little fish event management -top tip #3 venue finding
DESCRIPTION
This single page helpsheet is aimed towards offering those who are organising their own business events with some helpful Little Fish Event Management tips and key considerations when choosing a venue for a corporate event.TRANSCRIPT
Top Tips #3
Considerations when choosing your venue
• It could be any kind of event – conference, meeting, team party, anything
you like but you must have decided what your event is going to be before
you start to look at places to host it.
• Don’t organise an event around a venue, even an unusual venue. You need
to understand your event first and what it is you want from it.
• Have an idea of your budget.
• Know the date you’d like to host your event, the day of the week or at
minimum the month of your event.
• It would help to know your event agenda so you can work out what catering
you may need (refreshment breaks, lunch, afternoon break?)
• Understand what equipment you need to bring to the venue – are you having
staging, lighting, PA system?
• Collate the total number of people the event needs to cater for – include
staff, hired help, delegates, speakers – include everybody.
• Have a rough idea on the location/radius or area you are willing to look
• Think about how your guests will be travelling to the event – Car, Public
transport etc.
• Know the flow of the event and how many rooms/areas you may need. For
example you may need one area where the speakers will be and another
area where refreshments are served?
• Decide on your room layouts before contacting venues unless you need to
discuss for advice
www.littlefishevents.com t: LittleFishHerts t: 01923 592255
Little Fish are B2B Event & Exhibition Stand specialists.