident/major crime scenes, operator's situationalawareness, and any applicable special projects.

0102-0002 MVR Equipment Tapes - Criminal- Incident - Non-Homicide 5 Years Erase *N.J.S.A. 2C:1-

--- After case 6b(1) Time

Used to record information related to motorist contacts and other patrol closed limitations.

related activities. Type of incidents recorded include: traffic/criminalenforcement stops, in-progress vehicle/criminal code violations, policepursuits, fatal accident/major crime scenes, operator's situationalawareness, and any applicable special projects.

0102-0003 MVR Equipment Tapes - Routine 31 Days Erase

---Used to record information related to motorist contacts and other patrolrelated activities. Type of incidents recorded include: traffic/criminalenforcement stops, in-progress vehicle/criminal code violations, policepursuits, fatal accident/major crime scenes, operator's situationalawareness, and any applicable special projects.

0103-0000 Station MVR Equipment Tape Log 7 Years Destroy

--- After final

Contains all activity associated with the station video tapes. entry


- 2372 -

north brunswick police department north …l>north brunswick police department 710 hermann road,...

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